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HomeMy WebLinkAbout1993-05-25 BOLT MINS , . . . MINUTES LIBRARY BOARD OF TRUSTEES MAY 26, 1993 LIBRARY CONFERENCE ROOM 3:30 PM BOARD MEMBERS PRESENT: Chair Alexander, Vice Chair Viesca, Trustees Donovan, Lathers, Wilson, BOARD MEMBERS ABSENT: Trustee Williams (Excused) CITY STAFF PRESENT: Acting Library Director Palmer OTHERS PRESENT: Betty Roche, Robert Coye I. APPROVAL OF MINUTES - Meeting of April 28, 1993 MSC That the as mailed. absent) minutes of the April 28, 1993 meeting be approved (Donovan/williams, 3-0-2, Viesca and Williams II. CONTINUED MATTERS A. SOUTH CHULA VISTA LIBRARY Acting Director Palmer reported that the Design Review Committee had approved the South Chula Vista Library plans. Richard Hall, Library Bond Act Coordinator, will visit Chula Vista on June 3rd to look at the lighting fixtures that are proposed for the building and to check on design modifications for the Children's story hour room. The fountain in the courtyard off the cafe has also being modified so that water will no longer run through a channel, but flow into a 30" tall pool filled with cobble stones. The water level will be approximately 6" deep. On April 28, the Planning Commission approved the condi tional use permit for the South Chula Vista Library. During the course of their discussion, one of the commissioners voiced his concern about graffiti and proposed placing a fence around the library with gates across the driveways to prevent use of the parking lot during closed hours. In response to his concerns, the Planning Commission requested that staff draft a letter to the City Council listing these concerns. MSC (Wilson/Donovan) the Library Board supports the recommendation to keep the South Chula vista Library open to public access without a fence. (3-0-2 Viesca and Williams absent) LIBRARY BOARD OF TRUSTEES - 2 - MAY 26, 1993 Trustee Lathers remarked that fencing the new library would issue a challenge to taggers and vandals. Mr. Palmer also reported that Ricardo Legorreta and Marshall Brown will make a presentation at the city council workshop on Thursday, May 29th at 4:00 pm in the Council Conference room. The issue of fencing the site will be addressed. Council will be asked to approve the design as the Library must move forward so that the bid package could be prepared and distributed by mid July. Mr. Palmer asked any members of the Board who could attend this workshop to lend their support. Frances Reeves, Vice President of the Friends, will be there to represent the Friends of the Library who are very supportive of this project. B. EASTLAKE LIBRARY The School District's approval of the contract has been delayed, but should be approved at their meeting on May 27th. The Library will try to open this facility by August 2nd. An official grand opening will be held on August 7th or the 14th. Mr. Palmer asked the Board to mark the~r calendars to keep these dates open. C. LIBRARY BUDGET The city Manager has presented a balanced budget to the City Council, contingent upon the State not cutting city revenue. When the State finalizes its budget and makes its cuts to City revenue, the cuts lists that had been previously distributed to the Trustees will be used by the City Manager as a basis to make the necessary budget adjustments. Council will review the budget at a meeting later this evening. The Library Board budget will be reviewed on June 3rd at 6 pm. Chairman Alexander offered unused travel funds from the Trustee's budget for staff to attend ALA. MSC (Donovan/wilson) The Library Board seeks approval to turn over the Library Board travel monies for this year to be utilized by Library personnel. (3-0-2 Viesca/Williams absent) . . . LIBRARY BOARD OF TRUSTEES - 3 - MAY 26, 1993 D. FINAL LIBRARY ADA TRANSITION PLAN Acting Director Palmer reported that were no changes to the draft ADA Transition Plan previously distributed to the Trustees. MSC (Wilson/Donovan) The Board approves the library staff developed plan to comply with the Americans with Disabilities Act as submitted in its final form. (3-0-2 Viesca/Williams absent) Mr. Palmer alerted the Trustees about a recent staff interaction with a disabled patron. III. NEW BUSINESS A. LIBRARY NAMES Acting Director Palmer reported that the City Manager recommended that the Library Board propose a permanent name for the South Chula Vista Library. The City Manager further s~ggested that an information item be sent to the City Council for a final determination. In Septe~ber 1990 the Library Board voted to recommend the name the South Chula Vista Library. At their December 5, 1990 meeting, after an appeal by members of the Montgomery Planning Committee, the Trustees voted to rescind their original recommendation of the South Chula Vista Library and instead support the name the Daniel M. Pass Memorial Library. (Vice Chair Viesca arrived at 4:34 pm) At a previous meeting, Trustees voted to recommend that the building at 365 F Street be called the Civic Center Library. MSC (ViescajWilson) the Library Board recommends that the new library at Fourth and Orange Avenues be called the South Chula Vista Library (4-0-1, Williams absent) B. CHULA VISTA HERITAGE MUSEUM - STATEMENT OF COOPERATION This item was continued to the next meeting. LIBRARY BOARD OF TRUSTEES - 4 - MAY 26, 1993 IV. LIBRARY DIRECTOR'S REPORT A. FUNDING FOR LITERACY Trustees received information on the Library's application to the State Library to continue Families for Literacy funding through the coming year. This grant application will continue a popular program in which literacy staff works with both the learner and their children, to break the cycle of illiteracy. This has been one of the most successful and popular programs the Literacy Project maintains. Grant funds are used to buy books and pay the coordinator's salary. MSC (WilsonjViesca) that the Library Board supports the Literacy Teams application for the Families for Literacy grant. (4-0-1, Williams absent) Acting Director Palmer reported that the Literacy Team receives an Adult Basic Education (ABE) grant each year to be used for staff development. This year Literacy Coordinator, Meg Schofield, will use this grant to attend a five week workshop on dyslexia. This program accepts only 10 itPplicants each summer and is specifically geared to teacIt educators how to identify individuals with dyslexia and offers appropriate tutoring techniques. Although this is a large commitment of time on the part of the Library and the Literacy Team, the Library feels that this program is critical because of the large number of individuals with dyslexia seeking help from the Literacy Team. Acting Director Palmer publicly thanked Trustee Williams for attending the city council meeting to support CDBG funding for the Literacy Team. Council approved the staff recommendation of $40,000 for the Literacy Program. B. LIBRARY DIRECTOR POSITION Acting Director Palmer reported that he is among the four candidates who will attend a half-day assessment center to select a Library Director. C. STAFF TRAINING Acting Director Palmer reported that the Library staff is receiving training in: sexual harassment; gangs and violence; emergency Spanish language training for desk staff; spanish language classes (Spanish 101); budget; . . . LIBRARY BOARD OF TRUSTEES - 5 - MAY 26, 1993 drug awareness and employee assistance referral; sensitivity to disabled patrons and voice mail. D. MASTER FEE SCHEDULE This material was distributed in the Library Board's packet. E. CAPITAL IMPROVEMENT PROGRAM The South Chula Vista Library is the City's major capital improvement project this year according to the City Manager. The Rancho Del Rey Library has been tentatively scheduled for FY 1996-7. Other library related projects include the third year payment for the Inlex system, and reroofing of the Library. This material was included in the Trustees packet. V. COMMUNICATIONS A. FRIENDS Betty Roche reported that the pencil machine earned $255 during its first 3 months of operation. The book store collected over $2,200 for the month of April. The Friends of the Library will again sponsor book grants in the amount of $250 for employees going back to school. Volunteers are receiving sensitivity training for patrons with a disability. B. PUBLIC COMMENTS Mr. Coye asked if the Library had considered taking a terminal from the civic Center Library to the EastLake facility if equipment ordered for the EastLake Library is not received in time. Mr. Palmer replied that this had been considered, and that staff terminals would be moved before public terminals. Mr. Coye also discussed the possibility of a police substation in the South Chula Vista Library. C. WRITTEN COMMENTS None. D. BOARD COMMENTS Trustee Lathers - Announced her opposition to a police substation in the new building. In her opinion, the same type of police activity at the Civic Center Library would LIBRARY BOARD OF TRUSTEES - 6 - MAY 26, 1993 be adequate for the South Chula vista Library. She also reported that she is graduating the year and will attend UCSD to study engineering. vice Chair Viesca asked if anyone attended Legislative Day. Acting Director Palmer reported that no one attended this year from Chula vista. Trustee Wilson - Thinks staff training is terrific and vital to a staff with high public contact. She also commended Mr. Palmer for the amount of time and energy he dedicates to the Library. Trustee Donovan - Reported that the Genealogy Society donated $1,000 to the Library. These funds are ear- marked for the purchase of genealogy books. Acting Director Palmer reported that the Chula vista Medical Group donated $500 to the Museum. Chairman Alexander reported that the next Library Board meeting will be at the Castle Park branch at 6: 00 pm. He also offered his thanks to Ron Williams for his support of the Literacy Team at the Council meeting. VI. ADJOURNMENT -' THE MEETING ADJOURNED AT 5: 15 PM. LIBRARY BOARD OF TRUSTEES MEETING WILL BE HELD ON 1993 AT 6:00 PM AT THE CASTLE PARK LIBRARY. THE NEXT JUNE 24,