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HomeMy WebLinkAboutReso 1979-9836 RESOLUTION NO. 9836 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING THE PROPOSAL OF ARTHUR YOUNG & CO. FOR CONDUCTING A CLASSIFICATION AND PAY STUDY, AUTHO- RIZING THE CITY ~ffiNAGER TO NEGOTIATE A FINAL CONTRACT, AND APPROPRIATING FUNDS THEREFOR The City Council of the City of Chula Vista does hereby resolve as follows: WHEREAS, the City Council has heretofore made a request for proposals for a classification and salary study of City employees, and WHEREAS, proposals have been received from Arthur Young & Co. located in San Diego, Hay Associates located in Los Angeles, and Ralph Anderson and Associates located in Sacramento, and WHEREAS, although the Arthur Young proposal of $25,000 is higher in cost than the low proposal of Ralph Anderson at $19,500, it has been recommended by the Director of Personnel that the Arthur Young & Co. proposal, because the company is locally based, and has more fully and carefully developed their proposal, being most responsive to the issues of classifications and salary studies, be accepted. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula Vista that the proposal of Arthur Young & Co. be, and the same is hereby accepted by the City Council and the sum of $25,000 be, and the same is hereby appropriated from the unappropriated balance of the General Fund. BE IT FURTHER RESOLVED that the City Manager be, and he is hereby authorized and directed to negotiate a final contract form for execution by the Mayor. BE IT FURTHER RESOLVED that the Hayor of the City of Chula Vista be, and he is hereby authorized and directed to execute said contract for and on behalf of the City of Chula Vista. by Approved as to form by George D. /{~ ~ ADOPTED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF CHlLA VISTA, CALIFORNIA, this 6th day of. November 191 9 , by the following vote, to-wit: AYES: Cooocilmen Scott, Gillow, Cox, Hyde, McCandliss NAYES: Councilmen None ABSTAIN: Cculcilmen None ABSENT: Councilmen None fAJd.R- ~~ Mayor of the City of ChuIa Vista ATT~/??U~/ ~~~~. City Ierk STATE OF CALIFORNIA ) COUNTY OF SAN DIEGO ) s s. CITY OF CHULA VISTA ) I, JENNIE M. FULASZ, CMC, CITY CLERK of the City of Chulo Vista, California, DO HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of RESOLUTION NO. 9836 ,and that the same has not been amended or repealed. DATED City Clerk ( seal) 1~'?~ CC-660 AGREEMENT BETWEEN THE CITY OF CHULA VISTA AND ARTHUR YOUNG AND COMPANY FOR A CLASSIFICATION AND PAY STUDY THIS AGREEMENT, made and entered into this the 24th day of January 1980, by and between the CITY OF CHULA VISTA, a municipal corpora- tion, hereinafter called "City," and ARTHUR YOUNG AND Cm1PANY, hereinafter ca 11 ed "Consultant." WIT N E SSE T H: WHEREAS, the City of Chula Vista desires to undertake a classifica- tion and pay study in accordance with the proposal submitted by Arthur Young and Company, and WHEREAS, having received proposals from several firms specializing in classification and pay studies, the City has selected the firm of Arthur Young and Company to carry out the total program for such work in accordance with the terms and conditions of this agreement. NOW, THEREFORE, it is mutually understood and agreed by and between the City and Consultant as follows: I. SCOPE OF PROJECT: The scope of the project will be as set forth in the Proposal to Conduct a Classification and Salary Study prepared for the City of Chula Vista by Arthur Young and Company in September 1979, and is incorporated herein as a part of this agreement. The study will include: Examination of the duties and responsibilities of approximately 310 positions representing 120 job classifications within the City. . Recommendation of appropriate classification changes (additions, deletions, combinations), as necessary, based on analysis of current positions and accepted practices in public and private organizations. Review and revision, as necessary, of existing class specifica- tions including descriptions of duties and statements of minimum qualifications. Establishment of criteria to set salaries for the positions of City Attorney, City Clerk and City Manager. Salary comparison analysis based upon a review of salary survey data on prevailing rates paid by selected organizations, public agencies and private employers in the appropriate labor market area. ,I{ - '1 f' -":) 6 ~ .~.-. Allocation of recommended classification relationships to the salary schedule based upon equitable rank-order assignments. The budget established has a maximum cost of $25,000. This includes all of the work as described in the proposal mentioned above, as well as written monthly progress reports. II. PROFESSIONAL SERVICES: In the performance of the obligations and responsibilities set forth in this agreement, the Consultant shall have the status of an independent con- tractor and in no sense shall be considered an employee of the City of Chula Vista. City hereby engages Consultant to render the professional services des- cribed for the project and for the compensation herein set forth, and Consultant hereby accepts such engagement on the terms herein stated. The professional services shall be rendered substantially in two phases, each of which shall commence simultaneously. PHASE ONE: In the first phase of the study the Consultant will recommend a method for setting salaries of the City Manager, City Attorney and City Clerk. This phase will include the method for establishing the salary in the future. Phase One must be completed by January 31, 1980. PHASE TWO: The second phase of the study will include classification and salary recommendations for all positions named in the Request for Proposal as amended by the City and Consultant. III. CONSULTANT'S EXTRA SERVICES: Any extra services performed by the Consultant which would increase the fee over the $25,000 maximum figure must first be approved in writing by the City Manager, the agreement amended by the City Council and funds appropriated therefore. IV. TERMINATION: Consultant shall complete the first of the two phases by January 31,1980. The City shall have the right to suspend or abandon the project in whole or in part at any time and City shall have the right to terminate this agreement at any time upon thrity (30) days written notice without any liability to the Consultant other than for the payment of the amounts provided in this section. Upon termination of this agreement, Consultant shall be paid for the work accomplished up to the termination date. All completed documents prepared under this agreement by Consultant shall be forthwith transmitted to City and they shall be the sole property of City. D.,~'1~ 2 This agreement may be amended at anytime by mutual consent. V. PROJECT COSTS: The cost for this project is based upon 70 days of professional consult- ing time, appropriate clerical support and expenses. Professional Fees Expenses Total Fees and Expenses not to exceed $24,200 800 $25,000 There will be no additional charges for expenses such as mileage, telephone, printing, etc., beyond the $800 specified. VI. PROJECT SCHEDULE: Consultants will, within reason, be available to representatives of City as needed to achieve the work goals of the project. The work program will be completed within approximately (16) weeks from the execution of this agreement. VII. CONSULTANT's COMPENSATION A. City agrees to pay Consultant for services performed in monthly payments upon receipt of invoices from Consultant giving a break- down of charges. Such invoices must be accompanied by a written progress report on the project. B. If the schedule is exceeded by more than fifteen (15) calendar days a written progress report with a new schedule must be sub- mitted by Consultant and approved by the City Manager. VIII. CITY'S RESPONSIBILITIES: The following information and assistance shall be furnished to Consultant by City, at the City's own expense: Assistance in setting up and conducting the orientation meetings. Assistance in selecting the membership of the Communications Committee. Assistance in data collection phase of the salary survey. Assistance in insuring availablility of employees for necessary interviews. Assistance in assuring that all classification questionnaires have been returned to Consultant. Participation in the review and revision of existing class descriptions. ~y, ~~ 3 .. Duplication of the questionnaire and typing of job description. Provision of all available salary and classification informa- tion requested by Consultant. IX. INDErv1N I F ICAT ION AND INSURANCE: Consultant agrees to idemnify and hold City harmless from all claims and demands resulting from negligent performance of Consultant, including reasonable attorney.s fees and court costs in the defense of any action. Consultant agrees to carry the following insurances or self-insure for: A. A professional indemnity/errors and omissions up to $300,000 aggregate. B. Such amounts of Worker's Compensation insurance as may be required by law. X. COPIES OF DOCUMENTS: Consultant will furnish, at no cost to City, two copies of the Phase One report by January 31, 1980, and two copies of the Phase Two report. Additional sets for City use will be printed by the City. XI. SUCCESSORS AND ASSIGNS: It is understood and agreed that this agreement shall be binding upon City and its successors and assigns, and upon Consultant, its successors and assigns. Neither this agreement nor any part thereof, nor any monies due or to become due thereunder, may be assigned by Consultant without the consent and approval of the City Council. XII. WARRANTIES: Consultant warrants: A. That the professional services to be furnished by it under this agree- ment shall be directed and performed by the individuals specified in the proposal. B. That all recommendations shall conform to all state and federal rules and regulations governing personnel matters. The City shal) not direct Consultant to proceed with work involving a violation of such rules and regulations. IN WITNESS WHEREOF, the parties hereto have executed this agreement the day and year first hereinabove set forth. 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