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HomeMy WebLinkAbout1993-02-24 BOLT MINS . . . MINUTES LIBRARY BOARD OF TRUSTEES FEBRUARY 24, 1993 LIBRARY CONFERENCE ROOM 3: 30 PM BOARD MEMBERS PRESENT: Chair Alexander, Trustees Donovan, Lathers vice Chair Williams, viesca, Wilson, BOARD MEMBERS ABSENT: None CITY STAFF PRESENT: Acting Library Director Palmer OTHERS PRESENT: Robert Coye I. APPROVAL OF MINUTES - Meeting of January 27, 1993 MSUC (Viesca/Donovan) to approve the minutes as submitted. II. CONTINUED MATTERS A. B. Library Budget Library Board Budget Acting Director Palmer reported that the Library Budget and the Library Board Budget had been submitted to the Budget Manager for review. C. South Chula vista Library On Monday, February 22nd the Library received official word that the State Librarian had approved the schematic plans for the South Chula vista Library. The state Librarian had commented on an earlier preliminary plan and, therefore, his comments and suggestions could be incorporated into the final schematic design. This approval means that the architect and staff can now move into the Design development stage where signage, landscaping, electrical and lighting overlays will be considered. Acting Library Director Palmer presented a recently received, revised sketch of the entry drive from Architect, Ricardo Legorreta. The major component of the revision was the addition of a circular drive at the end of the main entrance, between the two parking lots. The archi tect expressed that his intent was to convey a feeling of arrival. The Acting Director asked the Trustees to share their opinions of this concept. The Library Board did not support this concept, citing that it seemed needlessly confusing and might cause congestion. LIBRARY BOARD OF TRUSTEES - 2 - FEBRUARY 24, 1993 Acting Director Palmer also reported that the plans for the Literacy office have been revised to make it less confusing for users to find the Literacy Office and to provide a more welcoming entranc~ to the Office. There are still problems with accessibility and security in this area. The Trustees suggested some changes to the area. Acting Library Director Palmer then reported that the City's review of the South Chula vista Library project has begun. The plans are being reviewed by the Planning Department and are tentatively scheduled for review by the Montgomery Planning Commission on April 7th, the Design Review Committee on April 12th or 19th, and the Planning Commission on April 28th. The City Council will review and approve the conditional use permit for the project on May 18th. The City's Engineering Department is proceeding with the street widening at Fourth and Orange Avenues. Although this is not a part of the Library project, it is essential to the success of the project that it occur concurrent with the Library construction. (Dr. Williams arrived at 4:44 pm) Trustees discussed landscaping and the trees that will be chosen for the area. Drought resistant landscaping and stone gardens are being considered. Almost 46% of the site will be green space. The Parks and Recreation landscape designer, Marty Schmidt, has been actively invol ved in the discussions about landscaping for the South Chula vista Library as his department will be responsible for maintenance of the site. Chairman Alexander reported that he attended both the ci ty Council meeting and the town meeting. Both meetings went well, although Ricardo Legorreta was not able to attend. Public safety and traffic, especially in relation to Quintard street, were the major issues with the citizens in the area. D. EastLake High School/Library The City Attorney is currently reviewing the proposed contract with the School District. Highlights of the contract were distributed for the Board's review and comments. Trustees asked that this item be discussed at their next meeting to give them sufficient time to review the material. City staff has met with EastLake Development corporation and Deputy City Manager, Thomson . . . LIBRARY BOARD OF TRUSTEES - 3 - FEBRUARY 24, 1993 believes completion of the development contract is close at hand. Recruitment of staff for the EastLake Library has begun. Senior Librarian Nora McMartin has been tentatively appointed as the EastLake Librarian. This position will also supervise the Castle Park and Woodlawn Park libraries and the Chula Vista Historical Museum. Interviews for the .5 Librarian position will be held during the first week in March. Advertising for the Senior Circulation Assistant and Library Associate is forthcoming. Chairman Alexander asked the status of the Library Director position. The Personnel Department has not begun advertising as yet. III. NEW BUSINESS A. ADA LSCA Grant Acting Director Palmer reported that the Library is applying for a grant, offered by the State Library, to create a service model for Americans with Disabilities Act (ADA) compliance. If awarded, the grant will provide $30,000 to create a model center with six pieces of equipment to serve as an adaptive work center for disabled patrons. The Act, which recently into effect, requires the City to make its buildings accessible and provide services for the disabled. While the City has prepared a draft transition plan to bring buildings into physical compliance, (making restrooms accessible, installing ramps, etc) , the Library must also prepare a transition plan for services. The Library's draft service plan was distributed to the Trustees and the Trustees were asked to review the information and provide feedback at the next meeting. MSUC (Alexander/Williams) to support the Library's Grant application. B. Library Foundation Acting Director Palmer asked the Trustees to formalize the concept of a Library foundation and direct staff to work on the details. MSUC (Viesca/Williams) the Library Board of Trustees supports the Library foundation process. LIBRARY BOARD OF TRUSTEES - 4 - FEBRUARY 24, 1993 C. Literacy Community Development Block Grant Acting Director Palmer reported that the Literacy Team is applying for $43,954 in community Development Block Grant (CDBG) funds. This is the same amount that was r~ceived from CDBG in FY 1992-93. The funds for the Literacy team are budgeted in the Library's budget, but are reimbursed by CDBG and other grant funds. MSUC (Wilson/Williams) The Library Board of Trustees supports pursuing the application for CDBG grant. D. Sale of Inlex Acting Director Palmer reported that no further information has been received since the notification that Data Research Associates had signed a letter of intent to purchase INLEX. He promised to keep the Trustees informed on this matter. E. Ratify Literacy Team's application for ABE Funding Acting Director Palmer asked the Trustees to ratify a $5,645 grant that the Literacy Team has received from the State Department of Education. This grant is designed to be used for staff development. This year grant funds will be used to send the Literacy Team Coordinator to a training session in Massachusetts designed to teach tutors how to identify and deal with dyslexia. Only five individuals in the United States have been accepted to attend this workshop. The Trustees were asked to ratify the application to the state, which would then be sent on to the city Council for their approval. MSUC (Donovan/Williams) the Library Board of Trustees ratified the Literacy Team's application for ABE funding. IV. LIBRARY DIRECTOR'S REPORT A. Literacy Title VI grant application approved by Council The Title VI grant application was ratified by the City Council. B. Museum Grand Opening Acting Director Palmer reported that the grand opening of the Chula vista Heritage Museum on January 30, 1993, hosted by the Friends of the Library, was a big success. . . . LIBRARY BOARD OF 1USTEES - 5 - FEBRUARY 24, 1993 He urged anyone who had not visited the museum to do so. The Library is exploring a separate Friends of the Museum group in hopes of reaching individuals interested in local history museum but not necessarily interested in the Library. Policies and procedures are being developed for running the museum. Policies regarding the museum will be brought to the Library Board for their review as they are written. C. Friends of the Library summit The Serra Public Relations Committee is hosting a summit of Friends groups on Saturday, March 6th at the Rancho Penasquitos LibriJry. The Summit is designed to bring San Diego County an." Imperial County Friends groups closer together, and to encourage the sharing of ideas. The Friends Vice Chairman and the Secretary of the Friends will attend along with the Acting Director. V. COMMUNICATION A. Friends - None present B. Public Comments Mr. Coye reported that the creation of a Library foundation had been discussed in the past. Mr. Coye also stated that the red blossoms of the bougainvillea stain carpets when tracked in. C. written Comments - None D. Board Comments Peggy - None vic( Chairman iesc 1. Commendec Mr. Palmer for his fine work with the grants. 2. Reported that comments he ["S received from staff about the Acting Library Director have been very favorable. Trustee Wilson reported that Mr. Palmer has given the Library Board a shot in the arm and has done a great job. LIBRARY BOARD OF TRUSTEES - 6 - FEBRUARY 24, 1993 Ex-Officio Member Lawthers asked if EastLake High School was behind schedule. Mr. Palmer stated that the necessary contracts had not been finalized in time for the originally projected January opening. Trustee Williams thanked Mr. Palmer for taking the time and effort to apply for the grants. When he was appointed to the Library Board the City Council expressed an interest in fiscally responsibility and helping Chula vista keep the Library going. He stated from past experience that applying for grants is not easy. Chairman Alexander commended Mr. Palmer and his staff for their work on the grants. I. ADJOURNMENT - The meeting adjourned at 4:55 pm. The next Library Board of Trustees meeting will be held on March 24, 1993.