HomeMy WebLinkAboutAgenda Statement 1980/06/24 Item 05
I'
J
~.
, !
ITEM TITLE:
SUBMITTED BY:
COUNCIL AGENDA STATEMENT
Item
5
6/24/80
Meeting Date
Public Hearing (continued) - Consideration of budget for fiscal year 1980-81
including the proposed use of $331,000 of General Revenue Sharing entitlements
Assistant City Manager (::/i)
(4/5ths Vote: Yes No X )
- -
On June 17, 1980 the City Council continued the public hearing' on the..
proposed 1980-81 budget to this date. The budget document still only reflects those modi-
fications made by the City Council during budget review sessions and specific action on
various items should be taken at this meeting prior to closing of the public hearing. The '
City Council directed that certain items be included in the 1980-81 budget at its meeting
of 6/17/80 and those, as well as other items, are outlined below and should be finally acted
on at this time.
Inasmuch as no Memorandums of Understanding have been executed with any of the four bar-
gaining units, it appears the City Council will be required to adopt the budget without
providing funds that will be required to implement the various agreements. Action to
amend the budget by supplemental appropriation some time after July 1 will be necessary.
It is therefore my
,
RECO~1t~ENDATION: That Council conduct the pub 1 i c heari ng, recei ve appropri ate testimony,. "J
approve as.recommended or modified by the City Council Items 1 through 8 below, and direct
staff"to prepare the necessary adopting resolution for final action.at the 6/26/80 Council
" Conference'.
BOARD/CO~1MISSION RECOMr~ENDATION: N.A.
DISCUSSION:
As indicated earlier, the budget does not and will not include funds to meet increased
employee service costs and later action will be required in this regard after the various
employee bargaining units and the City Council have ratified Memorandums of Understanding.
Action appropriating additional sums of money after final adoption of the budget will
require a 4/5ths vote of the City Council but there appears to be no viable means by :
which to avoid the situation unless a somewhat uncertain lump sum is provided in the adopted
budget with authorization given to the City Manager to spread those funds among the various,
activities in accordance with approved Memorandums of Understanding. Since it is still
uncertain as to what action the Council may wish to take in regard to the Arthur Young
study and, at this writing, we are not at all certain that we have agreements with the
Police and Fire units, I believe a later supplemental appropriation should be our course
of action.
Notwithstanding the above comments, the following specific changes and/or modifications
should be made to the document as it now stands:
/01 ~7
Form A-1l3
1.
Activity 700 (Insurance) - This activity figure should be reduced to $248,810
and Object Account 5233 (Public Liability & Property Damage) to $164,610.
The $56,390" reducti on is recommended due to the reduced cost of 1 i abi 1 i ty
insurance coverage.
2".
Activity 1660 (Library-Circulation) - The total activity should be reduced
to $170,760 and Object Account 5568 (Other Equipment) should be reduced from
$10,650 to -0-. This reduction reflects Council's approval at their June 10,
1980 meeting authorizing the purchase of certain computer equipment from
State Library Act carryover funds.
continued
(Rev. 11 /79)
>>"
EXHIBITS
Agreement____ Resolution____ Ordinance____ Plat____ Notification List
,
ENVIRONMENTAL DOCUMENT: Attached
Other
Submitted on
"
c
,
, ,Ui'^,~ ' U
"L,
co
c
, ,
",
c'
-'.'
Item No. 5
Meeting of 6/24/80
Supplemental Page 2
3. Activity 5500 (Open Space Districts). - Decrease total activity fi,gure from
$148,980 to $148,240, a decrease of $740. This figure reflects actual
contract awards and other costs associated with all the Open Space Districts
anticipated for the Fiscal Year 1980-81. To accurately reflect the changes,
Object Accounts should be adjusted as follows: '
Account Number
551-5510-5298
552-5520-5298
553-5530-5298
554-5540-5298
555-5550-5298
556-5560-5298
557-5570-5298
559-5590-5251
559-5590-5298
559-5590-5351
559-5590-5362
Amount'lncrease/Decrease
Contractual Services
Contractual Services
Contractual Services
Cont ractua 1 Servi ces
Contractual Services
Contractual Services
Contractual Services
Util iti es
Contractua 1 Servi ces
Landscape Supplies
~1aterials
-8,300
170
-5,230
-9,650
-1,320
180
280
+12,000
+10,390
+ 1,000
+ 1,000
4. The City Manager's Preliminary Budget included Gas Tax Project GT-122, which
provi,ded ,$50,000 to cover the cos't of engineering to reconstruct "L" Street
and install a sianal at rqel rose and "L". The Council's most recent. action
June'17, 1980 wa~ to substitute the cost of engineering and installation of
a traffi.c si,9nal at "L" Street and ~'onserate. . The Traffic Engineer hilS
estimated these costs at $55,000; $ 5,000 for engineerin(j deslgn and 1>50,000
for construction of the signals. In accordance with this action, the C.I.P.
budget should be modified to provide for engineering and construction costs
for a signal at "L" Street and ~lonserate.
5. The preliminary budget includes the sum of $15,000 toward the funding of the
visitor information centers. The City Council at its June 17, 1980 Council
Conference allocated the sum of $17,500 for the purpose of meeting the
operating expenses of the 1-5 center. In view of this action; Activity 0130
(Community Promotions) should be increased from ~75,220 to $77,720 and
Object Account Number 5451 (Contributions - Other Ag~ncies)
should be increased by $2,500 to $75,370. I
6. Activity 1538 (Senior Information & Referral Center) should be increased from
$36,220 to $37,990, and Object Account 5271 (Rentals & Leases) should be
increased from -0- to $1 ,77~ to reflect an additional six months rent in the
leased facilities.
On June 17, 1980, the City Council formed a lighting and landscaping maintenance
district in the Town Centre, awarded a contract for the maintenance of the
district, and adopted a budget totaling $11,850. The total amount necessary is
$12,450, an increase of $600 representing street lighting energy costs
charoeable to the district. Object Account Number 5251 (Utilities) should be
$800: Object Account Number 5298 (Other Contractual Services) $10,500, Object
Account Number 5351 (Landscape Supplies) $1,050), and Object Account Number 5422
(Refunds) $100.
7.
.'0\.;'1
continued
"'-
,.
Item No'. 5
t1eeti ng of 6/24/80
Supplemental Page-:
,11
8. C. I.P. Project TS-03 (Traffic signal installation at "E" Street and vJoodlawn) -
This signal install~tion was tentatively approved in the Capital Improvement
Program but subsequent to that action was referred to the Safety'Commission for
report and recommendation. They met on June 11 and voted 4-1 (with Commissioner
Knight opposed) to recommend that the signal be installed at the Woodlawn
intersection rather than Jefferson.
FISCAL IMPACT: N.A.
~~74
~A~/FO
by the Ci': ',' (\y.lnciI of
CI1U/8 VistOl, Califol'nia
Dated t~P:/h
, .
{ols1
COUNCIL AGENDA STATEMENT
Item 9
ITEM TITLE:
Meeting Date 6-17-80
Public hearing - Consideration of budget for fiscal year 1980-81
including the proposed use of $331,000 of General
Revenue Sharing entitlements
Assistant City Manager CiD (4/5ths Vote: Yes___ No~)
SUBMITTED BY:
The City Council has held a series of budget sessions and has taken tentative action on
the Preliminary 1980-81 Budget. Those modifications indicated have been tabulated and,
as required under the City Charter, the revised Tentative Budget has been available for
public review and inspection. Sec. 1003 of the City Charter requires that the City
Council hold a public hearing on the proposed budget and adopt a budget on or before
June 30 of each fiscal year. In addition to Charter requirements, the Federal Revenue
Sharing Act requires that a simultaneous hearing be held on the expenditure of Federal
Revenue Sharing funds as well. The hearing, therefore, not only meets the requirements
of the City Charter, but also the Federal Revenue Sharing Act.
The budget document as it now stands reflects only those modifications made by the City
Council during the previously mentioned Council budget sessions. A number of matters
should be resolved prior to final adoption of the budget and it does not appear as
though some of those matters can be resolved prior to this meeting. It is, therefore,
my
RECOMMENDATION:
1. That Council open the public hearing; receive testimony as appropriate and act on
modifications that are appropriate and ready at this time.
2. Continue the public hearing to the regular meeting of June 24, 1980.
DISCUSSION
The Preliminary Budget does not include sufficient funds to meet increased employee
service costs and information on additional monies needed for this purpose will not be
available until final agreement has been reached with the four bargaining units. At
this writing, very tentative agreements have been. reached with all units except the
Police Officers Association. In addition to the need to adjust budget figures to
meet these costs, favorable action by the City Council on the Arthur Young study would
also require additional funds. It should also be noted that the tentative agreement
reached with the Chula Vista Employees Association is subject to approval of the .
recommendations on salaries and classifications as contained in the Arthur Young report.
The following specific changes can be made to the budget as it now stands:
1. Activity 700 - INSURANCE: reduce figure to $248,810 and alter Object Account
5233 to $164,610. The reducion in this activity by $56,390 is recommended due
to City Council recent action in accepting liability coverage at a cost well
under the original budget estimate.
~~
~ -).t{-fO
by the City Council of
Chula Vista, California
;01 V;7
Dated t ~/1- fa
Form A-113 (Rev. 11/79)
Item 9
Meeting Date 6-l7~80
Page 2
2. Activity 1660 - ,CIRCULATION - LIBRARY: Reduce total activity to $170,755 and
reduce Object Account 5568-0ther Equipment from $10,650 to $0.00. This reduction
reflects Council's approval at 'their June 10 meeting authorizing ,the purchase of:
2 terminal printers'
1 CRT wi th wand
2 CRT wands
1 IBM Correcting Selectric typewriter
from State Library Act carryover 'fund.
3. Activity 5500 - OPEN SPACE DISTRICTS: increase total figure from $148,980 to
$180,980, an increase of $32,000 to provide funds for the addition of one open
space district, i.e., District No.9, alter Object Account 5251 from $56,000 to
$68,000; alter Object Account 5298-0ther Contractual Services from $81,180 to
$99,180; alter Object Account 5351-Landscaping Supplies from $4,700 to $5;700 and
alter Object Account 5362-Materials to Maintain Building Structures and Grounds
from $7,100 to $8,100.
4. The City Manager's preliminary budget, when originally submitted, included Gas
Tax Project GT-122 which provided $50,000 to cover the cost of engineering required
to reconstruct L Street and install a signal at Melrose and L. The $50,000 was
included in the proposed 80-81 budget with actual reconstruction and signal in-
stallation contemplated in the 81-82 fiscal year CIP budget; During budget'de-
liberations, it was tentatively determined that engineering funds for this project
would be moved back for consideration in the 81-82 fiscal year, with the possi-
bility of construction taking place in 82-83.
At the regular meeting of the City Council on May 27, 1980, when a petition re-
questing traffic signals on L Street at Helix, Melrose and/or Monserate was con-
sidered, it was moved, seconded and carried that the matter of L Street recon-
struction and signal1ization at Melrose be reconsidered before the 80-81 fiscal year
budget is approved. Staff was requested to indicate if there is enough evidence to
begin engineering work in this fiscal year.
The City Council should determine whether engineering and/or engineering and re-
construction monies should be included in the 1980-81 fiscal year. A staff re-
port on this subject is included as a later item on this agenda. That report
reaffirms staff's original recommendation that engineering funds be provided in
the 80-81 budget for this project and the reconstruction of the street and signal
installation contemplated in the 81-82 fiscal year.
5. The City Council will have held a Council Conference to discuss the City's role in
continuin9 f.unding of the Visitor Information Centers prior to consideration of the
budget. The City Council's latest action on this matter was to include the sum of
$15,000 in the Preliminary Budget but has requested the City Manager to analyze
the Chamber proposal, ,the Copley study, the potential of a private operator, and
make a recommendation thereon. His analysis and recommendation will have been
considered prior to the public hearing on the budget and if a decision can be,
reached, this matter could be resolved. In as much as the recommendation is/to
continue the public hearing on the budget to June 24, final decision could be
deferred until that date.
! olcj1
ERA:ac
.____. ..,,1":
COUNCIL CONFERENCE
AGENDA STATEMENT
Item
ITEM TITLE:
Meeting Date 6/26/80
Resolutionll~j1- Approving Adoption of the Final Budget for tne Fiscal
year July 1, 1980 thru June 30, 1981
SUBMITTED BY: City Manager ~ (4/5ths Vote: Yes~ No___)
The City Council closed the hearing on the 1980-81 budget at their regular meeting of
June 24, 1980. Prior to closing the hearing, the Council directed modifications to the
budget as outlined in the agenda statement presented at that meeting. Those changes
and the others have been made as directed. It is therefore my
RECOMMENDATION: That Council adopt the resolution.
BOARD/COMMISSION RECOMMENDATION: N.A.
DISCUSSION:
The changes that have been incorporated include the sum of $55,000 in the Capital Improve-
ment Budget towards some solution to the problem on "L" Street at Melrose or at Monserate.
Funds included in the budget could be used for engineering costs and construction of
a signal at Monserate, or for engineering costs associated with the reconstruction of
"L" Street and construction of a signal at Melrose. Funds would have to be appropriated
if the Council decides to proceed at some later date with the actual reconstruction of
"L" Street and a signal at Melrose.
As directed by the City Council, funds have been included in the appropriating resolution
to meet estimated increased costs to implement the Arthur Young study and salaries
necessary as a result of ultimate ratification of the various Memorandums of Understanding
that are in process. The amount of money required and included in the budget is
$1,550,000.
The budget also includes an additional $2,000 to fund the operating costs of the 1-805
visitor center for one month. With this appropriation, the Chamber of Commerce contract
will include funds equal to $19,500 for the 1980-81 fiscal year.
FISCAL IMPACT:
The adjustments made by the City Council during all of its budget deliberations and
public hearing result in a projected June 30, 1981 General Fund balance of $1,329,345
as opposed to the Preliminary Budget projected total of $2,905,325. The decrease in the
projected General Fund balance primarily reflects the $1,550,000 appropriated for salary
adjustments, but also includes those other adjustments made during the course of budget
deliberations.
LFC:ERA:mab
~IOf
r "." .
Chula Vista, ~::!Ilcrnla
/0/s'7
Form A-113C (11/79)
Dated
6 -/~_- Rd
~, _,~ .d" .J'lI
CONTROL ACCOUNT
100-0105
100-0110
100-0130
100-0150
100-0160
100-0170
100-0211
100-0212
100-0213
100-0250
100-0255
100-0260
100-0420
100-0440
100-0620
100-0700
100-0730
100- 1011 thru 11 Of)
100-1211 thru 1250
100-1301 thru 1340
100-1401 thru 1431
100-1511 thru 1537
100- 1611 thru 1670
100-1732 thru 1761
DEPARTMENT
, .
City Council
Boards and Commissions
Community Promotions
City Attorney
City Clerk
Elections
Ci ty t1anagement
POlicy Analysis & Program Evaluation
Data Processing
Personne 1
Volunteer Services
Community Development
Finance
Purchasing
Planning
Insurance
Non-Departmental
Police
Fire
Building and Housing
Engineering
Parks and Recreation
Library
Public ,lorks
Total General Fund
215-2150
225-2250
230"2300
235-2350
236-2360
250-2501 thru 2504
300-3000 thru 3100
551-5510 thru 5570
575-5750
601)-6000
633-6331)
Golf Course Fund
Sewer Service Fund
Parking Meter Fund
Transit Service Fund
Elderly & Handicapped Transit Fund
Gas Tax Funds
Debt Service Funds
Ooen Space District Funds
Town Centre Landscaping District No.1
Capital Improvement Fund
Community Development Block Grant Fund
Total Other Funds
GRAND TOTAL ALL FUNDS
700-70\)0*
r~ntr~l Garaoe Fun~
*Note: Amount appropriated in other funds and shown here for display purposes only.
-f-IOIY-,7
EXHIBIT A
1980
APPROPI
87. ,!
29"
79,
127,
94,1
261 i
81,
162,
173,!
.1,
217,
249,
93,
423,
248,
1,633,
3,731,
1,914,
863,
1,345,
1,394,
915,
1,293,
15,433,
$ 319,
1,208,
71,
65,
233,
733,
181,
143,
12,
1,1)51,
1 .131 ,
$ 5,159,
$20,593,
732,
,~".~-.-,,~~'-=',""'. ._""""."--,,,, ----~,.._~
,
,
'T' ,
, ,
1.
'e' 1;':'\
,:
,"
I,
"rl.'l
rJf'1;-
':;:'.
r ;
"
,: - " < "
,
I-.OL , . " "t~ .!~ "
\'j" rl
"' r ~ ?
"'ir;r
''''f'
"f
,
:r'"
i},'
",' i ';-
'-'i",'l
~ : \''! ~
f
, -r- ,,' , "
'2&" ..' I'"'
.. " ;""!<"-
- , ~
; rt' i '~'.n ,
>'n ,
I
i ? -
;, ~ ,
.J 0:'",. t ~ \
:""/'n'
.:; ,~..(: '? f'J ~
~;f:' " n, "'
J frO';
Cj; -:
f!'" ,n r' f h,r~
't'[.'\'0,'
..-:'
'C""'r-
;( ;.:. ,..~......)..,f"
r,~. - .', "','
"'l-l"l',;'
'':.'JT,; !
J I; ,1,'1
.NJ ~1' .."~ I";;'~.
nl'l
h '
"
9'"
< ,
",qr:
f'<
"~r
1" -
'f~
,'~', .
~.... r >..
.... , i ~:' -:::''' , . .
~ r;,-
\',
-, ~ '
,-""
y',
'1',:
c'
'-<r
,.. ,...
, '.,
','
t~:
,.,f
~r"
..,.,: r-. :- - "! - "'I'. .~1" r. ;
~,,~,.'--\' P., rL:~r-'-"
-+r'~:";,~'f J ,. r '.':J~ \:; rftt .;.
?hfl~
Aj'JrtjC i iJ: oT
'r: C" J.' J"
"1''':/ -~"'''''r.:' r,....'l..l.nn'l
.r;r'
\ I rr ': t I in":! ~ .~
?
'f C. ',..,
~ ~,r r'~ I)
,.- '),. -. r~ - (
"
rr r r
r ~.
'"
\ '
,
I""\f
,
\.";"
~, -.
~,
I.. j .,1LI,
I
L
I':" j ~
,"; ,
, f.
f-
f'r:;-
...."
-,'
c,
.'.("'("'.....
, "
jf'