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HomeMy WebLinkAbout1991-09-18 BOLT MINS '. . . . .. city Clerk (9 copies) MINUTES LIBRARY BOARD OF TRUSTEES SEPTEMBER 18, 1991 LIBRARY CONFERENCE ROOM 3:30 PM BOARD MEMBERS PRESENT: Chair Williams, Vice Chair Alexander, Trustees Donovan, Viesca, Wilson BOARD MEMBERS ABSENT: None CITY STAFF PRESENT: Library Director Lane, Assistant Library Director Palmer OTHERS PRESENT: Betty Roche I. APPROVAL OF MINUTES - Meeting of August 7, 1991 Chairman Williams asked that section II, Subsection A, Line 5 be changed to "... in relation to PERS changes..." MSUC (ViescajDonovan) to accept the minutes of the August 7, 1991 meeting as modified above. II. COMMUNICATIONS A. Friends Betty Roche, Friends Liaison, displayed a poster that was exhibited during the Library's Centennial showing items the Friends have purchased for the Library. These items included: The ceiling banners hung throughout the Library The rental book starter collection The Oxford Enqlish Dictionarv The cultural program series Children's programs The display case in the Children's Room The big teddy bear in the Children's Room The holiday poinsettias The Christmas tree in the Children's Room The microwave oven in the staff room The Friends also contributed to the historical photomural in the Library's lobby The Friends of the Library have also allocated $600 to print a bilingual brochure to help patrons use the Library's new On-Line Public Access Catalog (OPAC), and $2,400 to install a protective plexiglass coVer for the historical photomural. LIBRARY BOARD OF TRUSTEES - 2 - SEPTEMBER 18, 1991 B. Public Comments - None III. CONTINUED MATTERS A. Potential special joint efforts of City commissions or Committees to enhance government and young people relationships Several possibilities were discussed, among them, inviting government classes to attend Library Board meetings and having a non-voting student member on the Library Board. This item was d~ferred until the next meeting. B. EastLake Joint Schoo,l-Library postponed Proposed meeting The Library Board of Trustees reviewed an information item the Library submitted to Council on the proposed joint sChool-library in the new EastLake High School campus. This topic was to be brought before the Sweetwater School Board in September, but was postponed. Chairman Williams will check with the School Board to see when this will be rescheduled. Director Lane reported that a joint sChool-public library would provide an interim solution to library service to the people in EastLake before a permanent library facility could be built. The Library is proposing to operate the facility from 3:30 to 8:00 pm during the week, during the day on Saturday and possibly on a daily basis during the summer vacation months. The proposed agreement with the school district would be for a two- year period during which time the City could determine if this venture would be cost effective. C. Adopt a Council Member Program Chairman Williams introduced this topic as a way to keep communication lines open between the Library Board and City Council and to build a foundation for future communications and projects. MSC (Viesca/Williams, 3-2 with Trustees Alexander and Donovan casting the dissenting votes) that the Library Board adopt the "Adopt a Council Member Program" to maintain communication and rapport with designated City Council members on a sporadic basis. . LIBRARY BOARD OF TRUSTEES - 3 - SEPTEMBER 18, 1991 The Trustees volunteered to "adopt" the following Council members. Trustee Alexander Donovan Viesca Williams wilson council Member Rindone Malcolm Grasser-Horton Moore Nader Chairman williams asked the Trustees report on their council contacts at the December meeting. D. Setting meeting schedule for coming year The Library Board will,meet on the fourth Wednesday of each month with the exception of their November, December and August meetings. Meetings will begin at 3:30 pm. . October 23, 1991 November - No November meeting December 4, 1991 January 22, 1992 February 26, 1992 March 25, 1992 April 22, 1992 May 27, 1992 June 24, 1992 July 22, 1992 August - No August Meeting September 23, 1992 MSUC (Alexander/Donovan) The consolidate their November and December 4, 1991. Library December Board will meeting on MSUC (Alexander/Viesca) That the Library Board accept the calendar as designated. E. Master Fee Schedule update- Increasing the fines for children's books from five cents to ten cents per day per overdue book . At their last meeting the Trustees asked that this item be held over until it could be considered by the entire Board. Director Lane explained that the purpose of overdue fines is to encourage individuals to return books in a timely manner. The Library is suggesting an increase in children's overdue fines which will bring books back faster. Al so, the new INLEX system charges the five cent children's fine on children's books even if adults check LIBRARY BOARD OF TRUSTEES - 4 - SEPTEMBER 18, 1991 them out. Teachers and parents often take large numbers of picture books out at one time and are not being charged the 25 cent adult fine. The suggested increase to 10 cents is the norm for children's fines in the County. The Children's Librarian is opposed to this increase as children often have no control over when they can return their books and have little earning power. Chairman williams stated that the Library should foster reading on a children's level as much as possible, and that this would be a bad public relations move. MSC (AlexanderjViesca, 4-1, Donovan casting the opposing vote) That the Library Board does not support increasing the overdue book fee for children's fines and suggests it remain at five cents. F. CALTAC recognition awards application Because these nominations occur at a bad time of the year for the Library Board, Chairman williams asked that Trustees Donovan and Viesca prepare next year's application and that this item be placed under Continuing Matters on the July agenda. G. Summary of Library Board Activities - FY 1990-91 Trustees determined that the highlights of the previous fiscal year included: support of the Proposition 85 Grant, attendance at the California Library Association Conference, the Public Library Association Conference, and Legislative Day, support of the Literacy Project and the in-house workshop for new trustees. Chairman williams hoped that the Chamber of Commerce sponsored City-wide Board meeting would be continued. Chairman williams asked that in the future the Board Secretary review the minutes after each meeting and prepare a report of the highlights for the Trustees for this report next year. IV. NEW BUSINESS The letter to the editor in the Star-News This item was discussed in the Assistant Library Director's letter to the Trustees. . . . LIBRARY BOARD OF TRUSTEES - 5 - SEPTEMBER 18, 1991 V. LIBRARY DIRECTOR'S REPORT A. Centennial Celebration Director Lane reported that the Centennial Celebration was tremendously successful, with attendance of 300 to 400 people. The level of participation at this event shows the level of community support for and appreciation of the library. She thanked the Friends of the Library for all their work and especially for the preparation of the history of the Library. She is considering submitting it to the American Library Association Publications Committee for recognition. Chairman williams asked that an open letter be written to the Star-News thanking the Friends and the citizens of Chula Vista for helping the Library celebrate this milestone. Trustee Wilson offered to write this letter. B. State Report - statistics of Interest This statistical report is prepared by the Library every year for the State Library. Since this report was completed, Library circulation has increased, staff thinks this is due to circulation of videos and compact discs. C. Joint meeting of Library Board, Montgomery Planning Committee, and Parks and Recreation Commission This item was discussed in the Assistant Director's letter to the Trustees. D. Grants awarded/Grandparents and Books The Library has been awarded $15,000, or $5,000 for each of its three facilities for this grant. Chairman Williams will write a letter to Assistant Director Palmer commending him on his successful grant application, Chula Vista 21 and his participation in the Centennial. E. Summer Reading Club Awards Ceremony with Mayor Nader Director Lane reported that the Library had a special program for children who had read over 100 books during the Summer Reading Program. Mayor Nader presented awards to these high achievers. F. Otay Ranch Planning This material was in the Trustee packet. LIBRARY BOARD OF TRUSTEES - 6 - SEPTEMBER 18, 1991 G. Proposition 85 - Contract Progress The Library is going to Council with the final contract as revised by the State Library and the City Attorney on September 24, 1991. H. Family Literacy and Even Start - Beginning Programs These programs have begun, and whole families are coming into the Library to get library cards and books. I. Projected dates for On-Line Public Access Catalog (OPAC) This project has been delayed yet again. Materials to modify the kiosks to aC9ommodate the terminals have been slow in arriving. Terminals have been returned to the vendor because of interference with the security system. An instructional brochure has been designed and is being printed to help the public use the system. Key caps are being installed to make the system more user friendly. Director Lane predicted that the OPAC will be in operation by the time of the next Trustee meeting. J. Increase in circulation This has been discussed previously. VI. COMMUNICATIONS C. Written Comments None D. Board Comments Trustee Donovan reported that she was very pleased with the outcome of the joint meeting with the Parks and Recreation commission and the Montgomery Planning Committee. She believes it is important that the Library Board keep a close relationship with these two groups and let them know that we intend to work with them in the future. Trustee Vicesca reported that he was very pleased with the Centennial celebration. Vice Chairman Alexander reported that he spent hours reading the Board packet, and felt the staff should be commended on all the work that they are doing. . . . LIBRARY BOARD OF TRUSTEES - 7 - SEPTEMBER 18, 1991 wilson - None Chairman williams reported that he was impressed with the Boards, Commissions and Committees Workshop this year. He appreciated the fact that City Clerk Authelet kept to a specific time schedule. He commended the Library staff on the amount of help the citizens of Chula vista are getting because of grant writing, searching for funds and keeping the Library on the cutting edge of technology for a city of our size. He also commended the Board for their work. VII. ADJOURNMENT - The meeting adjourned at 5: 19 pm. The next Library Board of Trustees meeting will be held on October 23, 1991 at 3:30 pm.