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HomeMy WebLinkAboutLibrary Board of Trustees Min 1990/12/05 . . . . MINUTES LIBRARY BOARD OF TRUSTEES DECEMBER 5, 1990 LIBRARY CONFERENCE ROOM 3:30 PM BOARD MEMBERS PRESENT: Chair Miller, Vice Chair Williams, Trustees, Alexander, Donovan, Viesca BOARD MEMBERS ABSENT: None CITY STAFF PRESENT: Library Director Lane, Assistant Director Palmer, Deputy City Manager Thomson I. APPROVAL OF MINUTES - Meeting of October 24, 1990 MSUC (Miller/Donovan) The minutes of the October 24, 1990 meeting were approved as mailed. II. COMMUNICATIONS A. Friends - Betty Roche, Friends representative, reported that: - 500 magazines from the Book stop are being sent to the Persian Gulf on the USS New Orleans. - The Friends will again offer a $250 grant toward the cost of text books for library staff. - The Friends will hold an annual meeting on January 17th. - Upcoming projects include the restoration of the tiles originally on the exterior of the first Chula vista Library building. These tiles will be incorporated in a design in the foyer of the civic Center Library. B. Public Comments Fred Creveling, Nancy Palmer and Lee Wheeland, all members of the Montgomery Planning Committee, asked the Library Board to rescind their previous choice of a name for the library in the Montgomery area, "The South Chula vista Library", and endorse the name, the "Daniel M. Pass Library and Memorial Park" in its place. At their request, the Parks and Recreation Commission had changed its recommendation to honor Dan Pass. In their opinion, and that of the other members of the Montgomery Planning Committee, Mr. Pass embodied the spirit of the Montgomery area and his untimely death gives the Committee an opportunity to honor him for all the work he has done. . . . LIBRARY BOARD OF TRUSTEES - 2 - DECEMBER 5, 1990 C. Children's Services Coordinator's report on the Library program for children Suzanne Jung, Head of Children's Services, gave a brief overview of the library's program for children. Interesting facts are: 15,166 children hold library cards: 3,559 children signed up for the summer reading program last year: and story hours are given in Spanish and English both at the civic Center Library and the branches. III. CONTINUED MATTERS A. Boards and Commission's agenda section for City Council meetings - City Attorney This ordinance allows advisory boards to place items on the City council's agenda. These items must have a majority vote of the board and be submitted to the City Clerk's office at 4 pm on the Wednesday preceding the city Council meeting. B. Cheney Cup action by Council At the City Council's November 27th meeting, the Cheney Cup was given to the Chula vista Yacht Club. The City retains the right to display the cup at special events, any member of the public may view the cup at the Club during regular business hours, and the City Council can vote to reclaim the cup at any time. C. Conflict of Interest Code letter Library Director Lane explained that in going over Board minutes for the past two years with the City Attorney, it was determined that a significant portion of the Trustee's recommendations were not automatically accepted. until such time as this status changes, it is the City Attorney's opinion that Library Trustees will not be required to complete statements of economic interest. Deputy City Manager, Thomson, reported that this had been slated for the Council agenda of December 4, 1990, but was continued for two to three weeks. . . . LIBRARY BOARD OF TRUSTEES DECEMBER 5, 1990 - 3 - D. Summarv Report CV 2000 Communitv Task Force review for new members For new Trustees, Director Lane gave a brief history of the CV 2000 Task Force and the work done by this Committee. IV. NEW BUSINESS A. 1991 White House Conference on Library and Information Services Trustee Alexander will apply to this committee. B. CALTAC 1991 Regional Workshop in Library Leadership Board members will check their schedules to see if they will be able to attend this workshop. C. Advance registration for Public Library Association conference. Trustees decided to take advantage of the single-day on- site registration fee. D. Montgomery Planning Committee's submittal of the name, "Daniel M. Pass Memorial Park and Library" for the site at Orange and Fourth Avenues MSC Donovan/Alexander (4-1...Williams opposing) The Library Board recommends the name the Daniel M. Pass Memorial Library for the new library to be built at Orange and Fourth Avenues and that its original recommendation be rescinded. Trustee comments were as follows: Trustee Donovan - If the Montgomery community feels this strongly about Mr. Pass, than honoring him is important. She feels it would create community support. Trustee Alexander - Agreed with Peggy. see this spirit live in Montgomery. Would like to Trustee Viesca - Would be agreeable to change the Boards recommendation if the Montgomery area feels this way about Mr. Pass. He asked if any another person had contributed as much as Mr. Pass. . . . LIBRARY BOARD OF TRUSTEES DECEMBER 5, 1990 - 4 - vice Chair Williams - Did not think naming a building after a person was a good idea. He was not sure if people in other areas of the city would know where it was. Director Lane responded that from a professional viewpoint she was opposed to naming a City building after an individual. She thinks people need a sense of geographic location for a public building. The Orange Avenue name was recommended as a way to help people find this library. Deputy City Manager, Thomson, wondered if the rest of the Montgomery community would know who Dan Pass was. Also, from a staff perspective, he was not certain that a city staff person should be chosen for this honor. Chair Miller responded that Montgomery residents feel left out of the workings of the city. Mr. Pass put time and effort into improving the area after it had been ignored by the County of San Diego for so many years. Her feeling is to go along with the Montgomery Planning Committee and the Parks and Recreation commission. If the City council does not favor this recommendation, they can come up with a name. E. Use of the Women's Club to house a genealogy collection The property has a great deal to offer, it has a historical building, with potential as a local history museum. Under the present agreement with the Women's Club it would be very difficult to use the building as a local history museum, other than for a photo exhibition. Eventually if the Club becomes City property, and the present membership of the Women's Club cannot support this activity, the City may assume ownership. v. LIBRARY DIRECTOR'S REPORT A. Request to hold a special meeting to review architect's preliminary plans for Library at Orange and Fourth Avenue (Proposition 85) Board members agreed to meet at 3 p.m. on December 12, 1990 to review the architectural schematic drawings for the library to be built in south Chula vista. . . . LIBRARY BOARD OF TRUSTEES - 5 - DECEMBER 5, 1990 B. New Automated System Progress Some of the new computer hardware has been installed. The Library cannot begin to circulate books on the new system until the new bar codes arrive. The vendor has not delivered the bar codes on schedule. VI. COMMUNICATIONS VII. A. Friends B. Public Comments Mr. Coye suggested that the city could give the Cheney Cup to the new museum on Third Avenue. Perhaps a meeting room in the new library could be named for Dan Pass. C. Written Comments - none D. Board Comments Board members wished each other happy holidays. Chair Miller asked that Trustees direct their thoughts and prayers to Mayor McCandliss. ADJOURNMENT - The meeting adjourned at 5:37. Board of Trustees meeting is scheduled for at 3:30 pm. The next Library January 23, 1991