HomeMy WebLinkAboutAgenda Statement 1979/11/13 Item 14CITY OF CHULA VISTA
COUNCIL AGENDA STATEMENT
ITEM TITLE RESOLUTIOPJ N0. 7~~4- ACCEPTING BIDS AND AWARDIfJG CONTRACT FOR BOOK
THEFT DETECTIOPJ SYSTEM AND APPROPRIATING ADDITIONAL FUNDS THEREFOR
SUBMITTED BY Purchasing Agent
ITEM EXPLANATION (4/5TH'S VOTE REQUIRED YES v NO )
Bids were received and opened at 2:00 P.M. on September 13, 1979 in the office of the
Purchasing Agent fora book detection system for the Library.
Item No. 14
For meeting of 11-13-79
Proposal forms were mailed to seven (7) vendors. Three (3) vendors submitted bids
as follows:
BIDDER
Checkpoint Systems Inc
Barrington, N. J.
Gaylord Bros., Inc
Syracuse, N. Y.
P1ANUFACTURER AND
MODEL N0.
Checkpoint MKIII
Library Security System
Gaylord/Magnavox
Model MX-525
APIOUPJT
$ 7,595
10,402
3M Company
Compton, CA
3P1 Model 1850
10,885
Performance specifications were prepared to insure compatibility of the book theft
detection system with the present computerized circulation system. One of the features
of the circulation system is the elimination of book pockets and cards.
The low bidder, Checkpoint Systems Inc. requires the use of pockets to affix the sensing
device. The sensors must be covered to seal or cut off receiving of an electrical
impulse. Installation of this system would slow down the circulation system and increase
cost by requiring book pockets which are not needed.
(continued next page)
tXli 1151 I J
Agreement Resolution X Ordinance_ Plat_ Notification List_
Other ENVIRONMENTAL DOCUMENT: Attached Submitted on
FINANCIAL IMPACT Account 100-1640-5568 provides $9,000. Appropriate $2,030 from
the unappropriated balance of the General Fund.
STAFF RECOMMENDATION Adopt resolution.
BOARD/COMMISSION RECOMMENDATION N/A
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COUNCIL ACTION
b~'y the-City Council of
Chula Vista, Caliiarnia
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Dated ~~__I ~~._----
Form A-113 (Rev. 5/77)
Item ^!o. 14
For meeting of 11-1-3-79
Page 2
The bid submitted by Gaylord/Magnavox is for a system fully compatible with our
computerized circulation system. The service center is located in San Oiego which is
beneficial to the Library staff to hold down time to a minimum.
It is the recommendation of the Purchasing Agent and City Librarian that the Gaylord/
Magnavox Model MX-526 system be purchased.
The budget estimate for the purchase of the system was $9,000.
on information supplied by the Checkpoint Systems Inc. salesman
stated that by the time the City went to bid, Checkpoint would
of a system that would be compatible with our circulation syste
they are approximately a year away from completion. It is ther
appropriate an additional $2,030 for the purchase. Total purch
sales tax, is $11,026.12.
JVE:iro
Ref. aid Mo. 12-1979-80
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The figure was based
The salesman also
complete development
m. They now state that
efore necessary to
ase price, including
., _ ~ e~
-fl ~ y n
Form No. F-229 0(, ~~~p
12/73
CERTIFICATE OF CITY/DIRECTOR OF FINANCE
Certification of Unappropriated Balance
I HEREBY CERTIFY that the money required for the
appropriation of funds for the purpose set forth in the attached
resolution 1s available in the Treasury, or is anticipated to
come into the Treasury, and is otherwise unappropriated.
Amount S 2,030.00 Fund General
purpose Book Detection System
aidder Gaylord Bros., Inc. /~ /~
00 1640 5568 / !/ l~y` ~/
~ Director of Finance
The City of Chula Vista
Date 11/7/79 By
Certification of Unencumbered Balance
i HEREBY CERTIFY that the indebtedness and obligation
to be incurred by the contract or agreement authorized by the
attached resolution can be incurred without the violation of any
of the provisions of the Charter of the City of Chula Vista, or
the Constitution or the laws of the State of California, that
sufficient monies have been appropriated for the purpose of said
contract, that sufficient monies to meet the obligations of the
contract are actually in the Treasury, or are anticipated to come
into the Treasury to the credit of the appropriation from which
the same are to be drawn, and that said monies now actually in
the Treasury, together with the monies anticipated to come into
the Treasury, to the credit of said appropriation are otherwise
unencumbered.
Amount Not to Exceed S 9+000.00
100 1640 5568 ~.! ~~l~jzy~~'-
Director of Finance
The City of Chula Vista
Date 11/7/79 By
Funa General Dept./Activity Library/Audio Visual
purpose Book Detection System
Biaaer Gaylord Bros., Inc.
Certificate No. 41
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