HomeMy WebLinkAboutAgenda Statement 1979/11/20 Item 12-A.~
CITY OF CHULA VISTA ~., ,
COUNCIL AGENDA STATEMENT Item No. 12-A
For meetinq of 11/20/79
Resolution yg-s7 Approving First Amendment to CouT~ty
Contract No. 13725-5750 R Agreement Between the City of
ITEM TITLE Chula Vista and the County of San Diego for the
Improvement of Orange Avenue and Authorizing the
Transfer of_ Funnd~,,s, and Contract Change Order
SUBMITTED BY City Engineer (~~f/
ITEM EXPLANATION (4/5TH'S VOTE REQUIRED YES x NO )
BACKGROUND
On October 31, 19763, by Resolution No. 9351, the City
Council approved an agreement between the City of Chula
Vista and the County of San Diego for participating in the
cost of constructing Orange Avenue from Third Avenue
approximately 0.5 miles easterly to Albany Avenue. In
accordance with the terms of the agreement, the City and
County are to share in the total cost of the project on a
50/50 basis. The current agreement limits the City's cost
to a maximum of $300,000. A payment of $300,000 has been
made to the County.
At the time that the agreement was approved the total
project cost was estimated at $500,000. The latest figures
provided to staff by the County estimate the total project
cost at $950,000. The estimated cost of $950,000 for the
project was determined as follows:
Preliminary and Design Engineering $ 54,200
Right of Way 237,000
Utilities Relocation 50,300
Construction Costs 498,300
Contingency (l0$) 49,700
Construction Engineering 50,000
Total 5950,000
City's Share of Project Cost $475,000
KJG:nr AX-049 EXHIBITS (continued on su lemen al a e
Agreement x Resolution x Ordinance_ Plat_ Notification List_
Other ENVIRONMENTAL DOCUMENT: Attached Submitted on
FINANCIAL IMPACT
The City will accept and assume the maintenance of those
improvements constructed within Orange Avenue and Second
Avenue lying within the Chula Vista City limits.
STAFF RECOMMENDATION
Please see Supplemental Page Pour
BOARD/COMMISSION RECOMMENDATION
COUNCIL ACTION
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Agenda Item No.
For Meeting of 11/20/79
Supplemental Page Two
The County has prepared a first amendment to the agreement
between the City and the County whereby the maximum
expenditure of $300,000 is increased to $475,000. This
increase of $175,000 in the City's share of the cost affects
Section ii and Section 10 of the original agreement.
For FY79-PO the City Council appropriated an additional sum
of $94,400 for the Orange Avenue Project in anticipation of
the cost increase. Funds were appropriated in the following
projects:
GT --? ~
Block Grant 48
Revenue Sharing 03
Residential Construction OS
$103,000
$147_,000
5103,100
$ 94,400
A payment of 5300,000 has been made to the County in
accordance with the agreement. There is an unencumbered
balance from the aforementioned projects of $142,4fl4.1C (RS-
03, $48,084.10; and RC-O5, 594,400). Additional funds in
the amount of $32,515.90 need to be transferred into the
Orange Avenue Project for the City to meet its additional
obligation of $175,000 as contained in the first amendment
to the agreement between the City and the County.
Engineering staff proposes that this sum of $32,515.90 be
transferred into the Orange Avenue Project from the
following two Gas Tax Projects:
Second Avenue Construction - Orange
Avenue to San Diego Gas & Electric
Company Easement - GT-i03C80 S ?.2,000.00
Third Avenue Widening - "G" to "I"
Street - GT-84 $ 10,515.90
The construction of Second Avenue has been incorporated into
the Orange Avenue Project. The County found out in the
design of Orange Avenue that they had to do considerable
work to Second Avenue to get it to connect to Orange Avenue.
A substantial portion of the work which was to be
constructed in the Second Avenue Project in fact is going to
be done with the Orange Avenue Project. Engineering staff
is recommending that the County initiate a Change Order
adding to the Orange Avenue contract the construction of
curb, gutter, and sidewalk in Second Avenue which is within
the scope of the project approved by the City Council. This
work in Second Avenue will increase the Orange Avenue
contract approximately S4,500.
A total of $l.2 million dollars has been appropriated for
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Agenda Item No.
For Meeting of 11/20/79
Supplemental Page Three
the Third Avenue Widening Project. This is a Federal Aid
Urban financed project. Staff expects to advertise the
Third Avenue Widening Project for bid in March of 1980.
There are indications that the City may obtain 100
financing for the construction of Third Avenue from FAU and
state funds. It is for this reason that the staff is
recommending that funds be transferred from the Third Avenue
Project to the Orange Avenue Project.
FID1ANr,IAL STATEMENT
City's Share of Cost for Orange
Avenue Project S475,000.00
Funds Paid to County 5300,000.00
Amount Due County $175,000.00
Unencumbered Balance in
Account 600-5000--RS03 S 48,084.10
Orange Avenue Project
Unencumbered Balance in
Account 500-6000-RCOSC S 94,400.00
Orange Avenue Project
Unencumbered Balance Remaining
in the Orange Avenue Project S142.,n84.10
Additional Funds Required
for the Orange Avenue Project S 32,515.90
Transfer of Funds from
Project GT-103080, Second
Avenue, to Project GT-77,
Orange Avenue S 22,000.00
Transfer of Funds from
GT-84, Third Avenue, to
GT-',7, Orange Avenue S 10,515.90
Total Funds Transferred S 32,515.90
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Agenda Item No.
For Meeting of 11 20/79
Supplemental Page Four
STAFF RECOMMENDATION
1. City Council approve the first amendment to County
Contract No. 13725-5750 R Agreement between the City of
Chula Vista and the County of San Diego for the
Improvement of Orange Avenue.
2. The City Council authorize the transfer of funds in the
amount of 52,000 from Project GT-103030 Second Avenue
to Project GT-7~ Orange Avenue and the transfer of
funds in the amount of $10,515.90 from Project GT-34
Third Avenue tnlidening to Project GT-77 Orange Avenue
and authorize the expenditure of the funds transferred
for the construction of Orange Avenue and Second
Avenue.
3. The City Council authorize a change order to the
contract for Orange Avenue for the installation of
curb, gutter, and sidewalk within Second Avenue.
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UIQANIMOUS CONSENT FORM
IT IS HEREBY REQUESTED by the undersigned that the following
item, with the unanimous consent of the City Council of the City of
Chula Vista, be considered and acted upon by the Council pursuant
to the provisions of Sec.2.04.090 of the Chula Vista City Code.
Resolution - First Amendment to County Contract No. 13725-5750 R
with the County of San Diego for the Improvement of Orange Avenue",
Authorizing the Mayor to Execute said Amendment and the Transfer of Funds
and Contract Change Order
Unanimous Consent of the City Council, as in 'ccted by the following
signature ~ 1
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cA-3o1 ~P-y~SJ'
Form No. F-229
12/73
CERTIFICATE OF CITY/DIRECTOR OF FINANCE
Certification of Unappropriated Balance
I HEREBY CERTIFY that the money required for the
appropriation of funds for the purpose set forth in the attached
resolution is available in the Treasury, or is anticipated to
come into the Treasury, and is otherwise unappropriated.
Amount S Fund
Purpose
Bidder
Director of Finance
The City of Chula Vista
Date
By
Certification of Unencumbered Balance
I HEREBY CERTIFY that the indebtedness and obligation
to be incurred by the contract or agreement authorized by the
attached resolution can be incurred without the violation of any
of the provisions of the Charter of the City of Chula Vista, or
the Constitution or the laws of the State of California, that
sufficient monies have been appropriated for the purpose of said
contract, that sufficient monies to meet the obligations of the
contract are actually in the Treasury, or are anticipated to come
into the Treasuzy to the credit of the appropriation from which
tha same are to be drawn, and that said monies now actually in
the Treasury, together with the monies anticipated to come into
the Treasury, to the credit of said appropriation are otherwise
unencumbered.
Amount Not to Exceed S 175,000.00
600 6000 RS03 $48,084.10
600 6000 RC05C 94,400.00 -'/`i~,y<~---
250 2502 GT77 32,515.90 ~ Director of Finance
The City of Chula Vista
Date November 26, 1979 By
Funs CIP/Gas Tax Dept./Activity CIP/Gas Tax
Purpose Construction of Orange Avenue/Contract Change Order
Bidaer Young & Sons, Inc.
Certificate No. 46
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FIRST Ab1ENDMENT TO COUNTY CONTRACT
113725-5750 R AGREEMENT BETWEEN
THE CITY OF CHULA VISTA AND THE COUNTY
OF SAN DIEGO FOR THE IMPROVEMENT OF
ORANGE AVENUE
THIS FIRST AIdENDh1ENT entered into in accordance with Section 15 of the
original agreement this 20th day of November 1979 by and
between the City of Chula Vista, California, a municipal corporation,
hereinafter called "City", and the County of San Diego, apolitical
subdivision of the State of California, hereinafter called "County".
WITNESSETH:
IYHEREAS, on January 2, 1979, City and County entered into an agreement
to improve Orange Avenue from Third Avenue to Albany Avenue a distance of
approximately 0.5 mile hereinafter referred to as "Project"; and
WHEREAS, the Terms of this original agreement bound City and County
to a maximum expenditure of $300,000 each on "Project"; and
PIHERE.4S, it is the desire of City and County to modify the maximum
expenditure provisions incorporated in this agreement in order to award
the Project contract; and
NO{Y THEREFORE, IT IS MUTUALLY AGREED by and between City and County
as follows:
1. Section 8 of said agreement is amended to read as follows:
"Maximum Expenditures. This agreement shall
bind County to a maximum expenditure of $475,000
in CDBG funds and City to a maximum expenditure
of $475,000.
2. Section 10 of said agreement is amended to read as follows:
"Payment of Costs by City. City shall deposit
with County, within 30 days of receipt of
invoice, City's share of Project costs. Such
invoice shall not exceed 500 of total estimated
Project costs, or $475,000, as of the date of
invoice. After completion of Project, total
Project costs shall be calculated.
a. In the event City's actual share of total
Project costs is less than said deposit,
County will refund the difference between
City's actual share and the amount of the
f ^ deposit by City.
f /I b. In the event City's actual share of total
(~ Project costs exceeds said deposit, City
will pay the difference, between the amount
of said deposit and City's actual share
R-9857
of the costs, not to exceed a total
payment by City of $475,000.
~. Other than as here in amended, all other items and provisions
of said agreement of January 2, 1979, shall remain unchanged
and in full force and effect.
Iv 1VITNESS HEREOF, the parties hereto have caused this agreement to
be executed on the date first above written.
RECOh>`IENDED
Approved and/or authorized 6y the Board
of Supervisors of the County of San Diego
R. J. DiASSbfAN,
Director of Transportation
(County)
DE r, l S 1979~~~-
'~~L~~
Clerk of the Board of Supervisor
APPROVED AS TO FOR.~1 AND LEGALITY
DONALD L. CLARK, County Counsel
By:
COUNTY OF SAN DIEGO:
~~~Z~iiLr// ~ C/ " a l~Z~~
By:
Clerk of the Board of Supervisor
APFR04'ED AS TO FORb] AND LEGALITY
C y attorney
CITY OF CNULA VISTA:
By : ~ -~x /~1__ ~j
Mayor
a~ y~
February 6, 1980
County of San Diego
Department of Transporation
Eldg 2 SSSS Overland Avenuo
San Diego CA 92123
ATTENTION: H. R. HEC11T
Deputy County Engineer
StiEJECT: City-County Agreement for the Improvement of Orange Avenue
Enclosed for your records is one copy of Resolution No. 9857 and an original
agreement approving First Amendment to County Contract No. 13725-5750. This
agreement is to be signed by R. J. Massman on the last page and also signed by
County Counsel. This is for your records.
I have also enclosed a "DUPLICATE ORIGINAL" Amendment to the Agreement which
needs original signatures of hir. Massman and County Counsel on the last page.
PLEASE RETUR*I 'IIiESE TWO PAGES TO ~tY OFFICE AS SOON AS POSSIBLE.
If you have any questions, please call me at 57;-5041.
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Enclosures
mar
JENNIE `~. FDLA,>Z
City Clerk