HomeMy WebLinkAboutAgenda Statement 1979/10/09 Item 13CITY OF CHULA VISTA
COUNCIL AGENDA STATEMEiVT
Item No. 13
For meeting of 10/9/79
ITEM TITLE Resolution q7g~ Accepting Bids and Awarding
Contract for Street Overlay Program 1979--80 -
Various Streets Within City of Chula Vista,
California and Ap roving Change Order No. 1
SUBMITTED BY
City Engineer
ITEM EXPLANATION (4/5TH'S VOTE REQUIRED YES NO x )
At 2:00 p.m, on September 19, 1979, in Conference Room 3 in
the Public Services Building, the City Engineer received
sealed bids for "Street Overlay Program 1979-80 - Various
Streets Within City of Chula Vista, California."
The scope of the project involved the placement of asphalt
concrete overlay on Casselman, McIntosh, Landis, Flower
Streets and East Park Lane.
Bids were received from two contractors as follows:
Daley Corporation, San Diego
Asphalt, Inc., E1 Cajon
$ 70,285.70
79,815.20
The low bid submitted by Daley Corporation is above the
Engineer's estimate of $53,808 by $16,478.70 or 30.6.
Bids were received in November of last year for a similar
type overlay project. The unit cost then was $20.50 a ton
for the placement of AC overlay. Our bid for this project
is $31.35 a ton or an increase of 52.9 over November of
last year. Staff in preparing their estimate used a unit
cost of $24.00 a ton or a 17% increase over last year.
However, recent dramatic increases in fuel prices and energ y
has caused the cost of AC paving to increase rapidly.
SLH:nr/AO-014
(continued on supplemental page)
- tXH1~115 -
Agreement Resolution x Ordinance Plat x Notification List
Other ENVIRONMENTAL DOCUMENT: Attached Submitted on
FINANCIAL IMPACT
Upon completion of the project, City will assume routine
maintenance of the facilities.
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.~ STAFF RECOMMENDATION
See Supplemental Page Three
BOARD/COMMISSION RECOMMENDATION
a
COUNCIL ACTION
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Agenda Item No. 13
Supplemental Page Two
For Meeting of 10/9/79
A review of the bid prices shown in the Daley Construction
Service Publication indicates that the prices paid for
asphalt concrete for jobs of similar size varies from $23,00
to $25.50 a ton, The City, however, does include a liquid
latex rubber additive in the asphalt concrete which provides
a longer life and thinner overlay as compared to regular AC
but adds approximately $3.?.0 a ton to the price of the
product. Based on staff's review, the low bid price is
within an acceptable amount. Should we readvertise the job,
we do not anticipate that we would receive a lower bid
price. In fact, with the rapid increasing costs in
petroleum products, we very likely would receive a bid at a
higher amount.
Based on the above information, we find the low bid to be
acceptable.
Attached is a plat showing the streets which were included
in the bid for this overlay project, The streets included:
1. Casselman Street -- Fifth Avenue to Broadway
2. McIntosh Street - Fifth Avenue to Broadway
3. Landis Avenue - "E" Street to Davidson Street
4. Flower Street - Broadway to Fourth Avenue
5. East Park Lane - "E" Street to "F" Street
The Federal Department of. Housing and Urban Development has
rev iewed and approved the low bidder's eligibility to
participate in a federally financed block grant project.
Because the low bid and contingency were in excess of what
was budgeted for the project in the amount of 513,~i00, we
met with the Community Developm ent staff to see what
measures could be taken so the project could still be
awarded. They recommended that a portion of the "Local
Option Fund" in the Block Grant program be used to finance
this project. However , they d id not want to use a total
amount of 513,500 from those funds. A significant portion
of these funds are expected to be used for the construction
of a storm drain system in Park Way and "G" Street west of
Fifth Avenue.
The Street Department was contacted to see which of the of
the five streets proposed to be overlaid could be delayed
until future funding was available. Tt was their
recommendation that Landis Avenue from "E" Street to
Davidson Street be postponed.
Staff proposes that the Council award the contract in the
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Agenda Item No. 13'
,~ For Meeting of 10/9/79
Supplemental Page~.Tnree
full amount plus contingencies, then authorize staff to
approve a change order with the contractor to reduce the
contract amount by about 55,550.
To accomplish this it will be necessary to transfer funds
from the "Local Option Fund" in the Block Grant program to
the pavement overlay project account. At the completion of
the project any funds remaining in the pavement overlay
account will be transferred back to the "Local Option Fund"
in the block grant program. It is anticipated that a
maximum of about $5,100 of the b).ock grant local option
funds will be usQd for this overlay project.
A transparency is available for Council viewing.
FINANCIAL STATEMENT
Adequate funds are not available for construction of this
project as bid . A summary of the additional funding
required is as follows:
Contract Amount for the Overlay Project S 70,286.70
Contingencies 913.3('
TOTAL FUNDS REQUIRED TO CONSTRUCT PROJECT S 71,200.00
Funds Available in Pavement Overlay
Block Grant Program $ 57,500,00
Additional Funds Required $ 13,600.OD
STAFF RECOMMENDATION:
1. City Council authorize the transfer of $13,600 in
budget account 663--1330-BG-82, Local Option Funds, to
account 533-5330-BG-58C, Pavement Overlay Block Grant
Program .
2. City Council authorize the expenditure of $71,200 from
account no. 633-,330-BG-68C.
3. City Council accept bid and award contract to Daley
Corporation in the amount of $70,285.70.
4. City Council authorize execution of Change Order No. 1
red ucing the contract in the amount of $5,550.00.
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Form No. F-229
12/73
CERTIFICATE OF CITY/DIRECTOR OF FINANCE
Certification of Unappropriated Balance
I HEREBY CERTIFY that the money required for the
appropriation of funds for the purpose set forth in the attached
resolution is available in the Treasury, or is anticipated to
come into the Treasury, and is otherwise unappropriated.
Amount S
Fund
Purpose
Bidder
Director of Finance
The City of Chula Vista
Date By
Certification of Unencumbered Balance
I HEREBY CERTIFY that the indebtedness and obligation
to be incurred by the contract or agreement authorized by the
attached resolution can be incurred without the violation of any
of the provisions of the Charter of the City of Chula Vista, or
the Constitution or the laws of the State of California, that
sufficient monies have been appropriated for the purpose of said
contract, that sufficient monies to meet the obligations of the
contract are actually in the Treasury, or are anticipated to come
into the Treasury to the credit of the appropriation from which
the same are to be drawn, and that said monies now actually in
the Treasury, together with the monies anticipated to come into
the Treasury, to the credit of said appropriation are otherwise
unencumbered.
Amount Not to Exceed $ 71,200.00
633 6330 BG 68C
Director of Finance
The City of Chula Vista
Date 10/4/79 By
Fund Com. Dev. Blk. Grant Dept./Activity Com. Dev. Block Grant
Purpose Contract for Street Overla.v Program 1979-80
Bidder Daily Corporation
Certificate No. 30
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~ CHANGE IP1 CONTRACT """~j
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ORDER NO. TWO
Street Overlay Program, 1979-80 DATE November 30, 1979
Various Streets Within City _
of Chula Vista CONTRACT
Daley Corporation CONTRACTOR
JOB AO-014
The following change shall be made to increase the
contract dated October 25, 1979, between the City of Chula Vista and
Daley Corporation , Contractor.
REMARKS AND DETAILS:
Additional move in costs for paving of
A.=venue between "E" Street and Davidson
previousl~~ being deleted from contract
No. 1. Asphaltic concrete tonnage was
con tract work allowing Landis Avenue t
tonnage quantity.
12 inch overlay on Landis
Street. Landis Avenue
work through Change Order
483 tons short of revised
~ be done within approved
Prove-In Lump Sum Cost
ORIGINAL, CONTRACT PRICE
It is agreed by the undersigned that all extra work shall be performed
and materials furnished in accordance with the original contract and in
accordance with the statement, if any, attached hereto.
Previous Change Order Nos. - $ 6,552.15
Revised Total. Contract Price $ 63,734.55
This Change Order No. 2 $ 665.00
TOTAL CONTRACT $ 64,399.55
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$ 665.00
$ 70,286.70
APPROVED BY: ACCEPTED BY: ORDERED BY:
John P. Lippitt
Cit En ineer Daley por tion
B : ~`~: Kenneth J. Go mp
Seni i
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PW-E-44
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