HomeMy WebLinkAboutAgenda Statement 1988/10/04 Item 04
t' COUNCIL AGENDA STATEMENT
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Item 4
Meeting Date 10/4/88
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ITEM TI TLE:
Resolution~~c7 ~ Amending Council Policy No. 840-02 relating
to smoking in non-public areas of City buildings
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SUBMITTED BY:
REVIEWED BY:
Budget Office~--
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City Manage~
4/5ths Vote: Yes
No x
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On January 28, 1986, the City Council adopted Policy No. 840-02, a smoking
policy for employee areas of City buildings. That policy contained a clause
which required that it be re-evaluated for its effectiveness. The policy has
been re-evaluated and a management team has met in committee (in meet and confer
sessions) with representatives from all employee associations. The amendments
presented with this agenda statement have been agreed to by the employee associations.
~ECOMMENDATION:
That Council adopt the proposed amendments dealing with smoking by employees
in non-public areas of City buildings and that such amendments become effective
on October 17, 1988.
BOARD/COMMISSION RECOMMENDATION: N.A.
DISCUSSION:
The original policy which Council adopted in January 1986 included a clause
that the policy then adopted would be evaluated for its effectiveness. Since
the adoption of that policy, one of the sections of the policy which has created
the most complaints by employees was the section that permitted certain employees
to continue to smoke at their work stations in the Public Services Building.
The three changes in the amendment to Policy No. 840-02 are listed below:
1. Revocation of clause permitting certain employees to continue to smoke
at their work stations in the PSB.
2. Prohibition of smoking in employee lounges located in City Hall, PSB, and
the Library between 11:30 a.m. and 1:00 p.m.
3.
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Almost since the adoption of the policy dealing with smoking in
complaints have been received from employees not located in the
Change of a smoking area in the Police Department from the Adult Interrogation
Room to the Chief's Conference Room due to remodeling.
employee areas,
Public Services
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.uilding for the right to be grandfathered, as were certain employees in the
ublic Services Building. At the same time, complaints have been received
from non-smoking employees in the Public Services Building indicating that
the table top air cleaners were not working, and that the employees did not
wish smoking to be permitted in any work areas. In addition, a petition was
; forwarded to Council from employees in the Public Services Building requesting
that smoking be prohibited in that building. Since the original policy was
adopted as a result of meet and confer sessions and since this would be a change
in working conditions, it was proper that suggested amendments for the policy
be subject to meet and confer. Rather than having separate meetings with each
employee association, the management team proposed, and the associations agreed,
~ that each employee association would appoint representatives and that the negotiations
would be done in committee. The attached amendments to Policy 840-02 are a
result of those meet and confer sessions, and it is recommended that Council
adopt the proposed amendments. The attachment to this agenda statement is
a marked up copy of the policy with new language underlined and deleted language
struck over.
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To give affected employees (PSB employees who were permitted to smoke at their
work stations) an acclimation period and to notify other employees, it is recommended
these amendments not take effect until October 17, 1988. The affected employees
were given a copy of this agenda statement.
FISCAL IMPACT: None
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