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Home My WebLink About1993-08-25 HAC MIN . . . MINUTES HOUSING ADVISORY COMMITTEE Wednesday August 25, 1993 3:30 p.m. Conference Room 1 Public Services Building 276 Fourth Avenue, C.V. CALL TO ORDER/ROLL CALL PRESENT: Casillas, King, Helton, de Jesus Chantengco ABSENT: Delgadillo, Dennison (excused absence) STAFF: Housing Coordinator Arroyo, Community Development Specialist Martinez, Administrative Office Assistant II Gonzalez GUESTS: Merritt Hodson EX-OFFICIO: Mitch Thompson (absent) 1. APPROVAL OF MINUTES MSC (Helton/King) (4-0-2 Delgadillo. Dennison absent) to approve July 28, 1993 minutes. Member King had a question regarding his abstaining on a motion in the July minutes. He restated his comment regarding the 31 Fourth Avenue Short-Term Housing Project issue and the July's minutes were amended. MSC (King/Casillas) (4-0-2 Delgadillo, Dennison absent) to approve de Jesus Chantengco excused absence in July's meeting. 2. INTRODUCTIONS Juan Arroyo introduced Alicia Gonzalez, who will be taking minutes for the committee. 3. BOARDS, COMMISSIONS, COMMITTEES ABSENCES - REPORT Juan Arroyo mentioned that the City Clerk has brought the issue of attendance/absences to Housing Advisory Committee's attention, and that she is doing this to all the committees and commissions to make the them aware of the City policy which is that there should be a required attendance of at least 75% of the members at the meetings. Any excused absences should be reported to the chair or secretary of the committee; and shall be made part of the record. The purpose of this is to avoid cancellation of meetings for lack of quorum. Member Casillas asked Juan Arroyo what the procedure was for an excused absence? Juan Arroyo responded that the committee needs to aCknowledge that issue and make a motion to accept the excused absence so that it can be part of the record. Member Casillas asked if 75~ will cover only unexcused absences? Juan Arroyo responded only unexcused absences are covered; however, a member can miss more than 75% if there are excused absences. MSC (Helton/King) (4-0-2 Delgadillo, Dennison absent) to accept this policy from staff. Member Helton mentioned that Ex-Officio Mitch Thompson should be listed last on the agenda with Ex-Officio next to his name. Ben Martinez briefly explained about the CHAS report and how he is in the process to develop a new report per BUD requirements. He provided handouts to the committee members to review for the next Housing Advisory Committee meeting. He will be doing a 1994-1999 five year plan. He explained how the CRAS is required under the National Affordable Act. CHAS is a required document in order to receive CDBG funds. He mentioned what CHAS consist of, and asked the members that he would like to call a special meeting on September 13, 1993 to discuss the new five year plan and annual plan. Beyond the September 13 meeting there will be a public hearing held on September 28 with Council, then a 30 day public comment period. Staff will then incorporate the public comments and submit a revise draft to City Council on November 9, 1993. Member Casillas asked if it would be better to have the public input prior to the Council meeting? Member Helton responded that by having the public hearing in front of the City Council, people are going to be there and they are going to hear it, where they might not bother to read it in the paper or hear it anywhere else. Juan Arroyo stated that another reason for having the Council before the public hearing first is that it gives staff authorization to release the document to the public for public comment. Member Helton would like to bring back the CHAS report issue for the next meeting to discuss in depth. Member Casillas asked for a status report on the Housing Element and what have been the accomplishments? Juan Arroyo responded that staff will do a report for the committee. MSC (de Jesus Chantengco!Helton) (4-0-2 Dennison, Delgadillo absent) to hold a special meeting on the CHAS on September 13 at 3:30 p.m. Member King mention that he may be out of the state on that date; however, if he decides not to go he will attend the meeting. 4. HOUSING ADVISORY COMMISSION ORDINANCE PROPOSAL Juan Arroyo presented a draft of the proposal which incorporated recommended goals and objectives made by the committee. Since this Commission will be related to the Housing Authority some legal language is in the process in being finalized. Member Helton asked why the terms will be only for two years? She mention that two years is not enough time to be familiar with the Commission and there will never be any continuity of service. She felt the terms should be for three years not two. Member J.R. de Jesus Chantengco commented that he disagrees recommending three years on the Commission because it may be too long to serve and two years on the Commission is fine. Those people appointed to this Commission should be competent enough to know what they are doing. 5. ORAL COMMUNICATION - None 6. STAFF COMMENTS - Member Helton mention that staff comments should be changed to staff reports on the agenda. Per her recommendation and the committee it will be changed to staff reports. Juan Arroyo gave a brief status report on the short-term housing project, which was voted for funding approval by a 4-0-0-1 vote with one person abstaining. Issues brought up was the cost of the project and the concerns over the clientele. The funding is contingent upon quite a few conditions taking place namely National City voting its share of the funds. Administrative plans will be submitted as to how the project is going to be operated and special surveys need to be done. Proxy vote issue - Juan Arroyo did a survey and met with City Clerk Beverly Authelet, Ruth Fritsch Assistant City Attorney, and Glen Googins Assistant City Attorney. The City Clerk researched existing City policies or procedures. Her conclusion was that there was no existing authority established from the City Council on down which allow for a proxy voting. That same conclusion was reached by both Ruth Fritsch and Glen Googins; however, Googins indicated if the committee or commission had a recommendation along those lines that they could come up with such recommendations which could be forwarded to Council for consideration. Member Helton commented that because many votes are effected and or related to funding of all kinds, this is one reason most governmental agencies do not have a proxy vote. Member King mention that he is for the proxy vote because sometimes a member cannot always make the meeting because of other commitments. Member Helton disagrees because something might take place in that meeting that might change her vote. . . . Member Casillas suggested that the members forward their comments to Council. Member Helton asked that the committee send a note to the Mayor asking if the City has a official policy on proxy votes. Glen Googins Resignation - Dennison absent) to accept future endeavors. (Helton/de Jesus Chantengco) (4-0-2 Delgadillo, with sincere regret and wish Glen much luck in his Member Casillas announce that Cecilia Delgadillo will prepare a letter of resignation. She will be moving to Ramona. 7. MEMBER COMMENTS - Member Helton commended the committee for what they been doing this year. She feels the committee has done an excellent job and has raised an interest on the City Council in what the committee is doing. IIWe have shown them that we are interested and that is why we are here and we have taken every assignment they've given us. II Member de Jesus Chantengco made a comment regarding the upcoming CHAS update for next year in regards to the public comment, making sure that the process is done correctly and enough people are informed. He would like an article be published by the chair of the Housing Advisory Committee in the Star News or the Union-Tribune Newspapers. Member Allen King stated his concern that when the committee makes recommendations regarding projects or issues, the City Council ignores their comments. Member Casillas had a comment regarding the CRA study, how does it tie in with the Economic Development Commission and what does it do in terms of action items to get lenders to loosen up? Member King stated that real estate in Chula Vista has gone down extremely in the past two to three years because high technical paying jobs have been lost, and they are being replace by people on welfare. 8. ADJOURNMENT - At 5:15 p.m. to the next regular meeting scheduled September 22, 1993 in the Public Services Building. / I )/ / . . /[~((If"(t, Reeorder, Alicia /"i / (.~. /1 \ Gon'z-alez / 2<:/~r {/ [AG\A:\08-25-93.MINj DISK #4