HomeMy WebLinkAboutAgenda Statement 1980/09/30 Item 10
COUNCIL AGENDA STATEMENT
ITEM TITLE:
Item 10
Meeting Date 9/30/80
RESOLUTION I'bAr~ - Appropriating Funds for the Chamber of Commerce Visitors
Bureau Committee
SUBMITTED BY: Assistant City Manage~
BACKGROUND
(4/5ths Vote: Yes X No_)
The 1979-80 budget included $60,000 for visitor industry promotion; $25,300 was to provide
for hiring a consultant to study the visitor industry, and up to $34,700 was intended for
funding of the visitor centers at 1-5 and 1-805. Previously, the Visitors Bureau was reim-
bursed on a quarterly basis once receipts were approved by the Mayor's Visitor Industry
Advisory Committee. However, the newly formed Chamber of Commerce Visitors Bureau Committee
was concerned that the reimbursement procedure resulted in delayed payments and therefore
they appeared before the Council to request quarterly advance funding. At the end of each
quarter, the statements would be reviewed and if any items were disapproved, an adjustment
could be made to the following quarter's payment. At the meeting of August 7, 1979, the City
Council accepted a report which recommended quarterly advance payments to the Chamber of
Commerce with adjustments, if any, to be made to subsequent payments.
During the first three quarters of the fiscal year, the Chamber of Commerce requested and
received $8,675 per quarter, for a total of $26,025. However, their request for payment
for the final quarter was not received until September 15, 1980. Inasmuch as funds for
the final quarter were not encumbered, the remainder of the $34,700 ($8,675) reverted to
the General Fund. In addition, the tourist consultants (San Diego Con/Vis Bureau) terminated
their contract prior to expending the full $25,300 and the balance of the purchase order
($4,097.70) also reverted to the General Fund. Thus, a total of $12,772.70 was returned
to the General Fund from the 1979-80 Community Promotions budget.
RECOMMENDATION:
That Council adopt resolution appropriating $5,597.96 to reimburse the Chamber of Commerce
Visitors Bureau Committee.
DISCUSSION:
The attached exhibit delineates the approved monthly expenditures of the Visitors Bureau.
Actual expenses incurred during the first three quarters of the fiscal year did not equal
amounts advanced by the City. Expenditures for the year total $31.622.96 and. to date, the
City has advanced $26,025. Adopting this resolution would fully reimburse the Chamber
for actual expenses incurred during the 1979-80 fiscal year.
FISCAL IMPACT:
Funds are available in the 1980-81 unappropriated contingency reserve of the General Fund,
and $5,597.96 should be transferred to Account #100-0130-5451.
101- \j ()
Form A-113 (Rev. 11/79)
~
Ctlula Vista, C81ifornia
Dated
t;...Jo ..go
EXHIBITS
Agreement____ Resolution_____ Ordinance____ Plat_____ Notification List
Other
ENVIRONMENTAL DOCUMENT: Attached
Submitted on
Office of
JENNIE M. FULASZ, CITY CLERK
City O~ ChuQa q)igta
CALIFORNIA
Date:
To:
Subject:
( ) Resolution No.
( ) Ordinance No.
You will find enclosed a certified copy of the City Council
document approved at the meeting of
~=V :r.
JENNIE M. FULASZ, CMC
City Clerk
Enclosures
STAR NEWS: Pie.Me. pubwh :thA-6 doc.ume.n:t on
and ~e.nd U6 a c.opy 6o~ o~ O~nanc.e. BOOQ.
RECORVER: Pie.Me. ~e.c.o~d ~a.A..d doc.ume.n:t and ~e.:t~n -Lt :to U6 at yo~
e.~~:t c.onve.n.ie.nc.e..
A~ 0 e.nc.io~ e.d -U, the. ORI GI NAL c.o py 06 the. ag~e.e.me.n:t. P ie.M e. have. U
e.xe.c.u:te.d and ~e.:tUM :to :th-U. 06 6-{.c.e..
/02- 5rO
276 Fourth Avenue, Chu1a Vista, CA 92010 (714)575-5041
CC-685 (Rev. 10/79)