HomeMy WebLinkAboutAgenda Statement 1974/09/03 Item 05
AGENDA ITEM NO. [ 5 ]
CHULA VISTA CITY COUNCIL MEETING OF: September 3, 1974
ITEM TITLE: Resolution - Approving Amendment to Agreement with Architect
for Animal Shelter
INITIATED BY: Director of Public Works/City Engineer ~
BACKGROUND
William A. Smith, architect for the animal shelter, has requested an
increase in his fee to a fixed amount of $9500. A copy of his letter
is attached. The present fee is $6500 plus reimbursable expenses.
The Council authorized $7150.
The reason for the request is that the architect based his
fee for the project on preliminary information provided by the City, in-
cluding the balance of the budgeted funds. However, in developing the
plans, the criteria was set out by the Police Department providing for
future expansion. The estimated cost of the building provided with the
schematics was $175,640, or two and one-half times the amount of money
budgeted for the project.
The project was subsequently scaled down and new schematics prepared
with an estimate of $135,604, but this is still about twice the original
figure. The original figure of $6500 is approximately 4.8% of the
$135,604 estimate. The $9500 requested is 7% of this amount. This is
a reasonable fee when compared to the usual architectural fee of 8% to
12%.
It is my recommendation that this request be approved and the agreement
revised accordingly. There are sufficient funds ($72,000) in this C.I.P.
project to cover this increase. Additional funds may need to be included
in the appropriation at the time of award of contract to cover the total
estimated construction cost of $135,604 and the increased architectural
fee.
ATTACHED: Resolution [X] Ordinance [ ] Agreement lX] Plat [ ]
See EXHIBITS [X] No. 1,2,3
Financial Statement:
Funds to cover this requested increase are available in account
61-7001-P-1-71.
Commission-Board Recommendation:
N.A.
~artment Head Recommendation:
Approve amended agreement increasing architect's fee to $9500.
City Manager Recommendation:
Concur
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EXHIBIT
1
1314 flUG 13. AH 9: 45
\TIll ~},. Slnitll, al'4lcllitect~ a,ia
chitecwrn land p!cnning devclopir1(;:nt
H3S union street, san r1"ego, california 921()'I " phone (714) 239-4866
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10 Aug us t 1974
Mr. Lane Cole
Df'rector of Pub 1 i c Works
City of Chula Vista
276 Fourth Avenue
Chula Vista, Calif. 92010
Oea r Mr. Co 1 e:
I met with Mr. Go1dkamp and Capt. Clark on Friday
and we have already proceeded into Phase 2 without
delay, but there are several factors that require me
to request an adjustment to our Contract at this
time. First, there has been a six month delay in
approval of the Schematics and Cost Estimate which has
resulted in many additional hours of time in the
preparation and revision of drawings for approval.
This in effect added the responsibility of programming
to Phase 1 of the Project. Second, it has been a
year since we originally quoted our proposed fee to
the City for this Project. In the interim, as you
certainly know, we have had a spiraling inflation which
none of us could have forseen at this time last year
and as a result our overhead and fees quoted to
us by our consulting engineers have substantially
increased. And third, the scope of this project has
increased rather dramtically from the original
figure of $80,000. for construction we were
originally given at the time we established our
fee proposal. The Project as now approved by
your staff and City Council requires substantially
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It certainly was a relief to this office to finally
see the schematics for the Animal Shelter accepted
by your City Council last Tuesday evening. 11m sure
you and your staff must share similar feelings.
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page two
Mr. Lane Cole
10 Augus t 1974
greater professional and liability responsibilities
than we could have estimated from the original dis-
cription we based our fee upon.
Therefore, I am requesting that the City of Chula Vista
Increase the total sum for Professional Services to
an amount of $9,500. to cover the additional expenses
as itemized above. Please note that the total
fees amount to approximately 7% of the estimated
construction costs, which traditionally is a rather
low figure for a project of this scope and size.
Please donlt hesitate to call if you have any
questions or require further information about
th i s reques t.
Respectfully
Wm A. Smith, AlA
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