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HomeMy WebLinkAboutAgenda Statement 1979/12/04 Item 09CITY OF CHULA VISTA COUNCIL AGENDA STATEMENT Item No. 9 For meeting of 12/4/79 ITEM TITLE Resolution ~~'~j / Accepting Bids and Awarding Contract for the Construction of the Park way Community Center and Appropriat~i~n/g,~~Funds SUBMITTED BY City Eng ineer l~~'l/ Director of Parks & Recreation ITEM EXPLANATION (4/5TH'S VOTE REQUIRED YES x NO ) The City Council at its meeting on August 7, ].979, rejected bids for this project. The two bids received on June 7?, 1979, were from Haas & Sons and Fritz A. Nachant, Inc. for $559,847.00 and $535,000.00 respectively. On the advice of the architect (see attached letter dat~ad 7uly 30, 1979) City staff recommended to the City Council that the previous bids be rejected and that the plans be modified as recommended by the architect and the project readvertised for bids. We modified the plans as recommended and readvertised for bids on October 14, 1979. At 2:00 p.m. on November 14, 1979, in Conference Room 3, the City Engineer received sealed bids Eor the Construction of Park way Community Center, Chula Vista, California. The scope of the work included the construction of a new framed building complete with heating, ventilating and air conditioning system, plumbing system, electrical system, fixtures, and equipment. The bid also included an alternate which was intended to reduce the cost of the total project. The alternate deleted the installation of metal roofing and provided instead for the installation of composition shingles as specified in the special provisions. SLH:nr/JP-004 (continued on supplemental page) r~n~rnrrn tltli I l:t 1 ~ J Agreement Resolution x Ordinance_ Plat_ Notification List_ Other Letter ENVIRONMENTAL DOCUMENT: Attached Submitted on FINANCIAL IMPACT Upon completion of the project, the City will assume responsibility for facility maintenance. STAFF RECOMMENDATION Please see supplemental page three. BOARD/COMMISSION RECOMMENDATION COUNCIL ACTION ,~ + -' i;'J ~.:~ .:. l t.ii O.c ~L:°"; CE ' ~i lo;Z~, Lb'.~ii J~rj1 ~ ~ Deice /~ -'~- Agenda Item No. 9 For Meeting of 12/4/79 Supplemental Page Two Bids were received from four contractors as follows: CONTRACTOR John B. Reid Construction Inc. A. E. Norcross Inc BASIC BID $5"39,000.00 5586,921.00 DEDUCT (ALT. 1) $7.9,000.00 $29,000.00 BASIC BID IPdCLUDING ALT. 1 $510,000.00 S557,921.00 Fritz A. Nachant Inc. S62A,861.00 $20,395.00 $608,466.00 Raymond A. Whitwer $532,350.00 521,000.00 $61.1,350.00 The low bid submitted by John B. Reid Construction Inc. for the basic bid is above the architect's estimate of 5470,000 by $69,000 or 14.7. In retrospect City would have been better off accepting the previous bids and awarding the contract to the low bidder. With the continuing problems of increased construction costs at a spiraling rate, it appears that the best course of action now is to award the contract to the lowest bidder and proceed with the project. I recommend the bid be awarded to John B. Reid Construction Inc. in the amount of S539,OOn.00. The architect concurs with this recommendation. FINANCIAL STATEMENT: Unencumbered Funds Available (Project Account X516--5160-SBA-02) $371,360.00 Contract Amount Basic Bid $539,000.00 5~ Contingencies $ ?6,950.00 Total F,stimated Construction Cost $555,950.00 Additional Funds Required to be Appropriated $194,590.00 Unencumbered funds are available from the following sources for the additional. appropriation - General Fund, Park Acquisition and Development Fund, Residential.. Construction Fund, and Federal Revenue Sharing. ~~~ Agenda Item No. 9 For Meeting of 12/4/79 Supplemental Page Three Staff recommends appropriating 5194,590 from the Park Acquisition and Development Fund which will leave an unencumbered balance of approximately $143,000. STAFF RECOMMENDATION: L City Council appropriate "x194,590.00 from the unappropriated balance of Park Acquisition and Development Fund to account 615-6150-SBA-02, Park Way Community Center Construction. 2. City Council authorize the expenditure of S539,000 from account q,15-5150-SBA-07. for construction of the project. 3. City Council John B. Reid $539,000 for Center. accept the bids and award the contract to Construction Inc. in the amount of the construction of the Park Way Community / ~ '" ~ ~ ~ ~ THOMAS ~VILLIAMSON, ARCHITECT [8[9 Fifth Avenue San Diego, CA gz[o[ X7[4) 234-z6o2 July 30, 1975 Mr. Emerson Hall Parks and Recreation Dept. City of Chula Vista P.0. Box 1087 Chula Vista, Ca 92012 Dear Emerson: I zm writing with reference to the proposals submitted to the c__ty on du^e 27; 1979, £or the construction of the new community center on Park Way designed by this firm. In my opinion the two bids received from Haas & Sons and Fritz A. Nachant, Inc., for $559,847.00 and $635,000.00, respectively, should be rejected as too costly, the contract documents changed to incorporate certain cost-saving Features described below and the job should be put out to bid a second time. If the ,job were rebid at a time of less construction activity allowing more contractors to participate, the proposals should be more competitive to the advantage of the city. Since the time that this project was awarded to this firm in 1978, the San Diego region and its construction indus+,ry has suffered an inordinate rate of inflation. We originally felt that the budget of under $400,000.00 was realistic and this figure was born out by a cost estimate prepared by Architects and Contractors Estimating Service in December, 1978. A post bid review of the costs inrolved has indicated that the effect of the year's ~.rflation has indeed carried the anticipated cost well over $400,000.00. I would currently estimate, considering the recent inflationax^,/ surges that an acceptable cost range For this project, utilizing the cost-saving measures listed - below would be between $440,000.00 and $490,000.00. There foLows a list of changes we intend to make to the contract documents as a result of our meeting ~Jrith members of the city staff on Jul;f 17, 1979. We believe that these mea.~ures will reduce the construction cost by between $45,300 and $52,800. 1. Change the General Conditions to clarify city's role in directinb constriction. <• Incorporate Part I of Standard Specifications for Public Works Construction for the General Conditions of the Ameri- can Institute of Architects. ~~ ~~~ y page 2 ;~ 3. Identify all governmental forms to be executed by the contractor, indicating that the filling out of any addi- tional forms will be compensated by change orders. 4. Specify that retention of payments will be on a line-item basis by sub trades as work is approved by the city instead o£ for the entire job. 5. Specify that the contractor does not have to start construc- tion for 60 days from date of executing contract with the city and that the contract time for completion starts when construction starts. 6. Substitute inorganic wall coating for fiberglass panels • at the lower portion of the walls of the new gymnsaium. 7. Substitute words "WIC quality" for"WIC Certified Compliance Grade Stamp" in millwork specifications. 8. Add additional manufacturers to specificaticns Per metal roofing as part of base bid. 9. Substitute composition shingles for metal roofing as an alternate. 10. Substitute narrow stile for medium stile at entrance doors. 11. Change clerestory windows so that only upper four-foot portion is openable. 12. Change manufacturer of clerestory window controls to Muschong Metal and P4anufacturing Co. 13. Eliminate locks on cabinet drawers and doors. 14. Omit Vi-Tex underlayment at vinyl asbestos tile. 15. Substitute textured finish for smooth for gypsum board. 16. Include Korok as acceptable manufacturer for basketball backstop. 17. Clarify specifications as to controls to be furnished by contractor for heating equipment. 18. Clarify costs for utility ser•rices to be paid by contractor. We are ready to make any changes that the city may approve to the contract documents in order that the project may be put out to bid again. t TTW:djl ~~ Form No. F-229 12/73 r y CERTIFICATE OF CITY/DIRECTOR OF FINANCE Certification of Unappropriated Balance I HEREBY CERTIFY that the money required for the appropriation of funds for the purpose set forth in the attached resolution is available in the Treasury, or is anticipated to come into the Treasury, and is otherwise unappropriated. Amount S 194,590.00 Fund Park Acquisition & Development Fund purpose Construction of Park Way Community Center aidaer J.B. Reid Construction, Inc. ', %'~ :: j ~' 616 6160 SBA 02 y l `- -_--~-~ Director of Finance The City of Chula Vista Date 11/30/79 By Certification of Unencumbered Balance I HEREBY CERTIFY that the indebtedness and obligation to be incurred by the contract or agreement authorized by the attached resolution can be incurred without the violation of any of the provisions of the Charter of the City of Chula Vista, or the Constitution or the laws of the State of California, that sufficient monies have been appropriated for the purpose of said contract, that sufficient monies to meet the obligations of the contract are actually in the Treasury, or are anticipated to come into the Treasury to the credit of the appropriation from which the same are to be drawn, and that said monies now actually in the Treasury, together with the monies anticipated to come into the Treasury, to the credit of said appropriation are otherwise unencumbered. Amount Not to Exceed $ 565,950.00 616 6160 SBA 02 Date 11/30/79 tate ar s ec Funa Bond Act Project 1 By -, Director of Finance - The City of Chula Vista '= Dept./Activity State Bond Act purpose Construction of Park Way Community Center Biaaer J.B. Reid Construction, Inc. certificate No. 46 ~~