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HomeMy WebLinkAbout1992-02-26 BOLT MINS 'f. , , . . . . MINUTES LIBRARY BOARD OF TRUSTEES February 26, 1992 Literacy Center 210 Landis Avenue 3:.... P.M. BOARD MEMBERS PRESENT: Chairman Williams, vice Chairman Alexander, Trustees Donovan, viesca, Wilson BOARD MEMBERS ABSENT: Jose viesca arrived at 4:40 P.M. CITY STAFF PRESENT: Library Director Lane, Assistant Library Director Palmer OTHERS PRESENT: Betty Roche, Robert Coye I. APPROVAL OF MINUTES - Meeting of January 22, 1992. MSUC (Alexander/Wilson) (4-0). To approve the January 22, 1992 minutes as amended: Page 2., III. continued Matters, Paragraph B, last sentence should be "September, 1992" instead of September, 1993. Page 6., VI. Adjournment should be: Chairman Williams "Appreciated the work of Rosemary Lane and David Palmer, the collaboration and cooperation we get from them, and their work in setting up the agendas. Feels this should be brought to the attention of the City Council so they would know what type of work that Library Director Lane and Assistant Library Director Palmer have been doing. He appreciates the cooperative efforts and spirit in working with the Board to represent the City of Chula Vista." II. COMMUNICATIONS A. Friends Betty Roche passed out the new Friends of the Chula vista Public Library pamphlets. They will be given to everyone who gets a new library card. The new bookmarks are also available at the bookstore. Debra Taylor received the Book Grant. She is a full time library employee who is also attending college. . . . LIBRARY BOARD OF TRUSTEES -2- FEBRUARY 26, 1992 B. Public Comments Robert Coye suggested that we start our non-voting student member in September when school starts. III. CONTINUED MATTERS A. Friends and Public Comments to be placed as last items on the agenda. The Board originally had this item as the first item on the agenda so citizens who came in would not have to sit through the entire Board Meeting; but since the Friends' representative and Mr. Coye, our regular attending citizen, are interested in the whole meeting, this is no advantage. MSUC (Donovan/Alexander) (4-0). Move that the Friends and Public Comments be removed from the front of the agenda to the last of the agenda as per the discussion. The two Communications paragraphs will be combined into one, making the Friends and Public Comments A. and B. B. Recommendation on the formation of a Chula vista History Commission. Director Lane suggested that since the Library Trustees are interested in a Commission separate from the Library Board of Trustees to promote an interest in the preservation of Chula vista history, the Trustees should make this recommendation in writing to the City Council. All Boards and Commissions have the support of an assigned City Department. Director Lane said it was appropriate for a local history commission to be under the auspices of the Library. MSUC (Donovan/Wilson) (4-0). Move that we send a Letter of Recommendation on the formation of a Chula vista History Commission which would be under the auspices of the Library but would be a separate commission, separate from the Library Board of Trustees. (Ref:Board\Minutes\22692.MtS) . . . LIBRARY BOARD OF TRUSTEES -3- FEBRUARY 26, 1992 C. Budget review and recommendations on proposed 1% and 2% cuts in Library Budget for FY 1992/1993. David Palmer, Assistant Library Director , received an official budget draft today concerning the Library's operating budget and supplementals. To the Department's credit our budget proposes a very small increase of 2.9% for the next fiscal year. This increase has been offset by reduction of services and supplies of $64,000, creating a net increase in their budget of $86,000. As requested, David Palmer took the Budget Officer on a tour of the Branches and Literacy Center. The Budget Officer is very supportive of the Literacy Program and believes that it provides a valuable service to the Community. In discussing the 1% to 2% cuts, Trustee Wilson felt closing Thursday night (Option D) was the best option. It was decided to have our next meeting at Woodlawn Park Library on March 25 to familiarize the Board with this facility. Trustee Donovan agreed with Trustee Wilson that Option D was the one she would accept over the others. Trustee Alexander was in complete agreement with the others and felt this would have the least impact and wouldn't create political turmoil. Chairman Williams was also in agreement about Option D. Trustee Alexander expressed the opinion that before the Trustees were to make a motion in support of closing the Library on F street on Thursday night, we should talk to the Downtown Manager and see how this would impact business. Library Director Lane felt that the reason why Thursday night was designated as the last choice by the Staff to cut was because it would impact more people than closing Woodlawn or the Literacy Center. For every person that comes into woodlawn, 50 people come into the Library on F street. The Literacy Program is very valuable but only about 100 citizens are being served a month. On any Thursday night at 365 F street, we would be denying service to several thousand citizens. (Ref:Board\Minutes\22692.MtS) LIBRARY BOARD OF TRUSTEES -4- FEBRUARY 26, 1992 . D. Eastlake/Library Co-operation. Chairman williams and Assistant Library Director Palmer met the City Council on February 1, 1993 at the Eastlake High School site. This was one of the stops on the Council's quarterly CIP tour. Andy Campbell, Administrator of Planning for the Sweetwater School District met the group. He has been coordinating the construction of the campus. He led the Council through the new facility. David Palmer reported it is a magnificent complex on the corner of Eastlake Parkway and Otay Lakes Road. EastLake Development Company in the SPA I Agreement, dedicated a one acre library site, and signed an agreement to that effect. EastLake also agreed to 4,000 square feet of rental store space to be used for a library for five years. It designates 8,000 volumes at approximately $10.00 apiece (the price in 1981). It promises a staff for one year. The City is exploring whether this agreement or some aspects of it could be applied to EastLake High School, which is located in the SPA II Agreement. . Bob Santos of Eastlake Development Company stated at a meeting with City Staff that libraries are highly desirable as revealed by a recent survey of the Eastlake residents. Director Lane feels that the Board will have to get involved in evaluating the suitability of the proposed high school/public library. The most evident drawback is distance of the parking lot from the library on the school campus. Director Lane feels that Eastlake High School should be the next field trip. IV. NEW BUSINESS A. Discussion on recommendation to add a non-voting student member to Library Board. . Chairman Williams stated that the idea had come from having a couple of government students come to sit in on the meeting. He feels that we should invite a non-voting student from the major high schools in Chula vista and it would be a way to get a student viewpoint since students use the library heavily. We would round-robin with the schools, starting in alphabetical order. Trustee Viesca felt the representative should be an average student rather than a student leader. Trustee Alexander felt that we should get a student from EastLake High (Ref:Board\Minutes\22692.Mts) . . . LIBRARY BOARD OF TRUSTEES -5- FEBRUARY 26, 1992 School. Trustee Donovan agrees with Trustee Alexander. Chairman Williams feels that all commissions should have a student non-voting member as a part of the educational process; involving the youth of our community into what we are doing. Chairman Williams is going to write a letter to the City Council to get their approval. MSUC (Viesta/Alexander) (5-0). Make a motion to write a letter to the City Council of Chula vista to seek their approval regarding a non-voting student member to begin the new fiscal year 1992/1993. V. LIBRARY DIRECTOR'S REPORT A. February 6, 1992 meeting at Sweetwater union High School District Offices. At the meeting at the District Offices, Dr. William Hawes, Director of Instructional Support Services; Marilyn Stenvall, appointed Principal of Eastlake High School; Andy Campbell, Administrator of Planning; and John Rayburn in charge of business services were in attendance as well as Director Lane and Assistant Director Palmer. Preliminary ideas were discussed but specifics could not be decided until the Principal starts her new duties on March I, 1992. The field trip to EastLake High School for the Trustees is scheduled for Saturday, March 14 from 9:00 to 10:00 A.M. B. Local History Museum building tour on February 12, 1992. Chairman Williams, Trustee Wilson and Library Director Lane took a walking tour of three existing buildings which could be converted to a local history museum. The buildings visited were a) 311 F Street, the temporary site for senior activities; b) the Senior Information and Referral Center on Third Avenue; and c) the Chula vista Woman's Club at 357 G Street. Although the Trustees had a much better idea of the spaces and potential remodeling costs, they did not feel able to make a recommendation at this time. Library Director Lane recommended taking the opportunity to move into the Senior Information Center soon with a small collection and exhibit at a minimum cost. It could be the starting point from which a larger, grander museum might grow. (Ref:Board\Minutes\22692.Mts) . . . LIBRARY BOARD OF TRUSTEES -6- FEBRUARY 26, 1992 C. Progress on architect selection process. Initially, the Library sent out 64 Requests for Qualifications; we had 34 firms respond. They gave us beautiful packages of information. The Architect Selection committee devised an evaluation form and all of the committee members spent from 30 to 40 hours apiece going over all of the architectural packages. Wheeler, Wimer, Blackman & Associates; George Miers & Associates; Stichler Group; LPA: Mosher/Drew/Watson/Ferguson and Rob Quigley Architects were the six short-listed group to be interviewed on March 9, 1992. The letter to these firms will go out on February 27. On February 26, a letter went out to all the firms that did not make the list. The committee consists of George Kremple, Deputy City Manager; Gregg Hanson of the Building Construction Department; Gregg Childs, an architect; Trustee Jose Viesca and Director Lane. VI. COMMUNICATIONS A. Written Comments. None. B. Board Comments. Trustee Donovan states that she very much appreciated getting all of the literature for the Library Board meeting in time for her to go over the information before the meeting. Trustee Wilson appreciates the change of meeting place (the Literacy center). Trustee Viesca felt that the Architect Selection Committee was a good experience. Chairman Williams stated that one of his students was having a program at the Library concerning Walt Whitman, and will be taking his class on a field trip for this program on the 25th of March. C. Director Comments: Director Lane stated that the Library had the opportunity to augment the Friends I Cultural Programs. Jose castillo of Castle Park Library was able to obtain a Chilean group which received a standing ovation. Director Lane also mentioned that the next Friends' program is on March 11, when South Bay Jazz performs. Our City Manager, John Goss, is a member of this group. (Ref:Board\Minutes\22692.Mts) . . . LIBRARY BOARD OF TRUSTEES FEBRUARY 26, 1992 -7- VII. ADJOURNMENT The meeting adjourned at 5:25 P.M. The next Library Board of Trustees meeting will be held on March 25, 1992 at the Woodlawn Park Library, at 115 Spruce Street at 3:30 P.M. (Ref:Board\Minutes\22692.Mts)