HomeMy WebLinkAboutAgenda Statement 1979/12/18 Item 17ITEM (TITLE
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COUNCIL AGENDA STATEMENT Item No. l~
For meeting of 12/18/79
Resolution ~ 90 O - Authorizing the Destruction of Certain
Personnel Department Files
City Attorney
ION (4/5TH'S VOTE REQUIRED YES- NO x )
The Personnel Department has been retaining leave slips
of all employees. These leave slips include leaves for
holidays, vacation and sick leave. This same information
is provided in the City payroll records which are maintained
indefinitely. Each year the City is audited to insure
that the leave slips on hand for that year correspond to
payroll sheets and computer balances. After this verifi-
cation the continued maintenance of the leave slips appears
superfluous.
Section 34090 of the Government Code permits the destruc-
tion of certain routine City records after a two-year
period. This section requires a resolution by the City
Council and written consent by the City Attorney to autho-
rize the destruction of records. The City Attorney has
provided his opinion that these records may be destroyed
and it would appear that the records are no longer neces-
sary and are burdensome in that they require a substantial
amount of filing space.
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Agree ent
Other etter
FINA CIAL MPACT
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BOAR /COMM
COUN IL AC
EXHIBITS
Ordinance- Plat_ Notification List_
ENVIRONMENTAL DOCUMENT: Attached- Submitted on
Resolution x
N/A
TION Approval of Resolution
SSION RECOMMENDATION
ION
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December 10, 1979
The Honorable Mayor and City Council
Lane F. Cole, City Manager
Signe A. Thorsen, Director of Personnel ~
Thomas J. Harron, Assistant City Attorney~_.f1~~
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Destruction of Leave Slips
is office has reviewed the request for destruction of
utine leave slips that are more than two years old
d approves of this destruction.
appears that these leave slips are superfluous in
at the information contained on them is also contained
payroll records and Government Code Section 34090 per-
ts the destruction of records under these circumstances.
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2'6 Fourth Avenue, Chula Vista, CA 92010 (714% S'r 5-5037