HomeMy WebLinkAboutAgenda Statement 1981/06/09 Item 16
COUNCIL AGENDA STATEMENT
Item 16
Meeting Date 6 ! 81
ITEM TITLE:
Resolution IO~f~pproving Agreement for independent
contractor to provide construction engineering services
on Third Avenue Widening Project, "G" to "K" Streets
SUBMITTED BY: Ci ty Eng ineer ~ (4/5ths Vote: Yes_ No~)
The City Council has awarded a contract to Daley Corporation for
the Widening of Third Avenue from "G" to "K" Streets. The
project which is FAU funded is currently under construction. The
approved staffing plan qual i fying the Ci ty to receive FAU funds
requires three persons to be assigned to this project full time.
Because of a currently high construction workload demanding
construction engineering services in excess of what present staff
can provide, and so as to not jeopardize the City's entitlement
of FAU funds, it is my
RECOMMENDATION: That Council:
1. Approve the attached agreeme.nt for. an ~ndepenqent
contractor to provide constructIon engIneerIng servIces
on the Third Avenue Widening Project.
2. Authorize expenditure of funds from Project GT-84 to
cover cost of engineering services.
BOARD/COMMISSION RECOMMENDATION: Not applicable
DISCUSSION:
One of the requirements prerequisite to receiving FAU funds is to
obtain an approved staffing plan for the project. The staffing
plan for the Third Avenue Widening Project, "G" to "K" Streets
was approved by CalTrans in May 1980.
The approved staffing plan requires that three persons be
assigned full time to the project to provide:
a) Grad ing Inspection
b) Drainage Inspection
c) Surfacing Inspection
d) Electrical Inspection
e) Soils and Materials Testing
f) Project Records Keeping (Contract Administration)
The progress of the contractor, Daley Corporation, is such that
present staff is finding it difficult to keep up and/or stay
ahead of the contractor's operations. Staff expects that if the
contractor continues at his present rate of progress, the project
will be completed prior to Christmas.
1
Form A-113 (Rev. 11/79)
/oC/q ~
Page 2, Item 16
Meeting of 6-9-81
Staff has been consistently working overtime, and although this
has helped, it is not enough.
We currently have 10 projects under construction including
utility conversion projects. There are five subdivisions under
various stages of construction which includes the mass grading
for Watt's Hidden Vista Village. In addition, there are 325
active engineering permits.
The staffing for construction engineering services has been
affected further by the retirement of a Public Works Inspector in
January. This position has not been filled and has been deleted
from the FY81-82 budget. A technician from the Design Section
has been transferred to the Construction Section on a temporary
basis.
Current construction activity requires at minimum one inspector
for subdivision activity and one inspector for permit work. This
leaves two inspectors for the Third Avenue Widening Project which
we find at the present time is not adequate to keep up with the
contractor's operations nor fulfill the requirements of the
staffing plan.
I am proposing that we retain Mr. Dwight B. Jeglor as an
independent contractor to provide construction engineering
s e r v ice son the Th i r d A v en u e Pro j e c t. His p rim a r y t ask will be
to perform soils and materials testing.
Mr. Jeglor is a recent Civil Engineering graduate who has worked
for our department as an Engineering Intern during the past two
years. His past performance has been above standard. I am
recommending Mr. Jeglor because he has gained experience in the
Design and Construction Section and is familiar with the
requirements of the department. He has been trained by permanent
staff and is capable of certification by CalTrans for performing
the required soil and material tests for the Third Avenue
Project.
Mr. Jeglor's services are for a maximum period of six months.
Compensation is at a rate of $10.00 per hour which is within the
salary range for the classification of Junior Civil Engineer.
For a six month period, total compensation would be approximately
$10,000. There are adequate funds in project GT-84, Third Avenue
Widening. Costruction engineering costs are eligible for FAU
Fund reimbursement (participating funds). The cost for contract
engineering services would be reimbursed 86%.
I O~ ~ "~
2
FINANCIAL STATEMENT:
Funds NOT Encumbered in Project GT-84
Estimated Cost of Services
BALANCE
FISCAL IMPACT: None
KJG:nr/
loL(yz,
I---------:--~-r::_:: : ~ #"
I hi C ,A..;U,"CI, or
. (:\."J'J. \j';~t;l C::l!\i'::,.rnia
! -,,,. j j~--,
\ Dated h == ? - ~~.
3
Page 3, Item 16
Meeting of 6-9-81
$141,000
10,000
$131,000