HomeMy WebLinkAboutAgenda Statement 1980/05/07 Item 14
COUNCIL AGENDA STATEMENT
. '
Item 14'
Meeting Date
5-~80
I
ITEM TITLE:
Resolution /~()~t: Accepting
automatic
bids and awarding contract for
film inspection machine
'SUBMITTEP BY: Purchasing Agent i:t-.
Bids were received and opened at 3:00 P.M. on February 29, 1980 in the office of the
Purchasing Agent for the purchase of an automatic film inspection machine for the
Audio Visual section of the Library.
(4/5ths Vote: Yes
No~)
RECOMMENDATION: That Council:
Accept bid and award contract to Paulmar, Inc. for the MS70 with MSD circuit
maintenance system and Acco Scan optical defect detector.
BOARD/COMMISSION RECOMMENDATION: Not applicable
DISCUSSION:
Bids were received from the following vendors:
BIDDER
MODEL
Paulmar, Inc.
Northbrook, IL
Paulmar Century
AMOUNT
$4,140
ALTERNATE MODELS
Paul mar MS70 with
optical defect detector
4,650
Paulmar MS70 with
circuit maintenance system
with optical defect detector
4,950
1
Research Technology Inc.
L incol nwood, IL
RTI Pul sar IC
5,075
ALTERNATE MODELS
RTI Omega
4,610
5,385
RTI Pulsar IC with
automatic threading
liquid cleaner/conditioner
Retectron V with
automatic threading
liquid cleaner/conditioner
6,960
(continued to page 2)
Form A-113 (Rev. 11/79)
....-
/ 00<& b
EXHIBITS
Agreement_____ Resolution~ Ordinance_____ Plat_____ Notification List
Other
ENVIRONMENTAL DOCUMENT: Attached
Submitted on
Automatic film inspection machine
Item
Meeting Date
Page
.14
5-~80
2 I
Performance specifications were prepared to insure that the two major manufacturers
of this type of equipment would bid their products. Each manufacturer has specific
features that they believe are best in the industry.
Upon receipt of the bids, the City Librarian and Purchasing Agent reviewed the bids.
After extensive research comparing all models, features and service capabilities,
it was determined that the Paul mar MS70 with circuit maintenance system with optical
defect detector would perform the City's film cleaning requirements.
FINANCIAL IMPACT:
The current budget provides $7,300 in account 100-1640-556B for the purchase.
Funds required are $5,247.00.
JVE: iro
BID No. 14-1979-80
by t"8 :'"'' Cr-' I 1"1 of
Chula Vjs~~, CJ;;lvrnia
Dated
5-7-Yti
,/
J DO ~ S
-
Form No. F-229
12/73
CERTIFICATE OF CITY/DIRECTOR OF FINANCE
Certification of Unappropriated Balance
I HEREBY CERTIFY that the money required for the
appropriation of funds for the purpose set forth in the attached
resolution is available in the Treasury, or is anticipated to
come into the Treasury, and is otherwise unappropriated.
Amount $
Fund
Purpose
Bidder
Director of Finance
The city of Chula Vista
Date
By
Certification of Unencumbered Balance
I HEREBY CERTIFY that the indebtedness and obligation
to be incurred by the contract or agreement authorized by the
attached resolution can be incurred without the violation of any
of the provisions of the Charter of the City of Chu1a Vista, or
the Constitution or the laws of the State of California, that
sufficient monies have been appropriated for the purpose of said
contract, that sufficient monies to meet the obligations of the
contract are actually in the Treasury, or are anticipated to come
into the Treasury to the credit of the appropriation from which
the same are to be drawn, and that said monies now actually in
the Treasury, together with the monies anticipated to come into
the Treasury, to the credit of said appropriation are otherwise
unencumbered.
Amount Not to Exceed $5,247.00
.4~~7d~_
Director of Finance
The City of Chu1a Vista
--...>
100 1640 5568
Date
5/5/80
By
Fund General
Dept./Activity
Library
Purpose Purchase of Automatic Film Inspection Machine
Bidder Paulmar, Inc.
Certificate No. 70
/t!Jo'?~