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HomeMy WebLinkAbout1992-10-28 BOLT MINS ... . . . MINUTES LIBRARY BOARD OF TRUSTEES OCTOBER 28,1992 LIBRARY CONFERENCE ROOM 3:30 PM BOARD MEMBERS PRESENT: Chair Alexander, Vice Chair Viesca, Trustees Donovan, Williams, Wilson BOARD MEMBERS ABSENT: None CITY STAFF PRESENT: Library Director Lane, Dawn Herring, Budget Manager OTHERS PRESENT: Betty Roche, Robert Coye I. APPROVAL OF MINUTES - Meeting of July 22, 1992 and September 10, 1992 MSUC (ViescajDonovan) that the minutes of July 22, 1992 and September 10, 1992 be approved as submitted. II. CONTINUED MATTERS A. Student Ex-Officio Member of Library Board of Trustees Trustee Williams reported meeting with the Youth Commission in September. The Commission recommended a student from EastLake High School to act as an ex-officio member on the Library Board. Board members will meet this new member at their December meeting. III. NEW BUSINESS A. BoardsjCommissionsjCommi ttees Budgets FY 1994 Herring, Budget Manager Dawn Dawn Herring, city Budget Manager, discussed the effect of the State's delayed budget settlement on the City of Chula vista. The city began the year with a balanced budget, but lost 1.6 million dollars, (about 2%) when the State reduced funding to the cities. City Departments were asked to develop a list of line item budget cuts totaling 2%. The cuts were to follow the criteria listed below: 1. 2. Maintain our existing service levels to the public. Avoid using general fund reserves to balance the budget Meet existing MOU commitments Not layoff any city employees 3 . 4. LIBRARY BOARD OF TRUSTEES - 2 - OCTOBER 28, 1992 Although the City of Chula vista is in good financial position due to a history of conservative fiscal management, next year's budget picture looks bleak. There is a strong possibility that the State funding will be more severely reduced. It is almost a certainty that the City will be asking all departments and the boards and commissions for further budget cuts next year. Mrs. Herring urged the Board to be conservative in their spending of this year's budget. Mrs. Herring reported that the issue of cutting the Library book budget is expected to go back to Council on November 10th with the remaining issues. She does not know what the City Manager will recommend. B. CLA Annual Conference, November 14-17, 1992, Long Beach, California Board members discussed Conference in Long Beach. will check their schedules attending the CLA Annual Trustees Viesca and Williams to see if they can attend. C. Trustee Christmas Party for staff, December 9, 1992 Trustees discussed their annual Christmas party for the library staff. IV. LIBRARY DIRECTOR'S REPORT A. South Chula vista Library Update Director Lane reported that she had attended meetings of both the Montgomery Planning Committee and the Parks and Recreation Commission and spoke to the Library Volunteers about preliminary plans for the new South Chula Vista Library. The final floor plans are not available as yet, but will be sent to the Trustees as soon as they are. It will take several years to order and process all the books necessary to fill the new South Chula vista Library to capacity. In order to minimize the amount of empty shelving, Library staff is asking the State Library if installation of some of the shelving could be deferred until needed. Library staff will meet with the architectural team tomorrow, October 29, 1992. The conceptual floor plans, site plans and elevations will then be sent to the State Library for their approval. The State should report back within two weeks. ~ . LIBRARY BOARD OF TRUSTEES - 3 - OCTOBER 28, 1992 An RFP for project manager has been released and 18 firms have responded. Selection of the short list and interviews are scheduled to be conducted in November. B. EastLake High School/Public Library Update The contract between the City and the School District has been given to the EastLake High School administrative staff. They will forward it to the Sweetwater School District Staff. The Chula Vista Public Library hopes to be able to begin public library service at the beginning of the winter semester at EastLake High School. Chair Alexander reported that EastLake High School has reported problems with gangs. Southwestern College has been touched by this problem and is open only when classes are being held. Director Lane said that certain gang type fights had taken place at 365 F Street, but the Police have been very responsive. The fall security guards have now been hired which has mitigated our youth problem. C. Museum Update . Director Lane reported that the former Information and Referral Center on Third Avenue has been painted and carpeting has been installed. Staff hopes to have the Museum open in early December. D. Friend's Update This item was covered in the Director's letter to the Trustees. E. Grants Awarded Director Lane reported that in addition to receiving Major Urban Resource Library (MURL) grant funds in the amount of $11,888 and Families for Literacy grant funds in the amount of $11,000 as reported in her letter to the Trustees, the Library has recently received a $32,800 Title VI Library Literacy Program grant to develop writing classes for literacy participants. F. Arturo Barrios Invitational by Elite Racing, October 18, 1992 . This race was well attended with many Library staff members acting in the role of both participant and LIBRARY BOARD OF TRUSTEES - 4 - OCTOBER 28, 1992 volunteer. The Library hopes to receive another donation of $10,000 for our support of this event. v. COMMUNICATIONS A. Friends Betty Roche reported that at their last meeting the Friends approved items on the Library's wish list. some of the items that the Friends will purchase for the Library during the coming year are as follows: Heal th Reference Center, computerized current information on health issues New public address system 4,000 plastic bags for users to carry books home Children's programs Books for the Literacy Project Monthly Calendar of Events Friends' Cultural Programs Holiday flowers Framing of cultural event posters Total cost for wish list purchases amounted to $15,500. The Friends bookstore earned $2,766.75 during the month of September. B. Public Comments Mr. Coye suggested that the closing public announcement include a police siren. He also suggested that Monday Night Football might be the reason gang activity tended to be higher on Tuesday nights. Mr. Coye also suggested that the Trustees add a student from the South Chula vista area when that library opens. C. written Comments None D. Board Comments Board members expressed their pleasure in getting back together. VI. ADJOURNMENT - The meeting adj ourned at 5: 15 pm. The next Library Board of Trustees meeting will be held on December 9, 1992.