HomeMy WebLinkAboutAgenda Statement 1979/10/23 Item 08
CITY OF CHULA VISTA
COUNCIL AGENDA STATEMENT
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Item No. 8
For meeting of 10/23/79
ITEM TITLE
Resolution 9!rJC Approving Agreement With
Mitchell-Webb Associates, Inc. for the Preparation
of plans and Specifications for the Construction of
Solar Heating System at Lorna Verde Pool
City Engineer ~
(4/5TH' S VOTE REQUIRED YES_ NO~)
SUBMITTED BY
ITEM EXPLANATION
The City of Chula Vista has budgeted funds for the
installation of a solar heating system at Lorna Verde Pool in
1978-79 Capital Improvement Program. This project is
designated as CIP project PD-13. Included in the $94,000
funds budgeted for this project are funds sufficient to
cover the cost of engineering consultant fees for the
preparation of plans and specifications.
...
A letter was sent out to a number of engineering consultant
firms requesting that they submit letters of interest to the
City Engineer if they wished to be considered by the City
for providing engineering consultant services for the
preparation of plans and specifications for the Lorna Verde
Solar Heating System. A total of six firms responded and
indicated they were interested in providing the consulting
services. Engineering, Building, and Parks & Recreation
Department staff interviewed the six consulting firms and
selected Mitchell-Webb Associates, Inc. for the preparation
of plans and specifications for this project.
SLH:nr/JR-006
(continued on supplemental page)
Agreement~
EXHIBITS
Resolution~ Ordinance
Plat_
Notification List___
Other
ENVIRONMENTAL DOCUMENT: Attached___ Submitted on
FINANCIAL IMPACT
Expenditure of $9,000 from project PD-13 for engineering consultant
services.
The cost estimated for the entire project is $94,000.
STAFF RECOMMENDATION
1. City approve agreement between Mitchell-Webb Associates, Inc.
and the City of Chula Vista.
2. City Council authorize the expenditure of $9,000 from project
PD-13, Account No. 600-6000-PD-13.
BOARD/COMMISSION RECOMMENDATION
COUNCIL ACTION
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Agenda Item No. 8
For Meeting of 10/23/79
Supplemental Page Two
Mitchell-Webb Associates, Inc. have executed an agreement
for providing professional consulting engineering services
for the preparation of plans and specifications for
"Construction of Solar Heating System at Lorna Verde Pool."
The agreement calls for the Engineer of Work to perform the
following:
A. Prepare preliminary designs and/or studies of alternate
systems proposed for review by City staff. The cost
effective analysis shall be made of the various designs
proposed.
B. Prepare final design plans and specifications.
C. Provide bid quantities and prepare cost of estimate.
D. Act as City's consultant during construction to ensure
compliance with specifications. Engineer of Work shall
provide originals of as-built plans upon completion of
work and acceptance of work by City Council.
E. Provide engineering to design additional roof supports
if necessary to support weight of solar panels. This
work shall not proceed unless authorization is first
obtained from the City.
In accordance with the terms of the agreement, the City will
provide the following:
A. All field survey work and monumentation of ground
control as required.
B. Supply copies of the building plans for the pool as
required by the Engineer of Work.
C. All pertinent record data available in the City files.
D. All existing utility information as provided by the
various companies.
E. Linens with City title block on which the design is to
be placed.
F. City will print final plans and contract documents for
bidding and construction purposes.
Mitchell-Webb Associates, Inc. have agreed to provide
engineering services on an hourly basis in accordance with
the attached wage schedule (Exhibit A). The Engineer of
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Agenda Item No. 8
For Meeting of 10/23/79
Supplemental Page Three
Work agreed to perform all work designated to him as
outlined above for a total compensation not to exceed the
amount stated below for each of the sub-sections.
Sub-Section A
Sub-Section B & C
Sub-Section D
Sub-Section E
$2500
$4500
$1500
*
Total Compensation not to exceed $8500.
*payment for work done for Sub-Section E shall be paid for
on an hourly basis in accordance with the attached wage
schedule (Exhibit A). The amount of work at this time for
this item cannot be determined. Engineering staff
recommends an additional expenditure of $500 be approved and
set aside for this item.
Form No. F-229
12/73
CERTIFICATE OF CITY/DIRECTOR OF FINANCE
Certification of Unappropriated Balance
I HEREBY CERTIFY that the money required for the
appropriation of funds for the purpose set forth in the attached
resolution is available in the Treasury, or is anticipated to
come into the Treasury, and is otherwise unappropriated.
Amount $
Fund
Purpose
Bidder
Director of Finance
The City of Chula Vista
Date
By
Certification of Unencumbered Balance
I HEREBY CERTIFY that the indebtedness and obligation
to be incurred by the contract or agreement authorized by the
attached resolution can be incurred without the violation of any
of the provisions of the Charter of the City of Chula Vista, or
the Constitution or the laws of the State of California, that
sufficient monies have been appropriated for the purpose of said
contract, that sufficient monies to meet the obligations of the
contract are actually in the Treasury, or are anticipated to come
into the Treasury to the credit of the appropriation from which
the same are to be drawn, and that said monies now actually in
the Treasury, together with the monies anticipated to come into
the Treasury, to the credit of said appropriation are otherwise
unencumbered.
Amount Not to Exceed $9,000.00
619 6190 PRBG2080
Director of Finance
The City of Chula Vista
Date 10/18/79
By
Fund 1974 State Block GrntDept./Activity 1974 State Block Grant
Purpose Construction of Solar Heating System-Lorna Verde Pool
Bidder Mitchell-Webb Associates, Inc.
Certificate No. 33
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