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Home My WebLink About2010/07/27 Item 6 ,',,";' CITY COUNCIL AGENDA STATEMENT ~\ft- CITY OF ~CHULA VISTA ITEM TITLE: SUBMITTED BY: REVIEWED BY: 7/27/10, Item~ RESOLUTION OF THE CITY COUNClL OF THE CITY OF CHULA VISTA ACCEPTING BIDS, AWARDING CONTRACT FOR THE "PAVEMENT REHABILITATION PROGRAlvl (PROP IB), PHASE I (STL357)" PROJECT TO FRANK AND SON PAVING, rNc. IN THE AMOUNT OF $1,387,350.20 AND AUTHORIZING THE DIRECTOR OF PUBLIC WORKS TO EXPENDiA V AILABLE FUNDS IN THE PROJECT DIRECTOR OF PUBLIC WORKS ASSISTANT DIRECTOR OF ENGINEERIN~ f...- ~ CITYMANAGE~ __ ASSISTANT CrrY~ANAGER S ) 4/STHS VOTE: YES D NO ~ SUMMARY On June 23, 2010, the Director of Public Works rcceived sealed bids for the "Pavement Rehabilitation Program (Prop IB), Phase I (STL357)" project. This project consists of thc removal and replacement of failed asphalt concrete pavement (dig-outs), application of Rubberized Emulsion Aggregate Slurry (REAS) seal coat, and Chip Seal with Modified Polymer Asphalt Surface Sealer (PASS) for various streets in the city. Work on this project also lI1cludes replacement of traffic signal loop detectors, traffic control, striping and marking, and other miscellaneous items of work necessary for the project. The proposed action would award the contract to Frank and Son Paving, Inc. El'NIRONMENTAL REVIEW The Environmental Review Coordinator has reviewed the proposed project for compliance with the California Environmental Quality Act (CEQA) and has determined that the project qualifies for a Class I(c) categorical exemption pursuant to Section 15301, Existing Facilities, of the State CEQA Guidelines. Thus, no further environmental review is necessary. RECOMMENDA nON Council adopt the resolution. 6-1 7/27/10, Item ro Page 2 of 4 BOARDS/COMMISSION RECOMMENDA nON Not applicable. DISCUSSION The Public Works Department has developed a program to rehabilitate and preserve deteriorating pavement throughout the city through the implementation of the Pavement Management System (PMS). This program is designed to extend the roadway life and serviceability through the removal and replacement of deteriorated sections of pavement (dig-outs) and the application of various types of surface treatments, including asphalt concrete overlays, chip seals, and rubberized slurry seals. The surface treatment application of Rubberized Emulsion Aggregate Slurry (REAS) seal coat and Chip Seal with Modified Polymer Asphalt Surface Sealer (PASS) are mostly the continuation of previous projects where dig-outs have been completed. This project will complete the overall maintenance strategies on the street segments shown in Attachment 1. On June 23, 2010, the Director of Public Works received nine (9) bids for the "Pavement Rehabilitation Program (Prop 1 B), Phase I (STL357)" project. The following bids were recei veLl: CONTRACTOR SUBMITT AL RESULTS TOTAL SUBMITTED 1 Frank and Son Paving, Inc. - All requirements met $1,387,350.20 Chula Vista, CA 2 TC Construction Co. - All requirements met $1,437,792.30 Santee, C A 3 PAL General Eng. Inc. - San All requirements met $1,447,769.55 Diego, C A 4 Windsor Fuel Co. - Missing Letter of Authorizing $1,472,242.40 Pittsburg, CA Capacity 5 International Surfacing Missing Disclosure Statement $1,486,550.20 System, Sacramento, CA 6 Pavement Coatings - Mira All requirements met $1,865,478.00 Lorna, CA 7 Intermountain Slurry Seal, All requirements met $1,876,355.90 Sacramento, CA 8 Daley Corp, San Diego, CA All requirements met $1,898,946.65 9 Copp Contracting lnc - All requirements met $1,996,721.25 Buena Park, CA 6-2 7/27/10, Item--'- Page 3 of 4 The low bid submitted by Fralik and Son Paving, Inc. is below the Engineer's estimate of $1,489,261.95 by $101,911.75 (or approximately 6.84% below the Engineer's estimate). The contractor has perfol1ned satisfactorily on previous City contracts and is currently under contract to perfoml another pavement rehabilitation project to start in August 2010. The Contractor's License No. 612545 is current and active. If approved, the proposed resolution would increase the Director of Public Works' cumulative change order authority specified in City Council Policy No. 574-01 and authorize the DIrector of Public Works to expend all available funds, as necessary and without further City Council action, in order to complete all work required in accordance with City standards and to account for increases or decreases in unit quantities. Disclosure Statement Attachment 2 is a copy of the Contractor's Disclosure Statement. Wal(e Statement The source of funding for this project is Prop 1 B fund. Contractors bidding this project are not required to pay prevailing wages to persons employed by them for the work under this project. Disadvantaged businesses were encouraged to bid in the Notice to Contractors for various trade publications. DECISION MAKER CONFLICT Staff has reviewed the decision contemplated by this action and has determined that the decision concerns for repaIrs, replacement, or maintenance of existing streets or similar facilities and, therefore, there is not a material financial effect of the decision on the property holdings of the City Council Members pursuant to California Code of Regulations sections 18704.2(b)(2) and 18705.2(b)(l). CURRENT YEAR FISCAL IMPACT The following is a summary of anticipated project costs: FUNDS REQUIRED FOR CONSTRUCTION A. Contract Amount $1,387,350.20 B. Contingencies (Approx. 10%) $138,64'1.80 C. Staff Time, Material Testing and other Costs $140.000.00 TOTAL FUNDS REQUIRED FOR CONSTRUCTION $1,666,000.00 There are suffiCIent Proposition IB funds in the STL357 project account to complete the work. 6-3 7/27/10, Item~ Page 4 of 4 ONGOING FISCAL [MPACT Upon completion of the project, the improvements will reqUIre only routine City street maintenance. A TT ACHMENTS I. List of streets included in project 2. Contractor's Disclosure Statement Prepared hy: Roberto Juan. Associate Engineer. Public Works Department Jose LUIS Gomez. Project A-lanager, Public Works Department J"\Engineer\AGENOA\CAS201O\07-n-1U\STL357 Phase [Al13_dnc 6-4 ATTACHMENT I PAVEMENT REHABILITATION PROGRAM (PROP1 B), PHASE I STL357 STREET LOCATION BEGIN END .",?"i}:?'F!Zti 1:c'!'.C9'lSTRU.CTIONT01START;lN:AUQUST:2010!'1c - m....",;P "'/",..:; , , CHIP SEAL ONLY BUENA VISTA WY 3 RANCHO DEL REY PW E H 3T BUENA VISTA 'NY CALLE SANTIAGO CAlIENTE LP EASTlJI.KE DR E H 3T LAKESHQRE DR EASTLAKE DR HillSIDE DR E H 3T FIFTH AV C 3T E 5T FIFTH AV E 5T G 5T FIFTH AV G 5T H 5T FIRST AV E 5T G 5T FIRST AV I 3T J 5T FIRST AV J 5T L 5T G 3T SECOND AV HILLTOP DR I 5T FOURTH AV THIRD AV I 5T THIRD AV SECOND AV J 5T SECOND AV HillTOP DR E PALOMAR 5T SANTA ALICIA AV SANTA FLORA RD E PALOMAR 5T SANTA FLORA RD LA MEDIA RD E PA,LOMAR 5T VISTA SQNRISA AV OLYMPIC PW RUTGERS AV E H 5T GOTHAM 5T TELEGRAPH CYN Ro MELROSE AV L 5T TERRA NOVA OR E H 5T BELLE VISTA OR TERRA NOVA DR BELLE VISTA DR BEACON PL TERRA NOVA OR PLAZA DEL CID N RANCHO DEL REY PW DIG-OUT & CHIP SEAL LAGOON OR MARINA PK'NY BAY BLVD 5T -- HERITAGE Ro MONARCHE E PALOMAR OR E PALOMAR 51 MONARCHE DR MONARCHE OR SLURRY SEAL (REAS) ONLY COUNTRY CLUB OR K 5T FIRST AV JEFFERSON AV SIERRA 'NY L 5T OTAY LAKES RD WUESTE Ro NORTH CITY LIMITS DIG-OUT & SLURRY SEAL (REAS) ",PCAZA:CALIJ\IIJt.R:,>jt';!;i':,,,4;:it^~}fTcALt:E;LA'QQiNTA2,; :\#Td:j,:;';';' ciS; CDS::::W;,A.~~.t;i_-'?:V;j):'l!;I;;4t )CALiiE'l!A-..buINTA~'-:,:<jt'>t'00i.'itl;PASEOYERAcRliz;',T:0%.i~g; >-Pi.Jl..zA";TOlUCA'i:<::!l~>,::!;;~i:ig:c( rCAftECAaUINTA ",' (PL6ZA-ttOLUc:A,Wifj:~R:;F:< ;;"f;; MOUNl1MIGUECRDL:;:'1,;~')i;; D:CORTEiGOt.:ETP'/'" '! PASEOVERACRLiz-'t~:-'j5-_\;>: ", E\CDS;:€;;,)':/;;:~~r'7;T;,i:S\-'~;4::i :i;CORTE'{I;FI,OVA:::': p'ASEOVERAcRUZi~'"S'';;J;i3-k; ;;;E'CDS:-A}JIF::'j",;_,-,/;t:,\{:;S:"Wf!! :'t CORTE VENTURA;;lZ:;;;~t:~:;<i: .fp,ASEQVERACRU:V{;Y~f0-:fii:<;:: -;E' CD,s'_~]f5':&"f~qY,~-::S'ibt;/~::_4fl::i P:ASE.o)[bs;:GATOS_~}\;'VK;:E;::t0 ;::RASEOVERACRUZ:X:fP'.~;~ :iCALLE:CAQU1NTAt:TfA\-!.t3~' ;;M.GUNT,MIGUEL'RD?/.:fci't,c/i/'t :JPASEOVERACRUZ"x,;~(f:/:~; ';PASEO:.l:.bS;GAIQS}k:t,::;:.;;:~,~ ;j-CORTE,VENTURAi;r1;'./;:Y;tc~: VP!iAZA' cAC.IMAR<:;:0!')!L~::;;'I; ;}N:C-DS;:i:{?::'I:::;':::X;I:'i1iE;ih.;<:"::j~ :;GALLE:[A';QUINTA?Ft1'0,:;~;';:;;F 1iptAZA:CAMBRIA;;~\~;;1'~,il"~t";' ':iGALI:.E:Lo,'_QIjINTAf;i'.:~:F:;,!;"2:ti:i ~j:Si cDs~n"ij;x::;~;:,+~,t:Fh;;A~}i;;:'k;; 'i pLAzA: EVAi:&'it:~0{~(;:!,/f(?~{V;w I;CALtEtA.'QU1NTA';iX:;\::;':-i:)}Z;'J '-:N.CDS~";!::7;,;': ;:<;j,:;,'i;ff"W{(':~" SP~'TOlUCAif'::ati'k\+~r; 1::N::CDS;;:;~J~',!;j'Ji:~0;l;;':,-";:;,::;;':;:,:~ ;';Cfi,lJ;EEA':QU1NtA ;'F,}il,;V;;:1j\M8 rpCAZA':ToL ucAF:~;:;;''::\~%,;i:Z~~\i {lCALLE,LA-aUINTA;1li;\K:; '}/'''; s;:cDs,:Et;<;~ir:F!~'n:i,::::::tt \;'f,:;t;;';;~ DIG-OUT ONLY FOURTH AV C 5T DAVIDSON 5T OLYMPIC PW 1--805 FREEWAY RAMP CONCORD 'NY OLYMPIC PW CONCORD 'NY BRANDyWINE AV E ORANGE AV MAX AVE MELROSE AVE 6-5 ATTACHMENT :<0 CITY OF CHULA VISTA DISCLOSURE STATEMENT Pursuant to Council Policy 101-01, prior to any action upon matters that will require discretionary action by the Council, Planning Commission and all other ofiicial bodies of the City, a statement of disclosure of certain ownership or financial interests, payments, or campaign contributions for a City of Chula Vista election must be filed. The following infonnation must be disclosed: I. List the names of all persons having a financial interest in the property that is the subject of the application or the contract, e.g., owner, applicant, contractor, subcontractor, material supplier. f j2.6N~fJ>}lI> S0N p:::.VINlO..icMG f\L\.CU. V j\t;Il\fEL "ftLJ;\\lS\~lO Vp.t;I{\ft 7 2. If any person* identified pursuantto (1) above is a corporation or partnership, list the names of all individuals with a $2000 investment in the business (corporation/partnership) entity. hua A V JIb IM-----z..:: FILI\N<;;"1 ~LO VI;f,~Vb2.- 3. If any person* identified pursuant to (1) above is a non-profit organization or trust, list the names of any person serving as director of the non-profit organization or as trustee or beneficiary or trustor of the trust. N /1.\ 4. Please identifY every person, including any agents, employees, consultants, or independent contractors you have assigned to represent you before the City in this matter. ..y+-t/'TV !\LiOA. V~'l{\Jt7~ f~~'6CO \lJt;s.Q, vs-z 5. Has any person* associated with this contract had any fin311cial dealings with an official** of the City ofCbu]a Vista as it relates to this contract within the past 12 months? Yes_ NoL. 30 }..,j:\DesignVdl Projcc:ts\STL\STL357 Phase T\Specific;:J,tions. Pan 2\STL357 Phase 1, Pavement Rehah Specs and Contract.doc 6-6 If Yes, briefly describe the nature of the financial interest the official" may have in this contract. 6. Have you made a contribution of more than $250 within the past twelve (12) months to a current member of the Chula Vista City Council? NoL Yes _ If yes, which Council member? 7. Have you provided more than $340 (or an item of equivalent value) to an official*' of the City of Chub Vista in the past twelve (12) months? (This includes being a source of income, money to retire a legal debt, gift, loan, etc.) Yes _ No ~ If Yes, which official"'* and what was the nature of item provided? / DateJV N t ~?:, ;2010 Print or type name of Contractor/Applicant * Person is defined as: any individual, firm, co-partnership, joint venture, association, social club, fraternal organization, corporation, estate, trust, receiver, syndicate, any other county, city, municipality, district, or other political subdivision, -or any other group or combination acting as a unit. *i; Official includes, but is not limited to: Mayor, Council member, Planning Commissioner, Member ofa board, commission, or committee of the City, employee, or staff members. 32 M:\DcsignWl ProjcclS\STL\STL357 Phase l\SpecifiC:llions ~ Part 2\STL357 Phase 1, P:lvemem Rehab Specs JDd ContracLdoc 6-7 RESOLunONNO.2010- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING BIDS, AWARDING CONTRACT FOR THE "PAVEMENT REHABlLlT A nON PROGRAM (PROP IB), PHASE I (STL357)" PROJECT TO FRANK AND SON PAVING, 1Ne. IN THE AMOUNT OF $1,387,350.20 AND AUTHORIZING THE DIRECTOR OF PUBLIC WORKS TO EXPEND ALL AVAILABLE FUNDS IN THE PROJECT WHEREAS, City statTprepared specifications for the "Pavement Rehabilitation Program (Prop IB), Phase I (STL357)" and advertised the project on May 28, 2010; and WHEREAS, on June 23, 2010, the Director of Public Works Engineering received nine (9) sealed bids for the project as follows: CONTRACTOR SUBMITTAL RESULTS TOTAL SUBMITTED I Frank & Son Paving, Inc. - All requirements met $1,387,350.20 Chula Vista, CA 2 TC Construction Co. - All requirements met $1,437,792.30 Santee, CA 3 PAL General Eng.lnc. - San All requirements met $1,447,769.55 Diego, CA 4 Windsor Fuel Co. - Missing Letter of Authorizing $1,472,242.40 Pittsburg, CA Capacity 5 International Surfacing Missing Disclosure Statement $1,486,550.20 System, Sacramento, CA 6 Pavement Coatings - Mira All requirements met $1,865,478.00 Lorna, CA 7 Intermountain Slurry Seal, All requirements met $1,876,355.90 Sacramento, CA 8 Daley Corp, San Diego, CA All requirements met $1,898,946.65 9 Copp Contracting Inc - All requirements met $1,996,721.25 Buena Park, CA WHEREAS, the bid submitted by Frank & Son Paving, Inc. is below the Engineer's estimate of$I,489,261.95 by $101,911.75 (6.84%) and; WHEREAS, the contractor has performed satisfactorily on previous City of Chula Vista contracts and is currently under contract to perform another pavement rehabilitation project to start in August 20 I O. 6-8 NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista does hereby accept bids and award contract for the "Pavement Rehabilitation Program (Prop 1 B), Phase I (STL357)" project to Frank & Son Paving, Inc. in the amount of $1,387,350.20; and, BE IT FURTHER RESOLVED that the City Council of the City of Chula Vista does hereby authorize the Director of Public Works to spend all available contingency funds, as necessary, in order to complete all work required in accordance with City standards and to account fOt inctcascs or decreases in unit quantities. Richard A. Hopkins Director of Public Works Presented by: 6-9