HomeMy WebLinkAboutAgenda Statement 1980/06/03 Item 10
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COUNCIL AGENDA STATEMENT
Item 10
Meeting Date 6-3-80
ITEM TITLE: Resolution/t?/~/ Approving revised policy governing the use of City parks
and recreation facilities and the fee schedule for said facilities
SUBMITTED BY:
Director of Parks and Recreation z:.}f-
(4/5ths Vote: Yes
No .lL)
On May 16, 1972, by Resolution 6436, the City Council established a policy and set fees
for the use of parks and recreation facilities. Revisions to this policy are being pro-
posed in order to:
Clarify certain requirements;
make the policy more efficient to administer; and
change the fee schedule to reflect today's costs,
RECDMMENDATION: That Council approve resolution.
BOARD/CCtlMISSION RECCt~~ATION: The Parks and Recreation Commission recommends approval
of the revised policy governing use permits for parks and recreation facilities, with the
deletion of General Rule No.5, if it is legal to remove this rule. General Rule No. 5
relates to the use of park facilities for denominational or sectarian purposes.
DISCUSSION
Through eight years of use, it has been found that certain changes to the present policy
for use of parks and recreation facilities would make them easier to understill1d lli1d more
efficient to administer. Moreover, the fees which accomplli1Y the policy do not reflect
present day costs,
The proposed revised policy, fee schedule and the application fOl1ffi are included as ill1
exhibit. Deleted words lli1d phrases have been struck ,vith a single typewriter dash;
additions are in italics. July 1, 1980 is proposed as the effective date for the re-
vised policy and fees. The City Attorney recommends the retention of General Rule No.5.
FISCAL IMPACT
It is estimated that revenue will be increased by $2,000 per year.
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Dated
Form A-113 (Rev. 11/79)
I D /'2 J
EXHIBITS
Agreement Resolution Ordinance Plat Notification List
Proposed revised policy governing use permits--parks and recreation facilities
Other X ENVIRONMENTAL DOCUMENT: Attached Submitted on
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bHWbA VIStA PAR~S A~9 REbREAtI9N b9~~fSSI9ri
P9bIbIES AN9 REG8bAtI9NS GeVERNING YSE PER~ItS
,9R
PAR~S Ari9 REbREAtI9N FAbfbItIES
EXHIBIT
A
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POLICIES AND REGULATIONS GOVERNING USE PERNITS FOR
THE CITY OF CHULA VISTA PAR.KS AND RECREATION FACILITIES
POLICIES
1.
The facilities under the jurisdiction of the Parks and Recreation Department
are available for recreation activities under the following order of priority:
a. Department programs. '..
b. City youth organizations devoted to character building and other groups
of school age children under adult leadership.
c. City organized adult recreational grouos.
d. Other City adult groups/units, for social or special activities.
e. Specia~ recreationa~ and non-resident groups.
2.
Facilities are available to other
ment programs are not scheduled.
ment programmed activities.)
3. Facility assignments I'lill be made by the Parks and Recreation Department,
based on the size of the group and availability of buildings.
groups only when Parks
(The fee schedule does
and Recreation Depart-
not apply to depart-
4. An employee or a representative appointed by the Parks and Recreation Depart-
shall be present during all use of facilities.
CLASSIFICATIONS
1. Program Groups: Originated by the Parks and Recreation Department for
recreation purposes.
2. Correlated Groups: Chula Vista organizations determined by the Parks and
Recrea t ion GeSffitSS teA Directo!' to be corrmun i ty servi CE o;-i ented and re'l a ted
in purpose to recreation and the furtherance of community leisure pronrams.
3. Civic or So,,:ial G'roups: Chula Vista organizations which are democratic in
character and organized for civic or' social Durposes, with membership open
to the general public, or designated elements thereof.
4. Faffit~y G.SY8S: ,affitly ~AttS .e9~t.tA5 laPAe faetltties ~8P s~ee4al ~arn4ly
eveAts f.eee~t48As, s4ptReay ~apt4es, ete.}
Private Resident Grou.:?,g: Priva te Resic~ent r.rollps requi'[ling large feci 7.-ities
for special events (l'BCei?tionsJ birtf:c:ay pa1~t'iesJ etc.)
5. Special Grou~: Unions, employee associations, special recreational groups
requirins public facilities for fund raising to perpetuate special interests,
or non-resident groups (less than 50% Chula Vista residents).
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GENE'lAL RULES
t. Yse ~e~ffitt fe~ffis a~e avattaate at eaEA ~eE~eatteA faEtttty e~ftA~ geAe~at
flfeg~affi Ae~~s.
~. Application for use of facility must be made at least two (2) weeks in advance
1 of date of activity, and applications from special groups will not be accepted
earlier than 3g sixty (60) days preceding the activity. Maximum use of
facilities is limited to three (3) month periods.
2. Permits will not be issued to anyone under twenty-one (21) years of age.
3. Ae~~ests fef ~fleEtat e~~tflffieAt 'fl~attE asepess systems, sAa$ps, taa~e& gp
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sfleetat set~fls} m~st Be $ASt~eee eA tAe aflflt$eat$eA $A g~eep tg eetePm$Ae tAe
fee. AA aeettteAal eAap~e wttl Be maee fgp sfles$al e~H$flmeAt pe~Hestes aftep
tAe fee tS set.
Facilities close at 11:00 p.m. from Sunday through Thursday, and at 12:00
midnight on Friday and Saturday.
4. Pefffitts Wttt A9t Be tss~ee te aAyeAe HAeef ~+ yea~e ef a~e.
Facilities are not available for commercial use or personal gain.
5. FaEtttttes Eteee at tl~gg fl~m. ffem S~Aeay tA~8~~A tA~~seay, uRe at }~~gg
mteAt~At 8R F~teay aRe Sat~feay.
Use permits will not be granted for denominational or sectarian purposes.
Exception: Memorial Bowl may be used for special events, but not on a
continuous basis.
6. FaEtttttee afe R8t ayattaBle f8P E8mme~etal ~se 8~ flefseAat ~atR.
Rules governing activities conducted for minors are contained in Parks and
Recreation Commission Policy Statement #4 and City Ordinance #911. ~
7. Yse fle~ffitts Wttt Ret Be ~faRtee fef eeReffitRatteAat 8~ seEta~taR fl~ffl8ses.
EXEefltteA: Meffi8fta+ Bewt ffiay Be ~see fe~ sfleEtal eyeAts, B~t Ret eR a
E8RttRH8~S Basts.
Serving of refreshments containing alcohol is prohibited in buildings.
8. AHteS ~8ve~RtA~ aEttvtttes e8ReHetee f8f ffitA8fS a~e E8RtatAee tA Pa~ks aAe
ReE~eatt8R b8ffiffitSSt8R PettEY StatemeRt #4 aRe btty gfetAaAee #9}t.
Char'oes:
a. A fee will. be chal>ged for any activities requiring 7.eadersJrip
or custodial services.
b. A deaning deposit of $50.00 (fifty) may be requil'ed for certain
activities.
c. A fincncial report must be submitted to Director one we'ek after
activity )ws been held, in which an ad~ssion fee Was ch~rged.
10) ~I
9. Sel"....~ &f. l"€-~E5 Wlttd-i-A-~ a-1-€OO&l- i-5- fJ-FB-lti-lJ.i-te4 i-A- wi-14i-A-g-s-.
~e Parks and Recreation Administrative Office must be notified of cancel-
lation at least forty-eight (48) hot~s prior to scheduled time for activity.
Failure to do so will necessitate forfeiture of the fee.
10. Faetttttes al"e ts Be teFt tR ~Rttttel"ee aRe Sl"eel"tY eSRetttSR. gaffia~ee
e~~t~ffieRt ffi~St Be l"e~taeee Sl" ~ate FSl" tR F~tt.
The use of recreational facilities shan not be granted, permitted or suffered
to any individval, society, group, or organization which has as its objective
or as one of its objects, the overthrow, or advocacy of the overthrow of the
present form of gove~ment of the United States or the State of California by
force or violence or other un~ful means.
11. GRal"~es:
a. A ee~sstt SF ~g% SF tRe l"e~~estee Fee tS ts Be ffiase wReR ~el"ffitt
tS ~l"aRtes.
b. FtRat ~aYffieRt sf Fees ts Be ffiase WttRtR tRl"ee WSl"ktR~ says aftel"
aettvtty tS Rete.
c. FtRaRetat l"e~sl"t ts Be Fttee WttR FtRat ~aymeRt 8F Fees BY gl"S~~S
WRteR eRal"~e aSffitSStSR.
d. Fees Wtt+ Be eRal"gee FSl" aRY aettvtttes l"e~~tl"tRg +Gaeel"SRt~ sr
sel"Ytees.
Failure to comply with any of these rules or other public safety laws during
the use of a facility is grounds for revoking immediate and future permits,
by the Director of Parks and Recreation or his appointed representative.
12. tRe Pal"ks aRs Reel"eattSR aSffitRtstl"attve SFFtee ffi~St Be RsttFtes SF eaReet-
tatteR at teast 48 Re~l"S ~l"tel" te seReS~teS ttffie Fel" aettvtty. Fatt~l"e ts
es se wttt ReeeSSttate fSl"fett~l"e SF tAe ee~sstt.
Variations of policies and/or fees must have the approval of the Parks and
Recreation Director. Any request for use of facilities may be referred to
tt:e Parks and Rec1'eation Commission at the discl'etion of the Director.
!3. ~he ~se ef ~ee~eBeiens! fseilieies SHB!l nee be g~Bneed, pe~mieeed e~ stlffe~ed
~o 6"Y fttdi~id~el, 5eefe~y, ~retl~, O~ erbeni~eefon whien hes as i~5 objeeei~e
e~ e~ ene of itS dbjeets, tHe evertft~ew, e~ adveeeey of tRe e~ertft~ew of the
?re~ene form of ~o~erftrneftt of the Bnited Stete~ or the 5tftee of e8lf~orniB by
feree e~ vielenee e~ ether tlftlewftll meens.
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~4. Fe~~tl~e ~o eomp~y w~~h eHY of ~hese ~tl~es o~ e~he~ ptlb~~~ sefe~y ~ews dtl~~Hg
~he ~ of e fee~~~ey ~e g~otlHde fo~ ~evek~Hg ~mmedie~e-eHd ftletl~e ~e~iee.
b~ ~he Bi~ee~o~ of Pa~ke aad Ree~eaeioH o~ h~e e~~e~Heed ~e~~eoeaeaeive.
~5. "e~.~OHe of ~o~fefee aadfo~ feee mtloe have ehe e~~~ove~ ofehe Pa~k" "Hd
Reere~~on €ommi~sioft. Any reqne~~ fo~ tt8e of faei~itie8 may be refe~red eo
ehe:~~i~s~on ae ehe disere~ion ei ehe Bi~eeeer.
IMPORT.4I1T: -Pwase read the following Processing Instructions Carefully.
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PROCESSING INSTRUCTIONS
1. Read the above Policies and Regulations governing the APPLICATION AND
AGREE~~NT FOR USE OF FACILITIES.
2. If qualified in accordance with General Rules, fill out our Form R-lOOl
completely through section marked Statement ~ Applicant.
3. Submit all copies of the completed Form R-lOOl to Facility Requested.
4. Upon receipt of the completed Form R-lOOl, the Parks and Recreation
Department staff ~vill review and evaluate the circumstances relative to
applicant's request. Three copies of Form R-lOOl will be mailed to
applicant within 3 - 5 working days.
5. Fee Charged Procedure:
a. The required fee(s) are to be paid at the Finance Department Office,
276 Fourth Avenue, Chula Vista, CA. 92010, between 8:00 a.m. and
5:00 p.m., aonday through Friday. Full payment must be paid seven (7)
days prior to requested date.
b. After leaving the Finance Department, bring all forms and receipts
to Parks and Recreation Administrative Office, 276 Fourth Avenue,
between 8:00 a.m. and 5:00 p.m., Monday through Friday for final
distribution of forms and confirmation of dates and times.
c. No Charge Applicants must report to address noted above (5.b.),
seven (7) days prior to scheduled activity for final distribution
of forms and confirmation of dates and times.
6. Approved applicants may then report to the facility on the date(s) and
time(s) requested.
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CITY OF CHULA VISTA
PARKS AND RECREATION DEPARTMENT
FEE SCHEDULE
All hourly rates are charged on the basis of "per hour or any portion thereof."
GnlNASIU~1 (385 Park Way)
PARK WAY GYA:WASIUM
GROUP OLD RENTAL NEY RENTAL OLD LEADERSHIP NEri LEADERSHIP
2 -0- -0- $3.00 per hour CW'rent Part-
3 $20.00 per hour $25.00 per hour $3.00 per hour time Staff
4 & 5 $25.00 per hour $30.00 per hoW' $3.00 per hour Salary
Lm'IA VERDE CONFERENCE ROO~'
LOMA. VERDE CENTER AND PARK YAY NEIGHBORHOOD CENTER
SUALLER ,vIEETIiVG ROONS
2 -0- -0- $3.00 per hour "
3 $ 5.00 per hour $10.00 per hour $3.00 per hour "
4 $ 7.00 per hour $12.00 per hoW' $3.00 per hour "
5 $10.00 per hour $15.00 per hoW' $3.00 per hour "
2
3
4 & 5
-0-
$10.00 per hour
$15.00 per hour
RECREATION HALL (373 Park Way)
$3.00 per hour
$3.00 per hour
$3.00 per hour
AND
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LO~'^ VERDE AUDlTORIU~'
$3.00 per hour
$3.00 per hour
$3.00 per hour
2
3
4 & 5
-0-
$10.00 per hour
$25.00 per hour
COlfBINF;D INTO
Lm:4 VF:FiDE CENTER AiiDITOHIUM AND PARI{ riAl' NEIGiiBORHOOD CENTEH GY,"NATORIUM
-0- "
2
3 $15.00 per hCll1'1 "
4 & 5 $25.00 per hour "
I'o/ d,)
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FEE SCHEDULE (Cont'd.)
NORMAN HALL
GROUP OLD RENTAL NEW RENTAL OLDER LEADERSHIP NEri LEADERSHIP
2 -0- -0- $3.00 per hour CUX'rent Part-
3 $ 5.00 per hour $10.00 per hour $3.00 per hour time Staff
4 $ 7.00 per hour $12.00 per hmlI' $3.00 per hour Sdary
5 $10.00 per hour $15.00 per hour $3.00 per hour
- - CORNELL HALL
2 -0- -0- $3.00 per hour "
3 $ 5.00 per hour $10.00 per ho/II' $3.00 per hour "
4 $ 7.00 per hour $12.00 per hoUX' $3.00 per hour "
5 $25.00 per hour $25.00 per hoUX' $3.00 per hour "
ROHR t1ANOR
2 -0- -0- $3.00 per hour "
3 $ 5.00 per hour $10.00 per hOl1.:i' $3.00 per hour "
4 $ 7.00 per hour $12.00 per hour $3. DO per hour "
5 $10.00 p"er hour $15.00 per hoUr $3.00 per hour "
MEMORIAL BOWL
2 -0- -0- $3.00 per hour "
3 $' 5.00 per hour $10.00 per houI' $3.00 per hour "
4 $15.00 per hour $12.00 per hoUX' $3.00 per hour "
5 $15.00 per hour $15.00 per hou1" $3.00 per hour "
SUNRISE CENTER
2 -0- "
3 $10.00 per hoUX' "
4 $12.00 per hoUX' "
5 $15.00 pel' , "
nour
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RGHR -2-ftooN S4{,.-;00l
JlARK-WM 2-11001"5 -$tiB-: 007 5-til.ff
l:.G!-:,p,-VERN: -2-l1tltJf5 SW-.OO) -Ifl€-!{J€M
SOO:r..Wgn:RN 2-11001'5 Wi~ 00)
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.FEE SC.YEDULE (Cont'd.)
FACILITY
Rohr
Pa:Pk Way
Lorra Verde
Menzel Field (Pony Field)
General Roca (16" Field)
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POOLS
RENTAL
$20.00 per hour
$30.00 per hour
$32.50 per hO!a>
LIGHTED BALLFIELDS
$10.00 per hour
$ ? 50 per hOla>
1. An extra hour will be added to leadership costs when field is to
be prepared.
2. Tu;o hour minirrrwn for either field.
LOT P.ATES
1. 5 Tables
2. 10 Tables
3. 15 Tc.bles
4. 20 Tahles
SPECIFIC RATES
1. Metal Card Tables
2. PuhUc Add:r>ess System
3. Movie Projector/Screen
4. Record Plc.yer
5. Coffee Pots
EQUIPMEllT RENTAL P.ATES
50 Chairs
100 Chc.irs
150 C'ncirs
200 Chairs
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$ Sio (each) per day
5.00 (each) per day
5.00 (each) per day
3.00 (each) per day
1.00 (each) per day
LEADERSHIP
Current Part-
time Staff
Salrrry
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TOTAL
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$ 5.00
$10.00
$15.00
~ 20,00
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~l~l ur lJtiULA Vl~iA
F.O. 30:\ 10S7
575-5071
APPLICATION AND AGREEMENT FOR USE OF FACILITIES
THE
, HEOSE DULY QUALIFIED ,,"'m AUTHORIZED
(NA>lE OF ORGA,iIZA TIC'i)
REPRESENTATIVE IS
, TELEPHONE
(,JA!.{E )
ADD RES S
CITY
ZIP CODE
HEREBY APPLIES FOR PERNISSION TO USE
(FACILITY)
TYPE OF ACTIVITY
HILL AL'lY lillNISSION FEE(S). COLLECTION OR SOLICITATION OF FUNDS BE INVOLVED: YES ( ) NO ( )
IF YES, NET PROCEEDS IJILL BE USED FOR
..
NANE OF FACILITY /EQUIP>lENT DESIRED INDICATE DATE ."";0 HOURS OF USE
DATE HOURS
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_h ---.
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ACTIVITY CONTACT PERSON
TELEPHONE
ADDRESS, CITY & ZIP CODE
STATENENT OF APPLICANT
THE APPLICAL'lT IS AN AUTHORIZED OFFICER OF THE GROUP SUBHlTTING THIS APPLICATION. THE
APPLICANT HAS READ THE CITY OF CHULA VISTA USE OF FACILITY RESOLUTION (REVERSE SIDE)
AL'lD HEREBY ACCEPTS THE RESPONSIBILITY FOR ADHERENCE TO THE RESOLUTION BY THE GROUP.
SIGNATURE
OF APPL ICA-'lT
OFFICIAL
POSITION
DATE
****************************************************************************************1:k
DEPARTrlENT USE ONLY
Date Application Received
Received By
Reviewecl!lY__
Availability of Facility/Equipment Availability of Staff
Classific~tion or Group making request: Progr~m Group( ) Correlated Group( ) Civic or
Social Group( ) Private Residential Group( ) Special Group( )
(Please Specify)
CHARGES:
Personnel $
Facility Use $
Deposit Paid $
Equip/Suppl/Util. $
Receipt No.
per hour X
per hour X
Hours Total $
Hours Total $
To tal $
Total ,.
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-'TOTAL COST $
Title
Acct. H 0000
Acc t. II 0000
Acc t. ::: 0000
Acct. Ii 0000
Date
Approved ( ) Ois~pproved () By
CO,lNENTS:
Dat'2.
-..-,...-..
_ DISTRIBUTIOri: h~1ite........ .Administrative Office
Canary...... ..Fin~nce Office
Pink..........Applicant
Goldenrod.....Facility
R-lOOl (Rev. 1-80)
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