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HomeMy WebLinkAbout1991-12-04 BOLT MINS . . . MINUTES LIBRARY BOARD OF TRUSTEES DECEMBER 4, 1991 LIBRARY CONFERENCE ROOM 3: 30 PM BOARD MEMBERS PRESENT: vice Chair Alexander, Trustees Donovan, Viesca, wilson BOARD MEMBERS ABSENT: Chairman Williams (excused) Library Director Lane, Assistant Library Director Palmer CITY STAFF PRESENT: OTHERS PRESENT: Betty Roche, Meg Schofield, Robert Coye, Ronnie Berman I. APPROVAL OF MINUTES - Meeting of October 23, 1991 MSUC (DonovanjViesca) to approve the minutes of the October 23, 1991 meeting as mailed. II. COMMUNICATIONS A. Friends Betty Roche reported that the Friends of the Library have opened their bookstore on Monday evenings from 6 to 8 pm. She displayed one of the 50 canvas book bags purchased by the Friends for use in the homebound program which delivers books to persons unable to come to the Library. At their last meeting, the Friends presented the following slate of officers: Harry LaBore, President; Frances Reeves, Vice President, Marge Clarke, Treasurer; and Ronnie Berman, Secretary. The Friend's annual meeting will be held at 6:30 pm on January 15, 1992 in the Library Auditorium. Ronnie Berman, past President, thanked the Trustees for their cooperation and support during the past year. B. Public Comments - None at this time III. CONTINUED MATTERS A. Adopt a Council Member Program Trustee Wilson reported Mayor Nader and laid communications. that she met personally with the groundwork for future . . . LIBRARY BOARD OF TRUSTEES - 2 - DECEMBER 4, 1991 Trustee Viesca reported that he had spoken with council member Grasser-Horton at the Boards and Commissions Banquet and invited her to attend this Board meeting if her schedule permits. vice Chairman Alexander reported that he had telephone contact with Council member Rindone. B. Mission Statements from Serra Libraries Library Trustees reviewed the Chula vista Public Library's mission statement as well as those from local Serra libraries. It was the consensus of the Trustees that Chula Vista's mission statement be updated to include that we are a multi-cultural community. C. Trustees asked that staff input be solicited and a revised draft of the mission statement be brought back at a later meeting. Director Lane reported that staff input would be available at the February meeting. Update Potential special joint efforts of City commissions or Committees to enhance government and young people relationships This item was tabled to the January meeting. IV. NEW BUSINESS A. Library Budget Goals and Priorities Director Lane reported that Library staff held a goals and priorities workshop on October 29, 1991 to determine the Library's direction for the coming year. Using these objectives, the following items were selected for supplemental budget requests: 1. An inflation adjustment for books and materials. Book purchase costs have increased. A maintenance of effort amount (no increase) would reduce the number of books purchased in the coming year. . . . LIBRARY BOARD OF TRUSTEES - 3 - DECEMBER 4, 1991 2. Literacy Team Support The Literacy Team is moving into its sixth year of operation. The five-year State grant, provides only 50% of the funding necessary to run this program in FY 1991-92 and no funding afterward. Funding from the General Fund and CDBG made up the shortfall in FY 1991-2. The City's budget officer is working with the Library to find funds to support this project. 3. Audio Visual Insurance Fee This supplemental transfers funds collected for audio visual insurance to the audio visual budget to purchase replacement videos. 4. Replace two outside book drops Two of the outside book drops have to be unloaded by hand and thus are not efficient. Their leaks cannot be repaired and water damages books. 5. Replacement chairs and reupholstering due to age and wear. 6. Additional microfilm reader printer. Increased use of microfilm has resulted in long patron waits. 7. Librarian salary adjustment. The range between Librarian I and Librarian II is 4% rather than the 6% to 10% norm in the City. The Library investigated a self-checkout system, that could potentially reduce staff costs at the circulation desk. This system's software is not currently compatible with our new automated circulation system, but is expected to be available in 12 to 18 months and will be requested in a future budget. B. Board Budget Considerations MSUC (ViescajWilson) that the Library Board budget to send five Trustees to the CLA Conference in Long Beach and two Trustees to Legislative Day in Sacramento. . . . LIBRARY BOARD OF TRUSTEES - 4 - DECEMBER 4, 1991 C. Local History Museum at Information and Referral Center The concept of a local museum in conjunction with the Chula vista Public Library has been discussed for many years. Chula vista 2000 had a Library Subcommittee to consider a local history museum. Three existing buildings, each with their own advantages and disadvantages, are to be considered. 1. 311 F street, This building is currently being used by seniors until the construction of the Norman Park Center is completed, sometime in March. This building was favored by the CV2000 Committee, but involves considerable expenditure for purchase or lease and renovation. 2. senior Information and Referral Center, Third Avenue in Memorial Park. Former Mayor Cox supported this location for a local history museum. The City is now considering using this 700 sq. ft. building as an office for the new position of the Downtown Manager combined with a historical display and offices for Parks and Recreation Staff. 3. The Chula vista Women's Club The Director believes this would be an excellent location for a future local history museum as it is a historical building on its original site which has a large meeting room that would make an adaptable exhibit area. The Women's Club entered into an agreement last year with the City in which the building was deeded to the City with the Club retaining rights to hold meetings there. The Parks and Recreation Department currently administers and uses the facility in conjunction with the Women's Club. This arrangement of renting the meeting room to outside groups would not lend itself to a permanent museum exhibit space. The Director recommends that a small photographic exhibit should be established in conjunction with the Chula vista Historical Society in the Senior Information and Referral Center as the only immediately viable alternative since . . . LIBRARY BOARD OF TRUSTEES - 5 - DECEMBER 4, 1991 no funding is available for 311 F Street amd the Women's Club isn't currently suitable. Trustee Donovan asked if it would be possible to view the three sites and invite a representative of the Chula Vista Historical Society speak with the Board about their goals. A special workshop will be held on January 8, 1992 at 3:30 pm. when all three sites will be viewed and then discussed. John Rojas, of the Chula Vista Historical Society, and a member of the Parks and Recreation Commission will be invited. Assistant Director Palmer reported that the concept of a local history museum has been dealt with the Chula vista 2000 and the Chula vista 21 committees. Out of the Chula vista 2000 Library Subcommittee came the following recommendations: l. 2. Build 3 new libraries to meet City standards, Provide patrons and staff with innovative technology, Enhance local history and genealogy, Make libraries the cultural heart of Chula vista Incorporate meeting rooms in all new libraries Provide special services for youths. 3. 4. 5. 6. Because all other recommendations are being implemented in the development of the South Chula vista Public Library and future building projects, the Chula vista 21 Subcommittee has chosen not to take a stand on any item except 1/3. At their November 7th meeting the full committee supported the idea to secure a site for a history and genealogy museum in downtown Chula Vista. This will become one of the major issues discussed by this group when they focus on what will sell a bond issue. This group also supported the concept Library foundation to support the libraries. of creating a operations of Trustee Donovan, as a member of the Genealogy Society, felt that it was not feasible for the Genealogy Society to leave the library environment, as all their materials and equipment is housed here. The Genealogy Society was originally linked with the Chula Vista Historical Society, but has since developed their own autonomy. . . . LIBRARY BOARD OF TRUSTEES - 6 - DECEMBER 4, 1991 MSUC (Donovan/Williams) that we meet on January 8th at 3:00 pm at the Board workshop with a representative of the Chula vista Historical Society and the Parks and Recreation Commission present to check out possible sites for a local history museum. D. Mission statement Workshop Date This item was tabled. VI. Literacy Team Coordinator's report This item was taken out of order. Meg Schofield, Literacy Coordinator, reported that the Literacy Program currently had 88 matched tutor-learner teams in the program, with 8-10 teams waiting to meet for the first time. In addition, another 10-15 people are waiting to be matched, and 8-10 teams who are not actively meeting right now. Literacy staff deal with over 130 learners at any given time. In terms of promotion of the literacy program, the Chula Vista Literacy Team belongs to the San Diego county Literacy Network, which includes all literacy providers in the County. This organization is designed to handle publicity and programs on a level that could not be accomplished by the individual organizations. Some of these programs are San Diego Reads Best, and Trip 10 (a 10K run, 5K walk sponsored by the Union Tribune), and International Reading Day. The Chula vista Literacy Team actively takes part in all programs sponsored by the network and gets both tutors and learners from these events. This network also runs a 1-800 number to connect learners and tutors to a literacy program in their own area. The Chula vista Literacy Team has strong connections with the Human Services council and promotes the program heavily through Rohr Industries. A survey showed: 42% of the tutors learn of the program through the media 18% heard about the program from the library 10% heard about it at work, (Rohr) 14% are referred by family or friends 18% hear about it from other sources. The majority of learners are referred by family or friends. . . . LIBRARY BOARD OF TRUSTEES - 7 - DECEMBER 4, 1991 20% of learners came from the library or saw the literacy sign outside the literacy center. 15% are referred through other agencies The Chula vista Literacy team has the least amount of paid staff of any literacy team in the County. Learners go through a two hour screening process to match them with tutors. Because of the labor intensive process involved, learners must sometimes wait three weeks before that initial interview. After six months learners are again screened to access the effectiveness of the program. V. LIBRARY DIRECTOR'S REPORT A. Completion of Installation of On-line Catalog for Public Use The Library Director reported that the on-line public catalog is working, is being heavily used and is well received. B. Increase in Circulation Library circulation has increased 10.5%, or 42,895 items, this fiscal year, as of November 21, 1991, over the same period last year. This increase could be attributed to an upgraded paperback book collection and the new compact disc collection. The Library has also changed the circulation period for new books from 28 days to 14 days to allow more people access to them. Any of the above factors could account for circulation as well as more people using the library. Circulation at the Castle Park library has increased 108%. (Trustee Viesca left at 5:45 pm to attend another meeting) C. California Library Association Annual November 16-19, 1991, Oakland California Conference, Director Lane reported Library staff showed a programs and attendance Conference. that the Chula Vista Public great deal of interest in the was unusually high at this CLA . . . LIBRARY BOARD OF TRUSTEES - 8 - DECEMBER 4, 1991 VII. COMMUNICATIONS C. Written Comments - none D. Board Comments VIII. ADJOURNMENT - The meeting adjourned at 5:50 pm. Library Board of Trustees meeting will be a scheduled for January 8, 1992. The next workshop