HomeMy WebLinkAboutAgenda Statement 1980/04/29 Item 14
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COUNCIL AGENDA STATEMENT
Item :14
Meeting Date 4/29/80
ITEM TITLE: Resolution IPP1~Awarding Contract to M. H. Creek for architectural
services for renovation of the Glenn Restaurant and
appropriating funds therefor
SUBMITTED BY: Assistant City Manager fJj (4/5ths Vote: Yes~ No_)
At a Council Conference on February 23, 1980,' the City Council approved in concept a
revised floor plan for the interior of the Glenn Restaurant with some modifications,
authorized staff to receive proposals for architectural services at City expense, and
authorized preparation of a final lease agreement with the current operator. On
March 7, 1980, Requests for Proposals 'for .architectural services were distributed to
interested architects within the San Diego area. Nine proposals were received and an
Architect Selection Screening Committee of three persons was established to review the
proposals. Four of the nine firms were invited to make oral presentations regarding
their experience and capability to the Selection Committee composed of E. R. Asmus,
Assistant City Manager, E. J. Grady, Director of Building & Housing, and Emerson Hall,
Director of Parks & Recreation. The firm of M. H. Creek & Associates was deemed most
qualified to perform the architectural services required for the renovation and it is
therefore my
RECOMMENDATION: That Council adopt resolution.
BOARD/COMMISSION RECOMMENDATION: N.A.
DISCUSSION
It has been determined that it is preferable to divide the required architectural
services into two separate contracts and four phases: schematic design, design develop-
ment, construction documents and construction services. The latter three phases, and
not a part of this contract, will not be awarded until the City Council has reviewed
and approved the final basic design concept for the interior and exterior alterations
deemed most appropriate.
The schematic design phase requires the architect to:
1. Prepare three alternative exterior renovation proposals and necessary site plan
studies to accommodate each proposal. The purpose of this process is to offer
the City Council choices in terms of extent and, consequently, cost for improving
the outside appearance of the structure.
2. Restudy for possible modifications, if deemed necessary, of" the conceptual
interior layout previously approved by the City Council.
3. Prepare an estimated cost of renovation dependent upon the plan finally
selected by the City Council.
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The fee for the schematic design phase will involve a maximum of four weeks to complete,
at a cost not .to exceed $3,500. The final cost will be based on the actual time spent
by the architect but in no event in excess of the above figure. An initial payment of
$1,000 will be made upon execution of the contract and final payment for services under
this phase made after final Council acceptance and approval.
Form A-113 (Rev. 11/79)
/(071)'
EXHIBITS
Agreement_____ Resolution~ Ordinance_____ Plat_____ Notification List
Other
ENVIRONMENTAL DOCUMENT: Attached
Submitted on
Item 14
Page 2
Meeting Date 4/29/80
FISCAL IMPACT
No funds have been appropriated to pay for either architectural or renovation costs of
this project. A special appropriation as a loan from the General Fund to the Golf
Course Fund in the amount of $3,500 will be required as a part of contract approval.
An undetermined additional amount will be required to pay for architectural services
required to complete Phases '2, 3 and 4. An estimated $150-200,000 for renovation
will be necessary if it is determined not to require the operator to provide renovation
financing. The draft revised lease agreement with the operator allows the City Council
to determine at a later date how these costs will be financed.
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by the Ci':y-C;:~i\ of
Cl1ula Vie,ta, CJiifornia
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Form No. F-229
12/73
CERTIFICATE OF CITY/DIRECTOR OF FINANCE
Certification of Unappropriated Balance
I HEREBY CERTIFY that the money required for the
appropriation of funds for the purpose set forth in the attached
resolution is available in the Treasury, or is anticipated to
come into the Treasury, and is otherwise unappropriate~.
Amount $ 3,500.00 Fund General
Purpose Renovation of the Glenn Restaurant
Bidder M.H. Creek
..~~~ Co ---
15 2150 5201 Director of Finance
The City of Chula Vista
Date 5/2/80 By
Certification of Unencumbered Balance
I HEREBY CERTIFY that the indebtedness and obligation
to be incurred by the contract or agreement authorized by the
attached resolution can be incurred without the violation of any
of the provisions of the Charter of the City of Chula Vista, or
the Constitution or the laws of the State of California, that
sufficient monies have been appropriated for the purpose of said
contract, that sufficient monies to meet the obligations of the
contract are actually in the Treasury, or are anticipated to come
into the Treasury to the credit of the appropriation from which
the same are to be drawn, and that said monies now actually in
the Treasury, together with the monies anticipated to come into
the Treasury, to the credit of said appropriation are otherwise
unencumbered.
Amount Not to Exceed $
Director of Finance
The City of Chula Vista
Date
By
Fund
Dept./Activity
Purpose
Bidder
Certificate No. 69
/:-/007S
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