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HomeMy WebLinkAboutLibrary Board of Trustees Min 1990/09/26 ( . . . MINUTES LIBRARY BOARD OF TRUSTEES SEPTEMBER 26, 1990 LITERACY TEAM OFFICE 210 LANDIS AVENUE 3:42 PM Board Members Present: Chair Miller, Vice Chair Williams, Trustees, Alexander, Donovan, Viesca Library Board Absent: None city Staff Present: Director Lane, Assistant Director Palmer, Literacy Coordinator Schofield I. COMMUNICATIONS A. Friends - Book store income for this calendar year has reached $9,666. The Friends of the Library are anticipating the Library's Annual wish List for ideas on spending these funds. (Trustee Donovan arrived at 3:45 pm) B. Public - Mr. Coye suggested "Estudillo South Chula vista Library" as the name for the proposed library in South Chula vista; "civic Center Library" for the present library at 365 F Street; "Rancho del Rey Library" for the proposed library at East H Street and Pas eo Ranchero; and "Eastlake Library" for the proposed library in Eastlake. II. APPROVAL OF MINUTES - Meeting of July 25, 1990 MSUC (ViescajAlexander) to approve the minutes of July 25, 1990. III. CONTINUED MATTERS A. Methods of raising revenue This item was tabled until the next meeting. B. Friends Book Grant Award Library employee, Maria Aguilar was awarded a grant by the Friends of the Chula vista Public Library in the amount of $250 to purchase books necessary for her current college courses. LIBRARY BOARD OF TRUSTEES - 2 - SEPTEMBER 26, 1990 C. Circulation Desk Redesign The civic Center Library's main circulation desk has been redesigned to improve productivity and will include the circulation of videos from the same desk as books. Children's materials will continue to be checked out in the Children's room. The desk will be a straight line desk moved south approximately five feet. This will also allow more space for patrons entering and leaving the building as well as to line up to check out books. The new desk will accommodate the wiring necessary for the new automation system. Work began on the desk reconstruction September 24th and should be concluded by October 7th. D. Automated Library System Update The library is currently waiting for delivery of the equipment. After the system is installed, patrons will be re-registered to update patron files and to align them with established census tracts. The Library's collection will be converted from OCR to bar code labeling. Assistant Director Palmer reported the system could be running as early as Christmas or the first of the new year. E. New Trustees workshop report Sue Miller, Chair, asked for comments. They were favorable on the two half-day Library Board orientation workshops. (Vice Chair Williams arrived at 4:15 pm) Trustee Alexander suggested that the Board's format for the agenda be changed and gave the Chair an example for a new format. F. CLA Conference in San Diego Library Library 6, 1990. November Trustees are registered for the California Association Conference in San Diego November 3- The principal day for Trustees is Saturday, 3, 1990. IV. NEW BUSINESS A. Recommendation for a name for the Chula Vista library and park complex at Orange and Fourth Avenue to be presented to Council for approval . . . , LIBRARY BOARD OF TRUSTEES - 3 - SEPTEMBER 26, 1990 MS (Donovan/Viesca) the Library Board recommends the name the Orange Avenue Library (Motion defeated 2-3, opposing votes from Alexander, Miller, Williams) MSC (Williams/Alexander 3-2, Donovan, Vie sea opposed) that the Library Board recommends the name the South Chula vista Library. Board members supported this name as a way to unite this area with the rest of the Chula vista Community. This name also expresses the location of the new library without use of a specific area name such as Castle Park, Otay or Montgomery, which are only specific areas of south Chula Vista. B. Recommendation of a name for the present building at 365 F Street and a name for the future building on East H Street and Paseo Ranchero MSUC (Viesca/Williams) that the Library at 365 F Street be named the civic Center Library. MSUC (Alexander/Donovan) that selection of names for the remaining libraries be tabled. C. Set meeting schedule for the year The Trustees set the following meeting dates for the rest of the year. October 24, 1990 December 5, 1990 January 23, 1991 February 27, 1991 April 3, 1991 April 24, 1991 May 22, 1991 June 26, 1991 July 24, 1991 All meetings will begin at 3:30 pm. V. LIBRARY DIRECTOR'S REPORT A. Council approval for Library Construction (Proposition 85) for Bond California Act Funds application Renovation the and The City Council approved the library's application for California Library Construction and Renovation Bond Act LIBRARY BOARD OF TRUSTEES VI. A. C. D. - 4 - SEPTEMBER 26, 1990 Funds (Proposition 85) at their meeting of August 16, 1990. The library program will consider high school age youth and new technologies as well as the high hispanic proportion in the population. This library could be a uniquely bi-national library drawing exhibits and programs from the Culturale Centrale in Tijuana. B. Mayor's State of the city address This item was discussed in the Director's letter to the Board. C. Report on use of City buildings for political purposes The report by the City Attorney was distributed in the Library Board's packet. D. Library Staff Goals and Objectives Workshop At the Library's annual Goals and Objectives workshop, staff set the following projects as their priorities: 1. Implementation of the Inlex automation library system; 2. Securing the California Library Construction and Renovation Bond Act grant 3. Installation of the new circulation system to accommodate the Inlex system as well as the circulation of videos with books. COMMUNICATIONS Additional Friends Comments - none B. Additional Public Comments - Mr. Coye suggested that applications for Board materials use the Library's address to assure that members get their copies. Written Comments - Chair Miller made the Trustees aware of a memo from the City Attorney regarding the Board's and Commission's agenda section at Council meetings. This will be on the October Agenda. Board members signed letters congratulating three volunteers who had worked over 500 hours and one who had worked over 1000 hours. Board Comments - In response to the City Clerk's request for a day and time for a Boards, Commissions and Committees Orientation, Thursday afternoons were declared the best time, Monday afternoons and all evenings were ruled out. . . . .' LIBRARY BOARD OF TRUSTEES - 5 - SEPTEMBER 26, 1990 vice Chair williams liked having the meeting in the Literacy Office and suggested holding a future meeting at the Castle Park Library. Chair Miller thanked Meg for hosting this meeting. VII. ADJOURNMENT - The meeting adjourned at 5:15 pm. The next Library Board of Trustees meeting is scheduled for October 24, 1990 at 3:30 pm.