HomeMy WebLinkAboutAgenda Statement 1974/01/08 Item 18
AGENDA ITEM NO. [ 18 ]
CHULA VISTA CITY COUNCIL MEETING OF: January 8, 1974
ITEM TITLE: Resolution - Accepting Bids and Awarding Contract for the
Construction of Sewer in the 700 Block of
Hilltop Drive
INITIATED BY: Director of Public Works/City Engineer t
BACKGROUND
On September 4, 1973, by Resolution 7000, the City Council approved an
agreement with the owners of property identified as 722 and 740 Hilltop
Drive to provide sewer service to said properties in accordance with the
conditions contained in the agreement.
On June 26, 1973, the City Council authorized the Director of Public
Works to proceed with the project and call for bids. The Director of
Public Works received formal bids at 11:00 A.M. on November 27, 1973 in
the Council Chambers for the construction of a sewer line in the 700 block
of Hilltop Drive. The bidders and their accompanying bid amounts are
listed below. The low bid of $4890 submitted by P&D Construction is 12%
below the engineer's estimate ($5,500).
P&D Construction, Escondido
Wilco General Engineering,
Chula Vista
Pacific Engineers, San Diego
Bid 10% Contingency
$4,890.00 $489.00
7,543.00
9,392~80
754.00
939.28
The lowest responsible bid plus 10% contingency amounts to $5379, which
is below the amount of $6,000 in the agreement executed by the property
owners.
The two property owners who executed the agreement have made cash deposits
with the City Finance Officer totaling 41% of the lowest responsible
bid plus 10% contingency in accordance with Section 5 of said agreement.
(continued on supplemental sheet)
ATTACHED: Resolution [~ Ordinance [ ] Agreement [ ] Plat [ ]
See EXHIBITS ~XJ No. 1
Financial Statement: Total cash deposits by property owners
Requested appropriation and authorized expenditure from
Sewer Income Fund, account 18-3330-5569
Total authorized expenditure
$2218
3161
$5379
Commission-Board Recommendation:
N.A.
Department Head Recommendation:
1. Award contract to P&D Construction in the amount of $4890.
2. Appropriate and authorize the expenditure of $3161 from Sewer Income
Fund, account 18-3330-5569.
City Manager Recommendation:
Concur
7?-7/Ji
AGENDA ITEM NO. 18
Supplemental Page No. 2
Sufficient funds for City participation are available in the Sewer
Income Fund. $3161 must be added to the funds deposited by the
property owners to cover the total anticipated cost of the project.
The 10% contingency is needed to cover the installation and re-
location of utilities and any extra costs incurred because items In
the bid proposal are approximate quantities.
Funds advanced by the City to cover the cost of constructing the sewer
will be reimbursed to the City as non-participating property owners
connect to the sewer system. Upon completion of the work, the
Director of Public Works will prepare an assessment diagram upon which
the total construction cost will be distributed against all properties
benefited by the construction. This is in accordance with Section 7
of the agreement.
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Form No. CA 102
7-66
CERTIFICATE OF CITY FINANCE OFFICER
Certification of Unappropriated Balance
I HEREBY CERTIFY that the money required for the
appropriation of funds for the purpose set forth in the
attached resolution is available in the Treasury, or is
anticipated to come into the Treasury, and is otherwise
unappropriated.
,:-c /
Amount $ .~ / f., / Fund : /.e~CJC'/[/ ~1("crhJ e.--
Purpose (;"'lh""/~ t"/.~<<)~,- - ;;'c t;{~IL-.d//lI1.pr
Bidder P,L- l) C~./0C (::t.<-./ r b~~t~~~
4- ~
It ~ 3 J ~7 cD -- S-,>? f rL I ./ ..-,-/ r,/ /7'-
.-/ tfJ"Z/Jf 4 -t.--,G ~~~
Finance Officer
The City of Chula Vista
I
Da te / - J;", 7 </ By
Certification of Unencumbered Balance
I HEREBY CERTIFY that the indebtedness and oblig-
ation to be incurred by the contract or agreement author-
ized by the attached resolution can be incurred without
the violation of any of the provisions of the Charter of
the City of Chula Vista, or the Constitution or the laws
of the State of California, that sufficient monies have
been appropriated for the purpose of said contract, that
sufficient monies to meet the obligations of the contract
are actually in the Treasury, or are anticipated to come
into the Treasury to the credit of the appropriation from
which the same are to be drawn, and that said monies now
actually in the Treasury, together with the monies antic-
ipated to come into the Treasury, to the credit of said
appropriation are otherwise unencumbered.
Amount Not to Exceed $
Finance Officer
The City of Chula Vista
By
Date
Dept./Activity
Fund
Purpose
Bidder
Certificate No.
'7 -1/<'X/
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