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HomeMy WebLinkAbout1993-04-28 BOLT MINS w .' -.... . . . MINUTES LIBRARY BOARD OF TRUSTEES APRIL 28, 1993 LIBRARY CONFERENCE ROOM 3:30 PM BOARD MEMBERS PRESENT: Chair Alexander, Trustees Donovan, Williams vice Chair Lathers, Viesca, Wilson, BOARD MEMBERS ABSENT: None CITY STAFF PRESENT: Deborah Barrow, Library Automated Services Manager; Paula Brown, Head of Adult Services; David Palmer, Acting Library Director; Jim Thomson, Deputy City Manager OTHERS PRESENT: Miguel Almarez, Legorreta Arqui tectos; Marshall Brown, Interior Designer; Robert Coye, Public; Al deberardinis, Starboard Construction; Jim Ellis, LPA, Inc., Ian Gill, Starboard construction, John Mattox, LPA, Inc.; Betty Roche, Friends Liaison I. APPROVAL OF MINUTES - Meeting of March 24, 1993 MSC (Donovan/Viesca 3-0-2, with Trustees Williams/Wilson absent) that the minutes be accepted as mailed. II. CONTINUED MATTERS A. South Chula vista Library Acting Director Palmer introduced Ian Gill and Al deBerardinis from Starboard Construction. The city Council recently approved contracting with Starboard to provide project management services. Mr. Gill reported that his firm is beginning to catch up with all of the consultants on board and has already been able to clear up some of the title issues surrounding the site. In addition, they have prepared the Design Development budget which shows that the project is within the scope of the previously established schematic level budget and within the grant budget. Mr. Gill also stated that Starboard has also been working with the City Engineering Department to coordinate work on the site with scheduled street improvements along Fourth and Orange Avenues. Library Board of Trustees - 2 - April 28, 1993 Al deBerardinis reported that his firm is coordinating low voltage systems and developing criteria specification that will go out for bid on networking, computers, satellite systems, security systems, book security systems and other equipment and making sure that all systems integrate with the furnishings and architectural design of the building. Acting Director Palmer indicated that Starboard has already provided a great deal of assistance. He feels fortunate to be able to rely on their expertise. Acting Director Palmer reported the Project Managers, Architects and Library staff had met with Richard Hall, State Bond Coordinator, on Tuesday, April 27th to review the Design Development submittal. During the course of Mr. Hall's visit, it became evident that some adjustments needed to be made to the design review. To accommodate these changes it may be necessary to request an extension of two to eight weeks. The Library will know better by the end of May how much additional time, if any, will be needed. (Trustee Wilson arrived at 3:16) Acting Director Palmer reported that the Design Review Committee will review the plans for the South Chula vista project at its meeting later this afternoon. This review had been scheduled for the April 12th meeting, but was rescheduled due to lack of a quorum. The Planning commission will also vote on the Conditional Use Permit and the land use issue involved with the South Chula vista Library at their meeting beginning at 7 PM this evening. (Trustee Williams arrived at 3:25 pm) Interior Designer Marshall Brown was then introduced. Using a colored floor plan and samples of flooring, carpet, fabric and counter tops, he showed how the use of color, lighting and flooring materials delineate different areas and activities plus minimize signage. Mr. Brown indicated that furnishings will be specially designed for durability, adjustability and to echo the archi tectural signature of the building. Carrels and tables will be adjustable and have laminate surfaces that discourage vandalism. He further state that the carpets and fabrics selected will be the most durable and maintenance free possible. Board Members questioned the ease of maintenance of the proposed slate flooring in the traffic corridors. Mr. Brown indicated that in his experience, this was the hardest surface available, very durable and easy to clean. Mr. Palmer said that he had requested samples of .. .' w . . . Library Board of Trustees April 28, 1993 - 3 - this particular product and that staff would experiment with it. Acting Director Palmer reported that the Library was planning to take the design package to the city Council and ask for approval sometime in May. MSUC (ViescajWilliams 5-0) the Library Board supports the final interior and exterior design concepts. B. EastLake Library C. Acting Director Palmer reported that the City Council approved the joint use agreement with the Sweetwater Union High School District and the agreement with Eastlake Development Company at their April 23rd meeting. Council approval is contingent upon approval by the School Board, which is scheduled to take action on this issue on May 13th. If approved by the School Board, the Library plans to open this facility to the public on August 2nd. Library Budget Staff met with the city Manager regarding the Library budget, the results of this meeting are noted in a memo that was distributed to the Trustees. The City Manager has asked that the naming of the library be resolved prior to the construction phase of the project. No cuts were discussed at this point, pending action by the State. (Vice Chair viesca left at 5 pm) D. Legislative Day Trustees are unable to attend this meeting. III. NEW BUSINESS A. Summer Reading Club - June 19 through August 7th Paula Brown, Head of Adult Services, reported that attendance has increased from 1,000 participants ten years ago to 5,000 participants in 1992. This year, Library staff is making a concerted effort to provide a variety of incentives in addition to food for Summer Reading Club participants. In support of this effort, the Friends of the Library are donating approximately $1,400 ($.30 per child) to purchase incentives. Library Board of Trustees - 4 - April 28, 1993 The theme for this year's Summer Reading Club sponsored by Wells Fargo Bank is the "Gem Seekers". Tying in with this theme, the Library will have a treasure chest holding small treats as incentives. In addition to the treasure chest, additional incentives will include: passes to the Aerospace Museum, free ice cream cones from Baskin Robbins, swimming passes to the municipal pool, a free personal pizza at Shakeys, a T-shirt transfer specifically made for the Summer Reading Club, roller skating passes, free passes to the Nature Interpretive Center, $1 gift certificates to the Friends Bookstore and a polaroid picture of the child. Children finishing 100 books will be invited to a summer reading club party. Programs scheduled for the Summer Reading Club will include: Miss Christina, Music with a Twist of Mime, Aerospace-Museum Jewels of the Sky, Clown show, magic show, the Rock and Roll Singing Cowboy, Jewels of the Desert (snakes and reptiles) and free stage coach rides provided by Wells Fargo Bank. Chair Alexander commended staff's work and the Friends of the Library. IV. LIBRARY DIRECTOR'S REPORT Acting Director Palmer reported: 1. No news on the Library Director position. 2. The Public Hearing for the disbursement of Community Development Block Grant funds for community services will be held May 4, 1993. The Chairman of the Library Board has traditionally attended this meeting to support the Literacy Team. The Library has requested $43,190 (the same as last year) to help maintain our Literacy effort this year. Following the hearing, Council will receive staff recommendations and approve final appropriations on May 18, 1993. 3. The Library parking lot is scheduled to be repaved during the first or second week of June. V. COMMUNICATIONS A. Friends Betty Roche reported that the Book stop staff is reserving children's books for Summer Reading Club prizes. The bookstore earned $2,200 during the month of March and over $75 in pencil sales. .. . . .'" . . . Library Board of Trustees - 5 - April 28, 1993 VI. B. Public Comments Mr. Coye suggested the treasure chest idea be expanded into two chests, one for boys and one for girls or providing a box that children can see into. He felt that fountains inside a library would be disastrous. Mr. Coye also suggested that the Library look at multiple copies of books and earmark extra copies for the new branches. Mr. Palmer informed him that the library has already started locating and earmarking these extra copies. C. written Comments None D. Board Comments Trustee Williams was impressed with the work that the Library has done and is eager to be able to use the new library. He expressed concern about graffiti. Mr. Palmer assured him that wall surfaces in the building will be covered with anti-graffiti paint. Trustee Wilson - None Trustee Lathers - Expressed her excitement that the EastLake Library will open in August. She was concerned that furnishings and books may be damaged by graffiti. Trustee Donovan - Shared the enthusiasm about the South Chula vista and EastLake libraries and is pleased to be in on the planning stages of this new building. Chair Alexander seconded all the good feelings and commended David and his staff on all their work. He also reminded the Trustees that the next meeting would be held at the Castle Park Library at 6 PM. ADJOURNMENT - The meeting adj ourned at 5: 36 pm. Library Board of Trustees meeting will be held 1993 at 6:00 pm at the Castle Park Library. The next on May 26,