HomeMy WebLinkAboutAgenda Statement 1980/10/07 Item 10
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COUNCIL AGENDA STATEMENT
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Item ' 10
ITEM TITLE:
Meeting Date 10/7/80
Resolution I~,?df~- Appropriating funds for the Boards, Commissions,
Committee Social to be held on November 13, 1980
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SUBMITTED BY: City Clerk;/ (4/5ths Vote: Yes-X..- No_)
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At the Council Conference of September 25, 1980, the Council accepted the recommendation of
the staff to have the Bonita Store Restaurant cater the Social at a cost of $9.28 per
person for a total of $3,004.00 which included the meal, entertainment, printing, door
prizes and entertainment. The Social was scheduled to be held at the new Park Way
Community Center.
At the meeting of September 30, 1980, the Council received a report stating that the San
Diego Country Club has given the City the price of $8.87 per person (tax and tips included)
and the Social could be scheduled for November 13, 1980. They also agreed to the same
price for the Awards Banquet scheduled for October 23, 1980.
The unanimous vote of the City Council was to schedule both events at the San Diego
Country Club.
RECOMMENDATION: Appropriate the sum of $1500.00 for the added costs of inviting all
members of boards, commissions and committees.
DISCUSSION: Including spouses, there is a total of 286 possible attendees. It is not
expected that everyone will attend; however, for planning purposes, we considered the
total attendance. A breakdown of the proposed costs will be:
286 persons x $8.87
=
$2,536.82
75.00
150.00
100.00
75.00
$2,936.82
1,435.00
$1,501.82
Meals
Entertainment
Printing
Door Prizes
Decorations
budgeted
Balance
FISCAL IMPACT: Appropriate the sum of $1,500.00 from the unappropriatedbalance of the
General Fund to 100-0105-5222 (City Council Reception Account).
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Form A-113 (Rev. 11/79)
EXHIBITS
Agreement____ Resolution____ Ordinance____ Plat____ Notification List
Other
ENVIRONMENTAL DOCUMENT: Attached
Submitted on
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Form No. F-229
12/73
CERTIFICATE OF CITY/DIRECTOR OF FINANCE
Certification of Unappropriated Balance
I HEREBY CERTIFY that the money required for the
appropriation of funds for the purpose set forth in the attached
resolution is available in the Treasury, or is anticipated to
come into the Treasury, and is otherwise unappropriated.
Amount $ 1,500.00
Fund Genera 1
Purpose
Boards, Commissions, Committee Social on 11/13/80
Bidder
N/A
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Director of Finance
The City of Chula Vista
100-0105-5222
Date
10/8/80
By
Certification of Unencumbered Balance
I HEREBY CERTIFY that the indebtedness and obligation
to be incurred by the contract or agreement authorized by the
attached resolution can be incurred without the violation of any
of the provisions of the Charter of the City of Chula Vista, or
the Constitution or the laws of the State of California, that
sufficient monies have been appropriated for the purpose of said
contract, that sufficient monies to meet the obligations of the
contract are actually in the Treasury, or are anticipated to come
into the Treasury to the credit of the appropriation from which
the same are to be drawn, and that said monies now actually in
the Treasury, together with the monies anticipated to come into
the Treasury, to the credit of said appropriation are otherwise
unencumbered.
Amount Not to Exceed $
Director of Finance
The City of Chula Vista
Date
By
Fund
Dept./Activity
Purpose
Bidder
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Certificate No.
R-l0284