HomeMy WebLinkAboutAgenda Statement 1980/06/10 Item 16
COUNCIL AGENDA STATEMENT
Item 16
SUBMITTED BY:
Meeting Date 6/10/80
Resolution 1t?/~st- Approving the claim for 2% Non-motorized Transportation
Development Act funds for fiscal year 1980-81
City Engineer rp (4/5ths Vote: Yes N02-)
At the budget hearings in May, Council made a motion to include $35,.0.0.0 in the LTF bicycle
program for Chula Vista. Staff was directed to use most of this money for actual capital
improvements rather than use it for a consultant to conduct an overall need study. The
public hearing approving the budget for next fiscal year is on June 17, however, the cpa
Board of Directors meet on June 16 for a final approval on this project. In order to take
final action they need a resolution from the City Council. Therefore, it is my
ITEM TITLE:
REcaMMENDATIaN: That Council approve the resolution authorizing the claim for $20,0.0.0
in the 2% Non-motorized Transportation Development Act funds for fiscal year 1980-81.
BOARD/COMMISSIaN RECaMMENDATIaN: Not applicable
DISCUSSIaN:
The process used in developing the regional bicycle improvement program involves two
recommending bodies and two decision-making bodies. The recommending bodies are the City
staff and the CPO Bicycle Facilities Committee (composed of staff members from area-wide
cities). The decision-making bodies are the City Council of Chula Vista and the cpa
Board of Directors.
Following will be a list of actions taken by the different bodies leading up to the action
recommended by Council on this evening's agenda:
1. City staff submitted a claim to the Comprehensive Planning .organization for $35,.0.0.0
for the purpose of conducting a master plan for bicycle facilities and improvements
within the City of Chula Vista.
2. On March 25, 1980, the City Council filed this resolution.
3. The City staff CIP Committee made a further recommendation to include the application
in next year's budget.
4. The Bicycle Facilities Committee, after discussing the concerns of the City Council
that $35,000 was too much to spend for a study such as this, recommended that the
City consider a substantially reduced project in the amount of $2.0,.00.0. They felt
that staffs from CalTrans and City could conduct a fairly complete study for this reduced:
amount.
5. The City Council, at the budget meetings, decided to approve the $35,0.0.0 project but
directed staff to return with the revised program which would use a substantial
portion of the $35,.000 for capital improvements rather than for a study.
The present status .i~ that there is a staff completed claim submitted. to CPO .in the am?unt I
of $35 0.0.0 for a master plan bike study. This is not accompanied.by a Council resolutlon
and therefore it is unofficial. The Bicycle Facilities Committee anticipating a resolution
fro~ the City Council ha? recommended.a study in the amount of $2.0,0.0.0. The remaining
Form A-113 (Rev. 11/79)
10) "jcJ
EXHIBITS
Agreement____ Resolution~ Ordinance Plat Notification List
Othe r
ENVIRONMENTAL DOCUMENT: Attached
Submitted on
Page 2, Item 16
Meeting Date 6/10/80
$15,000 would be put in a reserve fund so that either Chula Vista, when specific projects
are decided upon, or other agencies could file revised claims during the year for the
remaining $15,000.
As I understand the process, the Council at this point has three options.
'1. To not adopt any resolution. Therefore, the $35,000 would entirely revert to the rest
of the agencies in the region.
2. To claim the reduced amount as recommended by the Bicycle Facilities Committee for a
staff study and preparation of a program for bicycle capital improvements.
3. Claim the entire $35,000 for a study (previously rejected by Council and not recommended
by CPO Bicycle Committee).
The 2% Non-motorized Transportation Development Act funds are monies which will be coming
into the region indefinitely on an annual basis. Each project that is submitted by an
agency competes with other projects within the region for funding on an annual basis. It
was Engineering staff's intent originally to have the consultant prepare a list of projects
based upon an overall plan and prioritize that list so that the City, in future years,
could submit claims for capital improvement projects. Since there will be funds coming into
the region indefinitely, I believe it would be beneficial for the City to develop a program, :
at least four or five years in length, for the expenditure of these funds. The cost and I
the scope of the program would be reduced over that originally requested by staff. I believe i
a modified program could be completed by the use of City staff and a college student, acting
as a part-time intern, at an amount considerably less than $20,000.
The process for claiming and receiving the funds is rather specific and because of recent
actions by City Council, the Bicycle Facilities Committee and City staff, our options are
limited and should be discussed further. At this point in time the City can only request
funds for a study. That amount could be $35,000 maximum down to some amount less than
$20,000 if the Council so chose. Should the Council approve the claim for the $20,000
study, City staff would conduct the study and would process claims for reimbursements.
Therefore, if the study could be completed for less than $20,000 the City would only receive
the amount expended. The remaining funds would go into a reserve and could later be claimed
by any agency in San Diego County including the City of Chula Vista. The City at this time
cannot claim any monies for specific capital improvement projects because we do not have
adequate information to process such a claim. In fact, the purpose of the study is to
develop a bicycle capital improvement program in order to process this claim and future
claims.
The decision to make now is:
1. Shall the City participate in the bicycle funds being distributed to the region, and
2. in developing a program for the expenditure of these funds, shall staff time be
reimbursed by LTF monies or shall the City use General Fund monies to prepare this
program of expenditures.
If the Council decides to not adopt the resolution, we could still develop the pr09ram.
with City staff but we would not be able to recoup staff expenses. If the resolut10n 1S
approved and upon completion of the study by staff, we can submit a revised claim for the
reserve funds for capital projects.
IOl3Y
.
Page 3, Item 16
Meeting Date 6/10/80
My recommendation is that the City of Chula Vista be a participant in the 2% LTF funds
now and in the future; and develop a program for the expenditure of these funds by
using City staff and reimbursing the expense of the City staff from LTF funds.
FISCAL IMPACT: N/A
JPL:nr/KY-036
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3-1
b"' t';" City Council of
Chula Vista, California
Dated
t- 10' ~O
)6/3'/
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