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Home My WebLink AboutAgenda Statement 1974/03/19 Item 10AGENDA ITEM N0. [ 10 ~ CHULA VISTA CITY COUNCIL MEETING OF: March 19, 1974 ITEM TITLE: Resolution - Approving Interim Budget and Appropriating Funds for Maintenance of Open Space District #1 INITIATED BY: Director of Parks and Recreation uQrxr,RnrrNn The Parks and Recreation Department is in the process of securing bids for maintenance of open space districts. As an interim measure, the Parks Division is providing for the maintenance of Open Space District #1. In order to reimburse this department for budgetary expenditures, an appropriation of $3,590 is requested. Provided as justification for this appropriation, an interim budget has been prepared. (See attachment.) A transfer of funds, by object account, to the operating budget of the Parks Division in the amount noted, is requested. Funds are available in the amount of $11,135.83 in the Open Space Maintenance District #1 fund. ATTACHED: Resolution [X] Ordinance [ ] Agreement [ ] Plat [ ] See EXHIBITS [X] No. 1_2 Financial Statement: Appropriation of $3,590 from Open Space Maintenance District #1 fund; transfer to Parks and Recreation Department fund - Parks Maintenance Division Commission-Board Recommendation: N.A. Department Head Recommendation: Approval of resolution City Manager Recommendation: Concur ~ 1' ,'ry f' 1 V 't`~ '` '~. C~,~, (~ ~.1 F'~ J / ~~ • ANNUAL BUDGET° GENERAL SUMMARY FUND Open DEPARTMENT DIVISION OR ACTIVITY ACTIVI~i'Y NUi~131R Space Plain- Open Space Maintenance Open Space Maintenance ter~ance Dist. #1 District #1 District #1 8350 1971 -72 1972 -73 1.973.-74 CLASSIFICATION Previous Current Department Planager Council Budget Budget Re nest Recomr~ended Approved Personal.Services -0- ~ -0- -0- Contractual Services -0- -0- 2,50 Commodities -0- -0- 1,090 Other Charges -0- -0- -0- Capital Outlay -0- -0- -0- TOTAL DOLLARS -0- -0- 3,590 I TOTAL POSITIONS - - - Dr;SCRIPTION OF FUiVCTIONS Tlie purpose of this budget request is to provide maintenance services for the City of Chula Vista, Open Space Maintenance District #1. The amounts requested are intended to cover a four month perm. from Piarch 1, 1974 through June 30, 1974. The Marcir 1st date is utilized in order to recoup ex- penditures made prior to the submittal of this budget. Funds allocated to this budget will be utilized to offset expenditures from the Parks and Recreation, Parks Division maintenance budget. At the present time this division is providing for the total maintenance of this district. It is anticipated that by July 1, 1974 all maintenance will be contracted to a private concern. Fvrrn A-140 Revised CITY OF CHULA VISTA, CALIFORNIA f""~I U -~•-_ -~ ANNUAL BUDGET •~_~-=~-~--~-rt- - EXPENDITURE EXPENSE ACCOUNT SUMMARY .`.D Open Space Main-DEPARTMENT Open Space Main- DIVISION OR ACTIVITY ~nance District #1 tenance District #1 0 en S ac Maintenance DpistripCt ~1 1972- 73 ~~ CCOUNT Current Department UMBER ACCOUNT TITLE Budget I Request 251 262 X69 298 :351 362 Contractual Services Utilities Services to Maintain-Buildings, Structures and Grounds Equipment raintenance - City Force: Other Contractual Services TOTAL: Commodities Landscape Supplies Materials to Maintain-Buildings, .Structures and Grounds TOTAL: GRAND TOTAL: ACTIVITY NUMBER 8350 19 73 - 7 4 Manager Council Recom~~nended Abnroved -0- -0- -0- -0- 680 70 50 1,700 -0- 2,500 -0- -0- 490 600 -0- 1,090 ~p~ 3,590 :~~_--.. ~ ,~-.~--:~~_...:~_z --~~ ~:-r.~ CITY OF CHULA VISTA, CALIFORNIA ,~_. ,,:-~~ ,__:.-. _ .: ,.-- _,:1 :m A-143 Rev. 7-71 ANNUAL BUDGET NON-FERSONAL EXPENSE - DETAILED EXPLANATION FUND Open DEPARTMENT DIVISION OR ACTIVITY ACTIVITY NUMBER pace Main- Open Space Maintena ce Open Space biair:ten- enance Dis District ~1 ance District ttl 8350 rict -~ CCOUNT NUMBER: 5251 ACCOUNT TITLE: Utilities Water and Electricity Service Charge Bi- No. of ~ Item Monthly Billing Periods Total ~ Water $220 3* $660 Electricity 5 3* 15 Total: $675 Commentary Cost estimates are based on past experience and anticipated costs for utility services. Total Request: $680 *Includes January and February billings. CITY OF CHULA VISTA, CALIFORNIA ~ ='~ ANNU:IL BiJDGET - NON-FERSONAL EXPENSE - DETAILED EXPLANATION FUND Open D._,'PAR~1'.iENT DIVISION OR ACTIVITY ACTIVITY NUMBER Space Main Open Space Main ten Open Space Maintenance tenance Di -ance District nl District ?~1 8350 trice #~l CCOUNT NUMBER: 5262 ACCOUNT TITLE: Services to Maintain - Bu~ings, Structures and Grounds Contractual Maintenance of Irrigation Systems Item Quantity Repair of time clocks for irrigation systems 2 Unit Cost Total $35 $70 Total: $70 Commentary This service is required to maintain time clocks which control the auto- mated irrigation system. Total Request: $70 CITY OF CHULA VISTA, ~:ALIrORivIA .~'~ :,, ANN'J11L BUDGET NON-PERSONAL EXPENSE - DETAILED EXPLANATION FUND Open DEPARTMENT DIVISION OR ACTIVITY ACTIVITY NUMBER pace Main- Open Space Mainten- Open Space Maintenance ~cenance Dis~a:.ce District nl District #1 8350 `rict #11 CCOUNT NUMBER: 5269 ACCOUNT TITLE: Equipment Maintenance - i y orces ~ Equipment Usage No. of Miles No. of Total Rate Total Item Per Day Days Miles 2-Door Pickup Truck 20 20 400 $ .12 $48 Total: $48 Commentary This cost estimate is based upon round trip costs to work site and necess- ary job site travel. The figure is computed at 20 per month for 4 months. To' CITY OF CHULA VISTA, CALIFORNIA /~.~ ANNUAL BUDGET NON-PERSONAL EXPENSE - DETAILED EXPLANATION FliND Open DEPARTMENT DIVISION OR ACTIVITY ACTIVITY NUI~'IBEI2 Space Main Open Space Mainten Open Space Maintenanc tenance Di.:-ance District #1 District #1 8350 trict #1 ~ CCOUNT NUMBER: 5298 ACCOUNT TITLE: Other Contractual Services Contractual Personal Services Costs Hrly. Position Rate Maintenance Gardener II $5.51* Maintenance Gardener I $5.10* Commentary Hrs. Per No. of Total Month Months 40 4 $882 40 4 816 Total: $1698 The amount requested i,s based on two Park Division personnel providing maintenance to this district at the rate of 40 hours per position per months. This request is based upon past experience to maintain banks and slopes in the area of concern. Total Request: $1700 *Includes fringe benefits for the positions noted. :.x,77 !l-I~4 CITY OF C~IULA VISTA, CALIFORNIA r ~~- ~. - .~.- ANNUAL BUDGET NON-PERSONAL EXPENSE - DETAILED EXPLANATION -~ FUtVD Pen DEPARTMEN'T' DIVISION OR ACTIVITY ACTIVITY NUMBER pace Main- Open Space Mainten- Open Space Maintenance IItenance Distance District #1 District ~l 8350 strict ;~ I~ICCOUNT NUMBER: 5351 ACCOUNT TITLE: Landscape Supplies Landscape Maintenance Materials Uni t I Item Quantity Cost Total Sulfate Ammonia 1.5 tons $51.00 $ 77 Phytar ~ 15 gals. 8.30 125 Dowpon 15 lbs. 7.75 116 Teflan 6 bags 25.00 150 Magnesium Chloride 3 bags 5.50 17 Total: $485 Commentary The amount requested is based on 4 month maintenance requirements for this type of landscaping. Total Request: $490 CITY OF CHULA VISTA, CALIFORNIA F.~,~.. 1-1 ~~ ~, ~-- r~:~~_ ANNU.'~L BUDGET NON-PERSONAL EXPENSE - DETAILED EXPLANATION FUND Open DEPARTMENT DIVISION OR ACTIVITY ACTIVITY NUMBER pace Main- Open Space Mainten- Open Space Maintenance ~.enance Dis-ance District #1 District #1 8350 rice #1 CCOUNT NUMBER: 5362 ACCOUNT TITLE: Materials to Maintain - Buil-dings , Str- uc~ures and Grounds Replacement Parts - Sprinkler System Item Sprinkler Head Miscellaneous Parts (elbows, reducers, risers, etc.) Unit Quantity Cost Total 20 $25 $500 _ - 100 Total: $600 Commentary The quantity requested is based on an estimate of vandalism and routine replacements. Total Request: $600 CITY OF CHULA VISTA, CALIFORNIA Fc~.r: A-144 . f ~~ Form No. CA 102 7-66 CERTIFICATE OF CI~i'Y FiNANC'_"~ OFFICER Certification of Unappropriated Balance I HEREBY CERTIFY that the money required for the appropriation of funds for the purpose set forth in the attached resolution is available in the Treasury, or is anticipated to come into the Treasury, and is otherwise unappropriated. ,` ~„', Amount $ .~ ,$ ``/c^ Fund <'~` z~ •.~ ~~`~, ~ ~J~ 7` / -T PUrpOSe / ' ~-~ , ~~ ~'c. -mss dsj {T'c z sue: ~c~<<--~z f~~_~~~ _f Bidder ~"l! ~ ~« ~'~'~~ _ Finance Of_ f icer. ~~--~c°~ - ~rrlL ~~~~°zt~~~ ~` The City of Chula Vista Date ,_3 ._ ! ~- ~7 ~ By Certification of Unencumbered Balance I HEREBY CERTIFY that the indebtedness and obli~- ation to be incurred. by the contract or agreement author- ized by the attached resolution can be incurred without the violation of. any of the provisions of the Charter of the City of Chula Vista, or the Constitution or the laws of the State of California, that sufficient monies have been appropriated for the purpose of_ said contract, that sufficient monies to meet the obligations of the contract are actually in the Treasury, or are anticipated to come into the Treasury to the credit of the appropriation from which the same are to be drawn, and that said monies now actually in the Treasury, together with the monies antic- ipated to come into the Treasury, to the credit of said appropriation are otherwise unencumbered. Amount Not to Exceed $ Finance Of_ f icer The City of Chula Vista Date Fund Purpose Bidder By Dept./Activity Certificate No. ~~ -- ---