HomeMy WebLinkAboutAgenda Statement 1981/06/16 Item 20
COUNCIL AGENDA STATEMENT
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Item
Meeting Date 6/16/81
. 20
ITEM TITLE:
Resolution/~~t?~Approving Renewal of Contract with Mainstem, Inc.
Development Services Administrator !0 rj)
(4/5ths Vote: Yes___ No-x-)
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SUBMITTED BY:
~ The City signed a contract with Mainstem on August 6, 1975 for an Equipment Maintenance
Management System service. The contract must be extended each year if we are to continue
receiving the service. Therefore, it is my
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RECOMMENDATION: That Council approve the extension of the Mainstem contract for 1981-82.
BOARD/COMMISION RECOMMENDATION: None
DISCUSSION:
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The Mainstem Management Information System is an invaluable management and maintenance
tool for the City's vehicle fleet. It supplies direct information about vehicles and
vehicle systems, and is used by the Shop Superintendent in making everyday decisions
that increase the productivity of the maintenance facility. Additionally, Mainstem,
Incorporated supplies in-depth comparative analysis of equipment operation and material
usage for such items as street sweepers, fuel consumption, tires, and worker productivity
and is used by both the Equipment Maintenance Superintendent and myself for management
purposes. Their written report service is augmented by monthly visits from their fleet
advisor. These written and advisory services provided by Mainstem have proved to be a
comprehensive cost-effective maintenance device.
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This resolution will renew the Mainstem contract for a 12-month period ending June 30, 1982.
The Mainstem contract for FY81-82 is identical to the FY80-81 contract, including price.
Contract for Fiscal Year 1981-82
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Not more than 305 power vehicles and 12 non-power vehicles
$960.00 monthly
FISCAL IMPACT:
Contract for 1980-81 was for 305 power vehicles and l2-non-power vehicles for $960jmonth -
$11,250/year. This contract extension is for the same number of vehicles at no increase
in price. Sufficient funds have been budgeted in Account No. 700-7000-5021 for this
contract.
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Form A-113 (Rev. 11/79)
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Form No. F-229
12/73
CERTIFICATE OF CITY/DIRECTOR OF FINANCE
Certification of Unappropriated Balance
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I HEREBY CERTIFY that the money required for the
appropriation of funds for the purpose set forth in the attached
resolution is available in the Treasury, or is anticipated to
come into the Treasury, and is otherwise unappropriated.
Amount $
Fund
Purpose
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Bidder
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Director of Finance
The City of Chula Vista
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Date
By
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Certification of Unencumbered Balance
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I HEREBY CERTIFY that the indebtedness and obligation
to be incurred by the contract or agreement authorized by the
attached resolution can be incurred without the violation of any
of the provisions of the Charter of the City of Chula Vista, or
the Constitution or the laws of the State of California, that
sufficient monies have been appropriated for the purpose of said
contract, that sufficient monies to meet the obligations of the
contract are actually in the Treasury, or are anticipated to come
into the Treasury to the credit of the appropriation from which
the same are to be drawn, and that said monies now actually in
the Treasury, together with the monies anticipated to come into
the Treasury, to the credit of said appropriation are otherwise
unencumbered.
Amount Not to Exceed $
11 ,250.00
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Director of Finance
The City of Chula Vista
Date 6/16/81
Funds Available 7/1/81
Fund 700-7000-5201
By
Dept./Activity Development Services
Purpose Equipment Maintenance Managment System service
Bidder Mainstem, Inc.
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Certificate No. 59
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