HomeMy WebLinkAboutAgenda Statement 1981/02/17 Item 9
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COUNCIL AGENDA STATEMENT
9
Item ::; a . 71:>
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Date 2/J.6781
a. Ordinance 19j~ - Relating to fines andMeeting
fees for the library
SPr.OND READING AND ADOPTION-----
b. Resolution/~~ Allowing the Library to [narge for !he us~ ~
Census Microfilm
ITEM TITLE:
SUBMITTED BY:
City Li bra ri an
(4/5ths Vote: Yes
No~)
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There is currently a strong demand for genealogical record information.
One very popular source is the United States Census microfilm records which
go back to Revolutionary times. For the past year and a half the Serra
Cooperative Library System has been responsible for the acquisition of these
records for member libraries. This responsibility is now being transferred
to 1 oca 1 1 i bra ri es. Therefore, it is my
RECOMMENDATION:
That the City Council authorize the Library to charge $1 per roll of Census
microfilm to help alleviate the cost of this specialized service.
BOARDS AND COMMISSIONS RECOMMENDATION: Approval
DISCUSSION
Just subsequent to the passage of Proposition 13 the Serra Cooperative
Library System agreed to take over all of the functions for the orderly
acquisition of the Census records for Serra member libraries, including the
Chula Vista Public Library. During this period the Federal records were
housed in Laguna Niguel. Recently, the Federal Records Center was transferred
to Fort Worth and more extensive and complicated new procedures for their use
have been introduced. We have not yet resumed this service. With the new
changes the Serra System has determined, and we all agree, that these
functions are better handled at the local library level.
While the Chula Vista Public Library has not previously charged for this
service, the decision to charge $1 per roll was reached for several reasons.
The fee will help defray the costs of postage, forms, etc., and still make
the service available at a nominal cost. Full cost recovery would place an
undue burden on our Senior Citizens who comprise the major portion of our
patrons who use this service. We believe this is a clear example of
reduced levels of service as mandated by Proposition 13.
Attached is a random survey of how other local library agencies are dealing
with this genealogical research service. The proposed charge is generally
consistent with the charges made by these agencies and will provide this
service to our residents. It should be noted that some other libraries are
considering revising this charge upward.
FINANCIAL IMPACT
I would expect that instituting this charge will somewhat reduce the potential
usage of Census microfilm from the Chula Vista Public Library. I also expect
the accrual of no significant extra income as a result of this charge, but will
bring this specialized service closer to being self-supporting.
Form A-113 (Rev. 11/79)
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Pa ge 2, Item :a, u
Meeting Date 21lk81
Number of
Cost Film Rolls Ordered
Per Roll Insured Per Month
.00 No 90
.70 Yes 30
.50 Yes 25
.00 Yes 12
1.00 No 1 5
1. 00 No 5
.00 Yes 300
.25 Yes 20
2.50
Library
Chula Vista
San Di ego Pu b 1 i c
Escondido
National City
Coronado
Oceanside
San Diego County
Ca rl sbad
. San Di ego Genea 1 ogi ca 1
Li brary
All Libraries have indicated that no patron has complained about the charge.
Coronado is currently considering changing their fee.
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Page 3, Item
Meeting Date
Staff time cost involved in loaning one roll of genealogy microfilm
LI B RARI AN
Takes request.
Makes appointment to use a reader.
Checks film out to patron.
Time: 8.5 minutes @ 8.64 =
CLERK
Types request form and mails it.
Files carbon copy and request card.
Checks for duplication of same roll.
Calls patron or sends postal card.
Packs film in box to return it by mail.
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Time: 9 minutes @ 5.54 =
SEASONAL ASSISTANT
Unpacks fi 1 m.
Checks in film and prepared it for patron.
Prepares film for return.
Time: 3.5 minutes @ 3.57 =
Tota 1 Sta ff Cos t
Forms and postage (not insured)
Grand Total
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.y the City CCI!'nc:ii of
hula Vista, C,-':ifcJITia
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Dated
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$1.22
$ .84
$ .21
$2.27
.35
$2.62
1
"l a. 13
2/!b81