HomeMy WebLinkAboutAgenda Statement 1980/06/17 Item 13COUNCIL AGENDA STATEMENT
Item
``LL Meeting Date 6-17-80
ITEM TITLE: Resolution /Q~r~Accepting bids, awarding contracts, setting assessments
and adjusting budget for Open Space Districts No 1 through
7 and District 9.
SUBMITTED BY: Director of Parks and Recreation ~' (4/5ths Vote: Yes x No_)
Bids to provide landscape maintenance for Chula Vista's Open Space Districts have been
received and evaluated from landscape maintenance contractors.
RECOhM~4VDATION: That Council
1. Accept bids and award contract for maintenance for Open Space Districts No. 1,
2, 3, 5, 6, 7 and 9 to C. A. Redden and award contract for Open Space District
No. 4 to Environmental Care, Inc.
2. Direct City Engineer to spread the required amounts in accordance with the
respective Open Space District's assessment rolls.
3. Adjust Open Space maintenance budgets.
BOARD/COM114ISSION RF~C0,1M~]DATION: Not applicable.
DISCUSSION:
Sealed bids were received by the City Engineer on June 4, 1980 to provide landscape
maintenance for Open Space Districts No 1, 2, 3, 4, 5, 6, 7 and 9. Bids were received
from Cal Scape; Environmental Care, Inc.; Acme Pipeline and Engineering Co.; and
C. A. Redden in the following amounts:
DISTRICT ENVIRONh1E<VTAL
NO NAD~ ACME 'CARE, INC. CAL SCAPE C.A.REODEN
1 E1 Rancho del Rey $18,400 $15,599 $15,680 $10,592
2 Orange Avenue 5,200 5;200 4,932 1,840
3. Rancho Robinhood 19,500 17,667 17,100 14,392
4 Bonita Ridge 12,000 11,678 12,120 14,900
5 South Bay Villas 10,900 13,913 No Bid 6,930
6 Hilltop Vista 5,900 11,520 7,112 1,840
7 Zenith 4,900 2,866 4,056 1,420
9 E1 Rancho del Rey #5 14,200 39,000 No Bid 9,444
Total $91,000 $117,443 1,000 61,3;18
An option clause ivas included in the bid proposals for 4 additional one year periods.
The following percentage increase were submitted:
FIRM NAI~~ YEAR 2 YEAR 3 YEAR 4 YEAR 5
Acme-Pipe and Engineering 6% 12% 12% 12%
;Environmental Care 15% 120 12% 12%
Cal Scape 13% 18% 13% 18%
C.A.Redden 2% - 6% 8 0 1D°fo
~Ol ~f ~
Form A-113 (Rev. 11/79)
I
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Agreement Resolution Ordinance Plat Notification List
Cther ENVIRONMENTAL DOCUMENT: Attached Submitted on
Page 2, Item /~
Meeting Date 6-17-80
C.A.Redden is the apparent l.ow bidder for, Open Space Districts No. 1, 2, 3, 5, 6, 7
and 9 with a total bid of $46,4,~i8 for these districts. Environmental Care's bid of.
$11,678 is the apparent low bid for Open Space Ms::rict No. 4. The combined total
for all districts is $58,136:
It is anticipated that District No. 9 will be accepted from the developer sometime
after October 1, 1980. The District No. 9 bid is therefore for 9 months and will be
pro-rated for the period of actual maintenance by the contractor.
ASSESSMEN'T' S[IlIIMARY
'I17I'AL EXPENDITURE LESS CREDIT FOR TOTAL ASSESST.4IIVT FY 1980-81 FY 1979-80 INCREASE/
RERUIRID* PRIOR YEAR'S REC~IUIRID ASSESSMENTS ASSES"MMIIVTS DECREASE
BALANCE
1. 26,650 $10,000 $16,650 $ 24.34 $ 19.81 +$ 4.53
2. 6,320 1,000 5,320 21.37 13.65 + 7.72
3. 28,730** 2,500 26,230 206.54 228.20 - 21.66
4. 29,350 -0- 29,350 141.11 113.47 + 28.00***
5. 15,920 2,000 13,920 114.10 118.85 - 4.75
6. 10,820 -0- 10,820 66.79 47.53 + 19.26
7. 6,060 1,000 5,060 48.65 56.73 - 8.08
9. 24,390 -0- 24,390 63.52 -0- + 63.52
* Includes utilities, materials, supplies and 10% of contract cost for contingencies.
** Includes $2,500 for clean-up of natural open space at the option of District #3
Homeowners Association..
*** Additional area was added to Open Space #4 for FY 1980-81 hence increased assessment.
BUDGET ADJUS1114IIVTS
In order to make the FY 1980-81 budget reflect the actual expenditures for this budget
period, the following adjustments to the 1980-81 budget are proposed:
DISTRICT NO. ACCOUNT NUMBER
1 551-5510-5298
2 552-5520-5298
3 553-5530-5298
4 554-5540-5298
5 555-5550-5298
6 556-5560-5298
7 557-5570-5298
9* 559-5590-5251
559-5590-5298
559-5590-5351
559-5590-5362
Contractual Services
~~
~~ ~~
~~ ~~
~~ „
~~ ~~
,~ ~~
Utilities
Contractual Services
Landscape Supplies
Materials
AMOUNT INCREASE/DECREASE
- $ 8,300
170
- 5,230
- 9,650
- 1,320
- 180
- 230
+ 12,000
+ 10,390
+ 1,000
+ 1,000
* Funds for Open Space District No. 9 were not included in the FY 1980-81 budget request
because of uncertainty that the District would be accepted from developer.
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