HomeMy WebLinkAboutAgenda Statement 1988/10/25 Item 20
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COUNCIL AGENDA STATEMENT
Item 20
Meeting Date 10/25/88
ITEM TITLE:
REPORT
on request of South Bay pioneers to
agreement concerning Public Improvements
Street
amend
in "C"
Authorizing staff to participate in the payment
for a soils investigation within the right of
way and in the preparation of plans for the
construction of ,~~P/ements within "e" Street
SUBMITTED BY: Director of Public wor~ ~
REVIEWED BY: city Managen) - (4/5ths Vote: Yes __No _X)
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On December 15, 1987 the City of Chula vista and the South Bay Pioneers
entered into an agreement providing for the joint installation of
improvements in "C" Street along the frontage of the property owned by
the Pioneers. These improvements were required to be installed in
.unction with the construction of 18 residential units within their
erty under Conditional Use Permit PCC-87-8.
RESOLUTION
l'3f~ Y
The Council received a request from the Pioneers at its meeting of
August 16, 1988 that this agreement be amended and referred the request
to staff for analysis and possible preparation of an appropriate
amendment to the agreement.
RECOMMENDATION: That Council accept this report and approve the
resolution as discussed herein
BOARDS/COMMISSIONS RECOMMENDATIONS: Not Applicable.
The City's financial participation in this project was established at a
maximum of $160,000 under the original agreement. That amount was stated
to include costs of improvements, engineering, surveying, soils
investigation and testing, inspection, project management, utilities
relocation and right of way acquisition. The City was to prepare the
required environmental review, plans, specifications and cost estimate
and to administer a contract providing for the construction work to be
done. All of our costs in these regards were to become part of the
project cost.
All of the project costs in excess of $160,000 were to be paid by the
South Bay Pioneers. The sum of $50,000 was to be deposited with the City
by the pioneers prior to occupancy of the units to cover those excess
~s as established by a preliminary estimate for budget purposes.
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Page 2, Item 20
Meeting Date 10/25/88
The request received by Council on August 16 basically proposes that the
City prepare the plans and specifications for the project as initially
anticipated and complete the project to subgrade, including removal and
replacement of unsatisfactory material, utility relocation, and all
other subsurface work and grading. It is also proposed that the City
absorb the incidental project costs such as testing, design, and
inspection.
Upon completion of the above "City" work the pioneers would submit to
the City Engineer signed contracts for the surface improvements
including curb, gutter and sidewalk; street lights; and pavement. All of
this work would be performed along the south side of "c" street, and as
noted above would be handled as a separate contract. No money would be
deposited with the City, since our relative responsibilities would be
established by those contracts.
It was also requested that the bonding requirements for the Pioneers'
work be waived.
The estimated proj ect costs at the time the original agreement was
.oved amounted to $193,640, excluding any allowance for
ingencies, testing, design, inspection, or other incidental costs.
This estimate is reproduced below, with our understanding of the
proposed amounts to be paid respectively by the City and the Pioneers.
Quantity
Item Item
No.
1. Cut Mat'l Removed From site
2. Placement of Removed Mat'l
3. Import & Placement of Fill
4. 6" Type G Curb & Gutter
5. 4" PCC Sidewalk
6. Asphalt Cone. Pavem't
7. Processed Misc. Base
8. street Light
9. Preservation of Property
10. Storm Drain Facilities
11. Safety Fencing
1,500
1,500
2,800
361
1,805
112
540
1
LUMP
LUMP
361
Subtotal
10 % contingencies
Subtotal
Soils Investigation
Incidentals Including Design, Inspection, etc
.1S
Unit Unit Amount
Price City Pioneers
CY $35.00 $52,500
CY 30.00 45,000
CY 20.00 56,000
LF 15.00 $5,415
SF 3.00 5,415
TON 50.00 5,600
TON 15.00 8,100
EA 3000.00 3,000
LS 3000.00 3,000
LS 6000.00 6,000
LF 10.00 3,610
159,500 34,140
15.950 3.414
175,450 37,554
6,000
18,900
$200,350 $37,554
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P 3 Item 20
age ,
Meeting Date 10/25/88
The surface improvements,with contingencies, shown as a "Pioneers"
amount account for $37,554, leaving $175,450 for construction costs
associated with the work now proposed to be paid for out of City (Block
Grant) funds. Additionally, testing of the subsurface material is
expected to cost approximately $6,000 in addition to the costs
previously paid during the time this project was being considered as a
normal City Capital Improvement Project. Estimated incidental costs
(including preparation of plans by a consultant at an assumed cost of
$6,000) are $18,900.
The total of City costs under this proposal would be $200,350,
representing an overall increase of $40,350.
However, the extent of unsuitable subsurface materials under the street
is presently still not defined, so that major cost may be substantially
more or less than was considered in our estimate.
On the bases that this proposal represents an increase in the ei ty' s
share of the project costs of approximately 25% ($40,350/$160,000) and
that the concept is greatly changed by dividing the work into two
.rate contracts with each party wholly responsible for the costs of
r respective contract we would recommend that the Council not concur
in this amendment.
As an alternative, however, it is noted that the Tentative Map for ehula
vista Tract 88-9 has been filed for the property immediately across "C"
street from the Pioneers property. Improvements wi thin "e" street will
also be required of that developer.
As a result of certain Conditions of Approval affecting "C" street which
have been proposed for this project that developer, representatives of
the South Bay Pioneers and the Engineering Division have discussed the
combination of these proj ects to achieve the completion of the "e"
Street improvements from the westerly line of Del Mar Avenue to Third
Avenue Extension.
On the basis of that discussion it is proposed that a soils
investigation for the full width of "c" Street be conducted. The work
would be accomplished by Benton Engineering, who performed the earlier
investigation for the City. In this situation the work would be done
under an agreement with the developer, Mr. Ron Helderlein, and be paid
for by him and the City in equal amounts.
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Page 4, Item 20
Meeting Date 10/25/88
After completion of that investigation and the resulting report it is
proposed that the developer's engineer prepare grading and improvement
plans for the improvement of "c" street across the full frontage of both
properties. The cost of that work would be paid by the developer and the
City, with the proportionate shares determined by the estimated cost of
work (grading and improvements) on the respective sides of the street
centerline.
All of the City's costs for the soils investigation and plan preparation
would be taken from the overall contribution of $160,000 previously set
aside for this project.
Upon completion of the plans an agreement for a cooperative project
among the developer, South Bay Pioneers and the City would be prepared
and executed.
It is recommended that this alternative proposal be accepted by Council
and that staff be directed to return with an agreement providing for the
City's participation in the modified project as discussed above. It is
also recommended that Council adopt a resolution authorizing staff to
.iciPate in the cost of a soils investigation and to pay a portion of
cost for preparation of plans for the improvement of "c" Street as
dlscussed above.
FISCAL IMPACT: A total of $160,000 in Block Grant Funds was set aside
for this project in 1987. No additional City cost is anticipated as a
result of this proposed amendment.
RLD
PIONEERS
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b the City Council of
ChuliJ VistiJ, CJlifornia
Dated /0 Ii s /1'1'-