Loading...
HomeMy WebLinkAbout1991-01-23 BOLT MINS ("'"_____1 . . . / MINUTES LIBRARY BOARD OF TRUSTEES JANUARY 23, 1991 LIBRARY CONFERENCE ROOM ONE 3: 38 PM BOARD MEMBERS PRESENT: Chair Miller, Vice Chair Williams, Trustees Alexander, Donovan, Viesca BOARD MEMBERS ABSENT: None CITY STAFF PRESENT: Library Director Lane OTHERS PRESENT: Mayor Pro-Tem Moore, June Dawson, President- elect of the Chula Vista Genealogy Society I. APPROVAL OF MINUTES - Meeting of December 5, 1990 and January 9, 1991 Chair Miller apologized for the lateness of the minutes, and requested they be available for her review at an earlier date. Both Sue Miller and Bill Alexander have applied to be delegates for the 1991 White House Conference on Libraries and Information Services. MSUC Donovan/Viesca to approve the minutes of the December 5, 1990 meeting as mailed. MSUC (Donovan/Viesca) to approve the minutes of the January 9, 1991 joint meeting as mailed. II. COMMUNICATIONS A. Friends Betty Roche reported that: Friends of the Library ordered new book bags for the home bound program The Book stop earned $15,777 in 1990 The Friends annual meeting was a success Preparation has begun for the Library's Centennial celebration in August B. Public Comments Mayor Pro-Tem Moore reported that the public memorial service for Mayor Gayle McCandliss would be on Thursday, January 24, 1991 at 1:30 pm. It is being recommended that instead of flowers, a donation be sent to the McCandliss Cultural Arts Fund. Library Board of Trustees - 2 - January 23, 1991 III. CONTINUED MATTERS A. Library Board support for a Community Center at Fourth and Orange Avenues Chair Miller indicated that she was unable to attend the last Parks and Recreation Commission meeting as intended, but planned to attend the next. She asked that she be provided with a small scale drawing of the proposed library with the addition of a community center to the east of the library building. B. Library report to Council on the progress in applying for Proposition 85 funds. This item passed on the Council's consent calendar at their January 22, 1991 meeting. The Library will go before Council again on February 5th for adoption of the Negative Declaration and certifying availability of City matching funds. The Library received word from the City lobbyist that the Library Bond Board met on January 22nd. There will be two funding cycles with one deadline on February 15th and the other on July 19th. Fifty percent of available grant funds will be applied during the first funding cycle and fifty percent plus any remaining funds during the second cycle. All projects will be ranked by the State Library staff, and a meeting of the Bond Board is planned on April 23rd to review these rankings. The final decision will probably not be announced until June. Director Lane asked the Library Board to write letters to their local State representative for their support of our grant application. The Library is attempting to meet the February 15th grant application deadline, as it provides the best chance for receiving the grant. If we do not receive the grant, we may apply during the second round. MSUC (Williams/Alexander) the Library Board Chairman will write a letter to the City Manager and the City Council emphasizing the importance and time constraints of this grant. The Board Chairman will also write a letter to the Parks and Recreation Commission thanking them for attending the joint meeting on January 9th. .- . . . Library Board of Trustees - 3 - January 23, 1991 C. Library Board BUdget MSUC (ViescajWilliams) that the Library Board budget include a rationale statement for the Travel, Conferences and Meetings Account asking that one Trustee be allowed to attend CLA and two be allowed to attend Legislative Day and the American Library Association Conference. Most of the Library Board members have served less than a year, and have not had the educational opportunity to attend these conferences. D. Conflict of Interest Report Director Lane reported that this item will go to Council again on February 5th. IV. NEW BUSINESS A. Chula vista Genealogical Society request to use the Library's Local History Room Trustee Donovan reported that the Chula vista Genealogy Society meets every Monday in the Library Local History Room. At that time on-site volunteers are available to help members of the public work on their family tree. Mrs. Dawson proposed that the Genealogy Society donate its private collection now housed in a private home to the library. In return, these books would be kept in the Local History Room of the Chula vista Public Library. She also requested the genealogy books now housed in storage be moved to the Local History Room. If books were available, members of the public could do this type of research at any time, rather then when the genealogy volunteers were available. The Chula Vista Genealogy Society is willing to purchase a microfiche machine for this purpose. Director Lane reminded the Board that they had voted on a Local History Room policy in the past and what the Genealogy Society is proposing did not conflict with this policy. The only constraint she could foresee was shelf space, and this would have to be checked. MSUC (WilliamsjViesca) that the Chula vista Genealogy Society and the Library work together to bring about the transfer of genealogy material to the Library and to set Library Board of Trustees - 4 - January 23, 1991 up the collection in the Local History Room for use by the public. v. LIBRARY DIRECTOR'S REPORT A. Automation Update The Library has started re-registering its 94,000+ patrons and is placing bar codes on their library cards. These bar codes will be necessary to check out books when the new system comes on line. This is scheduled to occur during the first week of March. The Library's books will have to be bar coded also. Director Lane reported that she will propose to Council that the Library be closed the week of February 25th in order to place bar codes on all the books. Other libraries who have made this transition have closed three weeks or longer to accomplish this task. The Library is planning a "tremendous effort" by staff and volunteers to complete bar coding the books and other materials. After the circulation system is up and running, the next phase of the project will be to begin operating the public access catalogs. B. Annual Friends Meeting Director Lane reported that at this meeting the Friends set the stage for the Library's 100th anniversary in August. The Friends will try to recreate the original celebration that occurred when the Chula vista Library first opened. Individuals will be asked to donate a previously enjoyed book as admission to the anniversary party. VI. COMMUNICATIONS C. wri tten Comments letter from Parks and Recreation Commission to the City Council D. Board Comments vice Chair Williams - Reported a rewarding personal experience with Mayor McCandliss when she visited his home about a neighborhood issue. He thanked Trustee Donovan for bringing the genealogy issue to the library. Trustee Alexander - None . . . . Library Board of Trustees - 5 - January 23, 1991 Trustee Viesca - Informed the Board that he had the pleasure of meeting and working with Gayle McCandliss in 1981 when he served on the International Friendship Commission. He thanked Trustee Donovan for what she is doing. Trustee Donovan - none Chair Miller - Offered some personal remembrances of Mayor Gayle McCandliss and said that she will miss working with her. She asked Trustees interested in attending the CALTAC Leadership Workshop in Placentia on March 9th to contact the Library Secretary. VII. ADJOURNMENT - The meeting adjourned at 5:21 pm. The next Library Board of Trustees meeting is scheduled for February 27, 1991.