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HomeMy WebLinkAbout1991-04-24 BOLT MINS ~ ~ . . >' MINUTES LIBRARY BOARD OF TRUSTEES APRIL 24, 1991 LIBRARY CONFERENCE ROOM 3:35 PM LIBRARY BOARD MEMBERS PRESENT: Chair Miller, Vice Chair williams, Trustees, Alexander, Donovan, Viesca LIBRARY BOARD MEMBERS ABSENT: None CITY STAFF PRESENT: City Manager, John Goss: Deputy City Manager Thomson: Library Director Lane; Assistant Library Director, Palmer OTHERS PRESENT: Betty Roche, Robert Coye Chair Miller introduced City Manager, John Goss. Mr. Goss commented that Chair Miller had spoken on behalf of the Library Board to the City Council telling them that Chula vista had qualified for Prop. 85 grant funds. The 6.7 million dollars the grant will provide is equivalent to 7 years of block grant money. Overall bond issues state-wide total 75 million dollars, about 9% of which will go to Chula vista. Chula vista was the only city in San Diego County to receive grant funds, and one of only three in Southern California. Of the 18 eligible applications received by the State, Chula vista ranked in the top four. Mr. Goss further offered his congratulations to everyone who had played a part in acquiring these funds. He mentioned the Library Board, the Parks and Recreation Commission, Chula vista 2000, the Design Review Board, and the Planning commission. The favorable public support given by these groups was crucial to receiving these funds. The City Manager then read a letter addressed to Library Director Lane and Assistant Library Director Palmer commending the Library on its successful grant application. I. APPROVAL OF MINUTES - Meeting of April 3, 1991 MSUC (DonovanfViesca) that the minutes of the April 3, 1991 meeting be approved as mailed. Library Board of Trustees -2- April 24, 1991 II. COMMUNICATIONS A. Friends 1. Betty Roche, Friends Liaison, announced that the Bookstop was in need of plastic bags and asked Board members to bring in their surplus grocery bags. 2. The Friends of the Library are designing a membership brochure to be distributed from the book store. 3. Chair Miller offered to assist in the planning of the Library's 100th Anniversary celebration. She asked that this item be placed on the May agenda. B. Public Comments Mr. Coye remarked that he has been attending the Library Board meetings for ten years and had discussed building branches with the previous Library Director, Brad Simon, over ten years ago. He commended Director Lane and her staff for getting the grant, the bar coding project and the new circulation system. Deputy City Manager Thomson reported that the latest edition of the Chula vista Ouarterlv (Spring 1991) had an article on the Chula vista Literacy Project. The Literacy Project has had numerous inquiries because of the article. III. CONTINUED MATTERS A. Legislative Day/city's Legislative Policy When Chair Miller and Trustee Donovan attend Legislative Day in Sacramento on May 7th they will personally thank our local legislators who wrote letters in support of our application for Prop. 85 grant funds. Chair Miller encouraged all the Trustees to attend Legislative Day during their term of office. Chair Miller explained the City's Legislative Policy, sent with the Board packet to new Trustees, and the procedure to follow for informing the City's Legislative Policy Committee on the issues the Board will address when attending Legislative Day. One of the advantages in notifying the City's Legislative ~ . . . Library Board of Trustees -3- April 24, 1991 Policy Committee is that the City's lobbyist in Sacramento can be informed of Library issues and use his expertise in their support. Assistant Director Palmer asked the Trustees attending Legislative Day to support placing a second library construction bond issue on the ballot. This new bill is being sponsored by Senator Barry Keene. B. Budget Assistant Director Palmer reported that the Community Development Block Grant budget meeting is scheduled on May 7th. The Library is asking for $41,000 to fund and upgrade the Literacy Coordinator's position and salary and to continue the same level of benefits. without these funds, the Literacy Project will be without a leader. A number of speakers have been lined up to attend this meeting to support this position. He asked the Trustees for their support. C. Automated System Update Assistant Director Palmer reported that during the three weeks the Library was closed half days, approximately 95,000 of the 113,000 on-shelf books had been bar coded. Staff and volunteers worked hard and are still working on returned books and materials. The Library intends to bring the system up in mid-May. Assistant Library Director Palmer asked Betty Roche to relay the staff's thanks to the Friends of the Library for providing funds for refreshments for staff and volunteers during the bar coding project. D. Proposition 85 Grant application Director Lane reported on the California Library Construction and Renovation Board meeting. She thanked the City Manager for his support in asking council to allocate the $114,000 necessary to hire an architectural firm. E. Financial Disclosure - Council Action Chair Miller asked the city Attorney to send her letter of April lOth and Rich Rudolf's reply of April 12th to the other Boards and Commissions to clarify that Board and Commission members are both "advisory" and "designated employees". Mr. Rudolf replied that Library Board of Trustees -4- April 24, 1991 members of Boards and commissions are cooperating, there is no confusion, and the City Clerk's Office will keep the letters on file in case they are needed. Deputy City Manager Thomson mentioned that the City Charter prohibits payment to advisory board members. IV. NEW BUSINESS A. Date for Board Elections The Library Board will conduct the election of officers at their June meeting. V. LIBRARY DIRECTOR'S REPORT A. Rancho Del Rey site Director Lane reported that because the city will be able to proceed with the Montgomery Library, construction of the EI Rancho del Rey Library will begin earlier through the use of DIF funds. B. Lane Field site for the San Diego Public Library's new Central Library Director Lane reported that the Port Commission had established a task force to study the use of the Lane Field site for a new central library. Some delegates attended the April 23rd City Council meeting to support this cause. Director Lane is in favor of the construction of a new library as a regional resource. One of the reasons that Chula vista is able to be so cost effective is that there is a large library nearby that can supply specialized materials that are rare or very expensive to purchase. The California Room, which houses rare local history books and documents, is an example. VI COMMUNICATIONS A. Written Comments - None B. Board Comments Trustee Alexander - Chula vista should be proud of the Library. Trustee Viesca with everyone. staff. - Was very happy to share the good news Kudos to Rosemary and David and all the , . . . . Library Board of Trustees -5- April 24, 1991 Trustee Donovan - Congratulations to everyone at the city, the Library, the Library Board and the volunteers. Is very proud to be a member of the Library Board at this time. vice Chair williams - These are exciting times. The next ten years will be fun. Congratulated the Friends of the Library on their newsletter. Chair Miller - Requested consideration of Ca1tac awards on the next agenda. VII. ADJOURNMENT - The meeting adjourned at 5:30 pm. The next Library Board of Trustees meeting is scheduled for May 22, 1991.