HomeMy WebLinkAboutAgenda Statement 1980/07/24 Item 2
COUNCIL CONFERENCE
AGENDA STATEMENT
I tern . 02./
Meeting Date 7-24-80
Reso1 ution l()dtJ1 Dec1ar ing Mazon Landscaping Co. in breach ot
ITEM TITLE: contract proposal and directing staff to readvertise for bids
for the maintenance of Town Centre No.1 Street Lighting and
Landscaping Maintenance District No. 1980-81
SUBMITTED BY: City Eng ineer yt/ (4/5ths Vote: Yes_ No-,,-I
On June 17, 1980, the Council held a public hearing and created the
Street Lighting and Landscaping District for Town Centre No.1 for the
purpose of providing funds to maintain the landscaping recently
completed by a City contract. At that meeting, Council also awarded a
contract for the maintenance to Mazon Landscaping Co. for the Fiscal
Year 1980-81. We have just been informed that Mazon Landscaping Co.
does not intend to sign the contract and therefore is in breach of his
contract proposal. It is therefore my
RECOMMENDATION: That Council approve the resolution declaring a breach
of contract proposal, direct that Mazon's bid bond in the amount of
$954.00 be deposited in the Town Centre District (Fund 575) and direct
staff to readvertise for bids.
BOARD/COMMISSION RECOMMENDATION: Not applicable.
DISCUSSION:
On June 30, 1980, the contract executed by the City was sent to Mazon
Landscaping Co. for execution. At that time, they were informed that
they had 10 days to execute the contract. After several attempts by
telephone to reach the principals of the company, we were finally told
that we would be receiving a letter informing us that they would not be
able to sign the contract due to a serious error they had made in
calculating the price that they bid. On July 21, we received their
letter (attached) indicating they would not sign the contract.
Mazon Landscaping Co. is currently maintaining the landscaping based
upon a previous contract. The current contract expired on July 18,
1980. At this point, the City has two choices.
1. Reject all bids and readvertise.
2. Award the bid to the next lowest bidder.
DISCUSSION OF ALTERNATIVES:
Mazon Landscaping Co. has retracted his agreement to continue the
maintenance, in fact he terminated employment of the person maintaining
the area previously. To continue the maintenance effort we have
contracted on a part time, temporary basis, the individual that
previously maintained the landscaping.
Form A-113C (11/79)
/67,01
Continued
EXHIBITS
Agreement Resolution x Ordinance Plat Notification List
Letter from - --
Other Mazon ENVIRONMENTAL DOCUMENT: Attached Submitted on
,
..
Page 2, Item
Meeting of 7-24-80
Based upon a conversation we had with the contractor that has 8 of our
other open space districts, we recommend that the Council readvertise
for bids.
We propose to modify the bid so that painting of the benches will be an
alternate or add on item. Also, we will have a pre-bid meeting with the
prospective bidders to go over in detail what is and isn't expected of
them. We believe the above modifications will result in lower bid
prices. .
The Council has established the district and made the assessments based
on the original contract amount. Therefore, were the contract to be
awarded to the second lowest bidder (Calscape) at $13,600, the
contingency fund would be severely impacted. Funds that were originally
set aside to pay the City back for previous maintenance expenses would
not be there and thus pay back to the City would be postponed to later
ye a r s .
Mazon Landscaping Co. deposited with the City $954.00 to guarantee their
bid proposal. Since they have not executed the contract, that bid
guarantee will be forfeited and it is my recommendation that the Council
direct that these funds be deposited in the Town Centre Landscaping
fund. This would, in effect, increase the revenues to the district by
$954.00.
FISCAL IMPACT:
low bidder.
Increase contract cost of $4,082 if awarded to second
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Office of
JENNIE M. FULASZ, CITY CLERK
City O~ ChuQa q)igta
CALIFORNIA
Date:
To:
Subject:
( ) Resolution No.
( ) Ordinance No.
You will find enclosed a certified copy of the City Council
document approved at the meeting of
'%1-za/ ~.
JENNIE M. FULASZ, CMC
City Clerk
Enclosures
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276 Fourth Avenue, Chu1a Vista, CA 92010 (714)575-5041
CC-685(Rev.lO/79)