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HomeMy WebLinkAbout1992-07-22 BOLT MINS ~ I . . . MINUTES LIBRARY BOARD OF TRUSTEES JULY 22, 1992 BOARD MEMBERS PRESENT: LIBRARY CONFERENCE ROOM 3:30 PM vice Chair Alexander, Trustees Donovan, Wilson BOARD MEMBERS ABSENT: Chair Williams (Vacation), Trustee Viesca (Jury Duty) CITY STAFF PRESENT: Library Director Lane, Assistant Library Director Palmer, Suzanne Jung, Children's Librarian OTHERS PRESENT: Betty Roche, Robert coye I. APPROVAL OF MINUTES - Meeting of June 24, 1992 MSUC (Donovan/Wilson) that the minutes of the June 24, 1992 meeting be approved as submitted. II. CONTINUED MATTERS A. Student Ex-Officio Member This item was tabled until the September meeting. III. NEW BUSINESS A. Library Board Elections MSUC (Donovan/Wilson) to elect William Alexander as Chairman. MSUC (Wilson/Donovan) to elect Jose viesca as Vice Chairman. B. B/C/C Annual Report Trustees discussed this report and added a recommendation that the Library book budget not be cut. Library Board of Trustees -2- July 22, 1992 C. Meeting schedule for FY 1992-93 The following schedule was established for regular Board meetings in FY 1992-93: August 1992 - No meeting September 23, 1992 October 28, 1992 November 1992 - No meeting December 9, 1992 January 27, 1993 February 24, 1993 March 24, 1993 April 28, 1993 May 26, 1993 June 23, 1993 July 28, 1993 Director Lane informed the Trustees that preliminary plans for the South Chula vista Library will be available in early September and a special meeting will be called to review them. D. Reading Club Prizes Trustees discussed a letter to the editor from Philip Decker objecting to the use of fast food as incentives for the Library's summer reading program for children. Al though food incentives through local merchants for free pizza, hamburgers and ice cream have been employed for the past two decades, Trustees agreed that other incentives should be used as well as food. Next year the Library will explore using a combination of free children's books, special events and food to encourage children to maintain their reading skills during the summer months. Staff will bring to the Board a proposal for next summers program at their March 1993 meeting. When the program is determined, the Friends of the Library may be asked to sponsor additional rewards. E. Council referral - Staff review of the feasibility of developing a Japanese garden in Friendship Park At the City council meeting on November 29, 1990, staff was directed to investigate the feasibility of developing a Japanese Friendship Garden in the existing Friendship Park, adjacent to the civic Center Library. The Parks and Recreation Landscape Architect has completed a draft of this report and asked the Library Board for its , . . . Library Board of Trustees -3- July 22, 1992 recommendation. Development costs for this project are estimated to be one million dollars per acre and would require the services of two full time grounds keepers to maintain. MSUC (Donovan/wilson) In light of current fiscal constraints and the costs of constructing and maintaining a Japanese garden, the Library Board recommends that such a project be placed on hold for an indefinite period of time. IV. LIBRARY DIRECTOR'S REPORT A. Summer Reading Club Suzanne Jung, Children's Librarian reported that to date, over 4,500 children have enrolled in the summer reading program. This breaks down to 4,052 children at the civic Center Library, 130 at Woodlawn Park, and 400 at the Castle Park/Otay Library. Special programs entice children to the library. On July 14th, seven consecutive and concurrent showings of Beauty and the Beast drew 1,250 appreciative children. Another outstanding event was the Wells Fargo Bank stage coach and team of six horses that gave several hundred children rides in the Library parking lot on July 8th. B. South Chula vista Library Update Work has begun with the architects and Library team. Initial meetings have been held and a firm schedule is being established. A draft automation report will be sent to the Library Board Chairman for his input. Ricardo Legorreta is working on the site plan and is interested in saving the existing trees. Staff hopes to incorporate a self-checkout system in the new library. C. EastLake High School Update Staff has completed a draft contract between the pUblic library and the Sweetwater School District and has forwarded it to the City Attorney's office for review. D. Museum Update The creation of a small museum operated by the Library and the Chula vista Historical Society in partnership with the Down Town Business Association in the previous Library Board of Trustees -4- July 22, 1992 Information and Referral Center on Third Avenue is on the agenda for the July 28, 1992 Council meeting. Peggy Donovan volunteered to attend this meeting in support of the museum. E. Serra Cooperative Library changes This item was discussed in the Director's letter to the Trustees. Director Lane will inform the Trustees of future decisions made at the Serra Advisory Board meetings. F. Otay Ranch library plans Library Director Lane stated she is very pleased that the Otay Ranch Joint Task Force has outlined a library plan that includes a large facility in the urban core rather than eight small village libraries. V. COMMUNICATIONS A. Friends Betty Roche reported that the Book stop earned: $4,026 during the first six months of 1989, $7,012 during the first six months of 1990, $8,825 during the first six months of 1991, $14,012 during the first six months of 1992 She feels confident that the Friends can provide prizes for next year I s summer reading program. Mrs. Roche attributed the bookstore's success to the dedication of the volunteers who run it. Mrs. Roche reported that in January the Friends purchased 10,000 plastic bags for patrons use. This supply has been exhausted and the Friends have reordered another 10,000 bags. The rental book account shows a balance of $2,126 and is well utilized by library users. B. Public Comments Mr. Coye suggested the Library consider holding a drawing for reading club finalists in which they could win from a series of prizes, such as a paperback, a t-shirt, or a coupon for the book of their choice at a local bookstore. I . e e. Library Board of Trustees -5- July 22, 1992 Mr. Coye questioned if plans for the South Chula vista Library complied with Americans with Disabilities Act requirements. Assistant Director Palmer replied that plans for this building would comply with ADA specifications. Mr. Coye also suggested using the recently vacated building at 311 F street for the Literacy project. C. written Comments None D. Board Comments Trustee Donovan - None Trustee Wilson - None vice Chair Alexander stated that he was pleased that the Board members are taking their responsibility to attend meetings seriously. He was also pleased that Trustees Donovan and vice Chair viesca are planning to attend the next Council meeting in support of the museum. VI. ADJOURNMENT - The meeting adj ourned at 4: 56 pm. The next Library Board of Trustees meeting is scheduled for September 23, 1992 at 3:30 pm.