HomeMy WebLinkAboutAgenda Statement 1988/08/02 Item 04
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COUNCIL AGENDA STATEMENT
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Meeting Date 8/2/88
ITEM TITLE:
Reso 1 uti on ,;& 7/ c? Approvi ng Change Order No.1, tree
trimmi ng servi ce for FY 1987-88 contract, extendi n9 contract
time and authorizing the Director of Public Works to execute
the change order on behalf of the City
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SUBMITTED BY: Director of Public Works
City Manager.JL:' '7lY
On March 1, 1988, the City Council, by Resolution No. 13468, awarded a
contract in the amount of $99,496.68 to Davey Tree Surgery Company for tree
trimming service for FY 87-88. Funding for the contract amounted to
$110,432.03 and included the contract amount plus $10,935.35 in contingencies.
REVIEWED BY:
(4/5ths Vote: Yes
No X )
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The work is now completed without a need to use the contingency funds. Staff,
therefore, recommends that 136 trees located within the Library park be
trimmed as part of thi s contract. The contractor proposed to trim the 136
trees for $10,417.61 within a 60 working day period.
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RECOMMENDATION: That Council adopt the resolution approving Change Order
No.1; extending contract time (60 working days); and authorizing the Director
of Public Works to execute it on behalf of the City.
BOARDS/COMMISSIONS RECOMMENDATION: Not applicable.
DISCUSSION:
Davey Tree Surgery Company compl eted the tree trimmi ng servi ce for FY 1987-88
contract within the contract amount and time period. They accomplished their
work in an excell ent manner, provi di ng the City with one of the best tree
trimming services ever.
At the conclusion of the contract work, the contingency fund balance was
$10,935.35. Staff, therefore, obtained a proposal from Davey Tree Surgery
Company to trim 136 trees located within the Library park. The proposal
submitted by the contractor totals $10,417.61 and provides 60 working days to
complete the work. These trees need to be trimmed. They were not included in
the original bid because the cost estimate indicated that the budgeted funds
would have been exceeded. The original bid as it turned out was 14% below the
engineer's estimate.
We, therefore, recommend that the 136 trees be added to the contract as there
is sufficient funding available to cover the cost to trim the trees now.
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FISCAL IMPACT: Proposed Change Order No. 1 amounts to $10,417.61. There
are sufficient funds ($10,935.35) available in the contract's contingency fund
to cover the cost of the change order.
JY-046
WPC 3875E