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Home My WebLink About2010/11/09 Item 12 CITY COUNCIL AGENDA STATEMENT ~w" :s ~ CITY OF . ~.. ~ (HUlA VISTA ITEM TITLE: SUBMITTED BY: REVIEWED BY: 11/09/10, Item~ PUBLIC HEARLL'lG TO CONSIDER WAIVING MATHEMATICAL [RREGULARITIES IN THE BID RECEfVED FOR THE "ROBINHOOD RANCH UNIT [I, SEWER PUMP STAT[ON llvlPROVEMENTS - PHASE II (SW256A)," PER CITY CHARTER SECTION [009 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA WAIVING MATHEMATICAL IRREGULARITIES, ACCEPTING BIDS AND AWARDING THE CONTRACT FOR THE "ROBINHOOD RANCH UNIT II, SEWER PUMP ST A T[ON IMPROVEMENTS - PHASE II (SW256A)" TO TED ENTERPRISES, INC., IN THE AMOUNT OF $85,235; AUTHORIZING AN INTER- PROJECT TRANSFER IN THE fuvIOUNT OF $[00,000 FROM EXISTING PROJECT DR180 TO SW256A; APPROPRlA TING $15,000 FROM THE SEWER REPLACEMENT FACILITIES A V AILABLE FUND BALANCE TO SW256A; AND, AUTHORIZING THE EXPENDi:T . OF ALL AVAILABLE FUNDS IN THE PROJECT DIRECTOR OF PUBLIC WORKS 7"'~. ASSISTANT DlR~OF ENG.INE~ CITY MANAGER ASS[STANT CITY. ANAGER ~ 4/5THS VOTE: YES ~ NO o SUMMARY On September 29, 2010, the Director of Public Works received sealed bids for the "Robinhood Ranch Unit II, Sewer Pump Station Improvements - Phase II (SW256A)" Project. The work to be done consists of the removal and disposal of existing improvements, installation of storm drain pipes and structures, sidewalk, driveway, concrete slab, and retaining walls. The proposed action would: (1) waive a minor clerical error that resulted in a lower total bid, (2) award the contract to TED Enterprises, Inc, and (3) authorize the expenditure of available funds, as needed, to complete the work in accordapce with City standards. ENVIRONMENTAL REVIEW The Enviromnental Review Coordinator has reviewed the proposed project for compliance with the Califomia Enviromnental Quality Act (CEQA) and has determined that the project qualifies for a Class 1 categorical exemption pursuant to Section 15301 [Existing Factlities] of the State 12-1 11/09/10, Item-LL Page 2 of 4 CEQA Guidelines because the project consists of removal and replacement of existing facilities with negligible expansion. Thus, no further environmental review is necessary. RECOMMENDATION Council adopt the resolution. BOARDS/COMMISSION RECOMMENDATION Not applicable. DISCUSSION The general scope of the Robinhood Ranch Unit II, Sewer Pump Station Improvements- Phase II project is to complete site improvements for the sewer pump station and replace the existmg crushed storm drain system, construction of a headwall, rip-rap energy dissipater, clean-out, concrete slab, and driveway all within the same parcel. The work also includes all labor, materials, equipment, transportation and protection of existing improvements and other work necessary to complete the project. On September 29, 2010, the Director of Public Works received twelve (12) bids for the "Robinhood Ranch Unit II, Sewer Pump Station Improvements- Phase II (SW256A)" Project. The following bids were received: CONTRACTOR BID AMOUNT I. TED Enterprise, Inc.- San Clemente, CA $85,235.00 2. MJC Construction, Inc. - Bonita, CA $87,525.00 3. Atom, Inc. - Hemet, CA $91,428.00 4. Clear Solutions Environeering, Inc. - Yuma, AZ $94,326.00 5. American Industrial Services- Escondido, CA $94,787.77 6. Obrero Corporation - San Diego, CA $97,415.00 7. HT A Engineering & Construction, Inc. - Poway, CA $98,350.00 8. New Century Construction - Lakeside, CA $101,700.00 9. Ahrens Corporation - San Diego, CA $102,252.00 10. Scheidel Contracting and Engineering, Inc.- La Mesa, CA $112,285.00 II. Zondiros Corp. - San Marcos, CA $113,900.00 12. Falcon Construction - San Diego, CA $129,640.00 Staff reviewed the apparent low bid proposal in the amount of $85,235 submitted by TED Enterprise, Inc. During review of TED Enterprise's bid proposal, staff found that the contractor had a minor mathematical error in a specific bid item subtotal; however, the grand total was correct and the unit bid pri"Ce remained the same. TED Enterprise, Inc. submitted a letter acknowledging said clerical error and stands by the corrected bid item subtotal (Attachment 1). The low bid submitted by TED Enterprise Incorporated is below the Engineer's estimate of $92,900 by $7,665 (9% below the Engineer's estimate). Design staff has verified the references 12-2 11/09/10, Item /2- Page 3 of 4 provided hy the contractor and has determined that the contractor has perfonned satisfactorily for those references. The Contractor's License No. 949397A is current amI active. Also for consideration is the authority of the Director of Public Works to approve change orders over and above existing policy limits. Under City Council Policy No. 574-01, if an individual change order causes the cumulative increase in change orders to exceed the Director's authority ("Maximum Aggregate Increase in Change Orders"), then City Council approval is required. The base contract amount for the subject project is 585,235. The corresponding maximum aggregate contract increase that may be approved by the Director of Public "vVorks under Policy No. 574-01 is $8,523.50. Approval of tonight's resolution will increase the Director of Public Works' authority to approve change orders as necessary up to the contingency amount of $17,000, an increase of $8476.50 and will authorize the expenditure of all available contingencies and to increase the valLIe of the contract, as necessary, resulting trom unforeseeable conditions and unit quantity adjustments. Unforeseen conditions include such items as utility conflicts, hazardous materials, unexpected underground conflicts, etc. If the contingency funds are not used, then they will be returned to the project fund balance. Disclosure Statement Attached is a copy of the contractor's Disclosure Statement as Attachment 2. Wage Statement Contractors bidding on this project were not required to pay prevailing wages to persons employed by them for work under this project, No special minority or women owned business requirements were necessary as part of the bid documents. However, the "Notice to Contractors" was sent to various trade publications in order to encourage disadvantaged businesses to bid on the proj eet. DECISION MAKER CONFLICT Staff has reviewed the decision contemplated by this action and has determined that the decision concerns repairs, replacement, or maintenance of existing streets or similar facilities and, therefore, there is not a material financial effect of the decision on the property holdings of the City Council Members pursuant to California Code of Regulations sections 18704.2(b)(2) and 18705 .2(b)( I). CURRENT YEAR FISCAL IMPACT There is no impact to the General Fund. At this time, statI is recommending an inter-project transfer in the amount of $100,000 from existing capital improvement project (DRI80) to CIF SW256A, and appropriating $15,000 from the Sewer Replacement Facilities Available Fund balance to SW256A as necessary to complete the project. A breakdown of the project costs is as follows: 12-3 11/09/10, Item /2- Page 4 of 4 FUNDS REQUIRED FOR CONSTRUCTION A. Contract Amount $ 85,235 B. Contingencies C. Staff Time & Testing Costs $ 17,000 l. Design Staff Cost (Design, Survey, Environmental, Right-of- $ 25,000 Way, Public Works) 2. Staff Cost (Construction Inspection, Construction Staking & $ 30,000 Design Management) 5) 5,554 3. Material Testing/Geotechnical Engineering TOT AL FUNDS REQUIRED FOR CONSTRUCTION $ 162,789 FUNDS A V AILABLE FOR PROJECT A. Sewer Facility Replacement funds FY 2008-2009 (SW255) $ 47,789 B. Additional appropriation from the Sewer Replacement Fum1 $ 15,000 C. Inter- Project Transfer from DRI80 $ 100,000 . TOTAL FUNDS AVAILABLE $ 162,789 ON-GOING FISCAL IMPACT: Upon completion of the project, the improvements will require only routine City maintenance. ATTACHMENTS I. TED Enterprise Letter 2. Contractor's Disclosure Statement Prepared by: Boushra Salem, P.E.. Senior Civil Engineer, Public Works Department .J:\Engineer\AGENDA \CAS201 0\11-09-1 O\S\V256A~Contract Award Agenda.doc 12-4 A TIACHMENT J Ted Enterprises Inc Lic # 949397 October 11, 2010 City of Chula Vista Department of Pub tic Works- Engineeriog Infrastructure Design Section Attention: Luis Ladrada RE: Robinhood Ranch Unit II Sewer Pump Station lrnprovemenls - Phase 2 (CIP No. SW-256A) D"ar Luis Item # 3 re-establishing existing Landscape and Irrigation 600 sq. feel @3.50=$4,130.00wasa mathematical error on our parl Item # 3 corrected amount should read 600 sq feet @ 3.50 = $2100.00. We acknowledge the mathematical error and with corrected ammU1t stand by our grand total bid of$85,235.00 We look forward to working with the City ofChuJa Vista. Please don't hesitate to contact us-with any further questions, comments, concerns. Thank you, ~(/0>y (760) 802-3450 -Ceil (949)361-3065 555 N El Camino Real San C1cmentc~ Ca. 92672 FAX (949)369-99JO (;'d o ,6669S6V6 II'no "H:LO 0, L, PO 12-5 ATIACHMENl ....:!:- CITY OF CmJLA VISTA DISCLOSURE STATEMENT pursuant tn Cnuncil PnIicy 101-01, prior tD any action upon matters that will require discretinnary actinn by the Council, Planning Commission and all nther officw bodies nf the City, a stal<:ment nf disclosure of certain ownership or financial interests, payments, or campaign contributions for a City- of Cbu1a Vista electinn must be filed. Tbe following information must be disclosed: 1. List the names of all persons baving a financial interest in the property that is the subject of the application nr the contract, e.g., nwner, applicant, contractor, subcontractor, material supplier. Ie ""..1 Uov -r Jt;.e.. (/".,.,M'L- ~l~ ...f:- Co --':.ll.oU...::r""<'U', 1~ 2. If any person' identified pursuant to (1) above is a corporation or partnership, list the names of all individuals with a $2000 investment in the business (corporation/partnership) entity. K...l.\..~'1 He\.--( j,,-t. VAvt:,'f, 1-- 3. If any person' identified pursuantto (1) abnve is a non-profit organization or trust, list the omnes of any person serving as director of the nan-profit organization or as trustee or beneficiary or trustor of the trust. f'10";'.L 4. Please identify every person, including any .agents. employees, consultants; or independent contractors you have assigned to represent ymi before the City ill this mB!ter. j(-!L.~I j./,....-r J o-t.. V.4vb~:J__ 5. Has any person' associated with this contract had aoy financial dealings with ao official.' of ):he City of Cbula Vista as it relates to this contract within the past 12 months? Yes_ No L 18 Q:\Engine:ring\A11 Projec.ts\SWiSW255\SW256A\SW156A Spec Fma19-9.1O.bfS-""v.doc 12-6 If Yes, briefly describe the nature of the financial interest the official~::: may have in this contract.. 6. Have you made a contributi. 'on of more than $2~ within the past twelve (12) months to a current member of the Chula Vista City Council? No L Yes _ If yes, which Council member? Have you provided more tlum $340 (or an item of equivalent value) to an official" of the City ofChu!a Vista in the past twelve (12) months? (I1lls includes being a source of income, money tn retire a legal debt, gift, loan, etc.) Yes _ No L 7. If Yes, which official" and what was the nature of item provided? Date: q, 1"1.1~ u \n"-- \fAL--t:k:l- 1/7 Print or type naine of Contractorl Applicant >;': person is defmed as: any individual, firm:, co~partnership, joint venture, association, social club, fraternal organization, corporation, estate, trust receiver, syndicate, any other county, city, municipality, district, or other political subdivision, -or:any other group or combination acting as a unit J!;* Official includes, but is not limited to: Mayor, Council member, Planning Commissioner, Member of a board, commission, or committee of the City, employee, or staff members. \9 Q:\E!1gin~Dg\Al1 Projects\SW\SW256\SW'-56A.I.SW256A sp~ FiUJl g..9_10.bfu_WJ.dcc 12-7 RESOLUTION NO. 2010- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA WAIVING MATHEMATICAL IRREGULARITIES, ACCEPTING BIDS AND AWARDING THE CONTRACT FOR THE "ROBINHOOD RANCH UNfT II, SEWER PUMP STATION IMPROVEMENTS - PHASE ]] (SW256A)" TO TED ENTERPRISES, INC., IN THE AMOUNT OF $85.235; AUTHORIZING AN INTER-PROJECT TRANSFER IN THE AMOUNT OF $100,000 FROM EXISTING PROJECT DRI80 TO SW256A; APPROPRlATING $15,000 FROM THE SEWER REPLACEMENT FACILITIES AVAILABLE FUND BALANCE TO SW256A; AND, AUTHORIZING THE EXPENDITURE OF ALL AVAILABLE FUNDS WHEREAS, on September 29, 2010, the Director of Public Works received twelve (12) sealed bids for the" for the "Robinhood Ranch Unit II, Sewer Pump Station Improvements - Phase 11 (SW256A)" Project" project as follows: CONTRACTOR BID AMOUNT 1. TED Enterprise, Inc.- San Clemente, CA $85,235.00 2. MJC Construction, Inc. - Bonita, CA $87.525.00 3. Atom, Inc. - Hemet, CA $91,428.00 4. Clear Solutions Environeering, Inc. - Yuma, AZ $94,326.00 5. American Industrial Services- Escondido, CA $94,787.77 6. Obrero Corporation - San Diego, CA $97.415.00 7. HTA Engineering & Construction, lnc. Poway, CA $98,350.00 8. New Century Construction - Lakeside, CA $101,700.00 9. Ahrens Corporation - San Diego, CA $102,252.00 10. Scheidel Contracting and Engineering, Inc.- La Mesa, CA $112,285.00 II. Zondiros Corp. - San Marcos, CA $113,900.00 12. Falcon Construction - San Diego, CA $129,640.00 WHEREAS, the apparent low bid by TED Enterprise, Inc. of $85,235.00 is below the Engineer's estimate of $92,900 by $7,665 (9% below the Engineer's estimate; and WHEREAS, staff found that TED Enterprise, Inc. had a minor mathematical error in a specilic bid item subtotal; however, the grand total was correct and the unit bid price remained the same; and WHEREAS, TED Enterprise, Inc. submitted a letter acknowledging said clerical error and stands by the corrected bid item subtotal; and 12-8 Resolution No. Page 2 WHEREAS, staff has verified the references provided by the contractor and their work record has been satisfactory; and WHEREAS, the engineer's estimate was based on average prices for similar types of work completed during the last two years; and NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Chula Vista does hereby waive mathematical irregularities, accept bids and award the contract for the "Robinhood Ranch Unit II, Sewer Pump Station Improvements - Phase II (SW256A)" to TED Enterprises, Inc., in the amount of $85,235; authorize an inter-project transfer in the amount of $100,000 from existing project DR180 to SW256A; appropriate $15,000 from the Sewer Replacement Facilities available fund balance to SW256A; and authorize the expenditure of all available funds. Presented by Richard A. Hopkins Director of Public Works 12-9 -