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HomeMy WebLinkAboutLibrary Board of Trustees Min 1989/10/25 MINUTES OF A REGULAR MEETING . LIBRARY BOARD OF TRUSTEES OCTOBER 25, 1989 LIBRARY CONFERENCE ROOM 3 PM BOARD MEMBERS PRESENT: Vice Chairperson Miller, McBreen, Romero, Williams Trustees BOARD MEMBERS ABSENT: Chairman Lindsay (excused) I. APPROVAL OF MINUTES - Meeting of September 27, 1989 MSUC (Romero/Williams) that the minutes be approved with the following revisions: Trustee McBreen's absence be excused and section B under continued Matters, Subsection 1 be changed to read, "Suggested support for placing in the bylaws that the Vice Chair become Chairperson." II. CONTINUED MATTERS A. Completion Patio Area Project . Director Lane reported that the clay soil had been removed and friable soil added to the planting area, the flow of water in the fountain reduced and fall flowers and shrubs planted in the Library Patio Area. Winter, spring and summer plantings will follow. Even though the flow of water to the fountain has been reduced, there is some overspray (due to wind) which may adversely affect plant survival. Vice Chair Miller asked that the record show that the Library fountain. from the by. Board was not originally in favor of a They were concerned that the wet concrete overspray posed a safety hazard to passer's B. Video of Assemblywoman Delaine Eastin's speech at Legislative Day, May 11, 1988 Board members viewed the video concerning libraries, education and funding. Ms. Eastin is a strong library advocate and even though her 1988 bill failed, she continues to battle for libraries. . LIBRARY BOARD OF TRUSTEES - 2 - OCTOBER 25, 1989 C. Library Board Bylaws - Subcommittee Report Trustee Romero presented the three changes recommended by the Board Bylaws Subcommittee. They are as follows: Article II, section B. Although not a requirement, it is suggested that the Vice Chair shall succeed the Chair. A minimum of 1 (one) years' service is further recommended to be elected to the office of Vice Chair. Article III, Section D. An orientation workshop shall be conducted for each new board member. This workshop shall be conducted by both the Board Chairman and the Library Director. It is recommended that this workshop be completed within 45 days of appointment. Article IV, Section C. If a member is absent from three (3) regular meetings consecutivelv. unless excused by the Board, his/her office shall become vacant. If a member of the Board is absent for forty percent (40%) of the meetings during the fiscal year, the matter shall be referred to the City Council for review. MSUC (Romero/williams) that these be added to the Library Board Bylaws. D. California Library Construction and Renovation Bond Funds (Prop 85) Workshop Date Director Lane reported that until we receive the guidelines for applying for Proposition 85 funds from the California State Library, there is not enough information for a workshop. The guidelines may be forthcoming in January. A special meeting/workshop will be held when the information is received. Vice Chair Miller suggested that the Board and staff remember that when a meeting must be cancelled, the Board Chairman should be the person to do it (Re: October 12th workshop). E. CLA Attendance in Oakland Board members discussed whether they wished to send a representative to CLA. No Trustees are planning to attend this year unless CALTAC selects Board nominees for an award. Trustee McBreen felt that CLA should not conduct workshops on subjects such as "Serving Sexual . LIBRARY BOARD OF TRUSTEES - 3 - OCTOBER 25, 1989 Minority Youth". Vice Chair Miller suggested he write a letter to CLA expressing his opinion. F. Distribution of Free Publications in Library Director Lane reported one negative response to the Star-News article of September 27, 1989. She informed the Board that this is not an intellectual freedom issue since all gift periodicals are placed on the Library's periodicals shelf marked "donations". It is, however, a housekeeping issue and the Library keeps free periodical publications in the lobby for only 24 hours. . Trustee McBreen suggested that only the Reader and Senior World be allowed in the lobby. Mrs. Lane stated that many parents wanted the free San Dieqo Familv Press and San Dieqo Parent Maqazine which list events for children. Mr. McBreen also suggested that some type of news stand or bin be acquired to display these items in the lobby along with a suitable disclaimer stating that the viewpoint in the papers did not necessarily reflect that of the Library. Trustee Romero thought none should be distributed from the lobby since they are available in the periodicals section. Vice Chair Miller supported the Library's current practice of disposing of all items after 24 hours. III. NEW BUSINESS A. Recommendat:ion of East H Street, Paseo Ranchero site in the development for Sweetwater/Bonita Planning Area library east of 805 Director Lane reviewed the advantages and disadvantages of the six library locations presented in the site selection report of January, 1988. She listed the reasons that five of the six sites are no longer viable. . Director Lane informed the Board that she would recommend the East H Street-Paseo Ranchero site to Council for a library and asked the Board's support. MSUC (Romero/Williams) The Library Board endorses the Library Director's recommendation of the paseo Ranchero site as a location for a minimum 35,000 square foot library. LIBRARY BOARD OF TRUSTEES - 4 - OCTOBER 25, 1989 Deputy City Manager Thomson informed the Board that the Development Impact Fees for necessary City facilities are anticipated over 20 years. The City is working on ways to get funding for necessary services from the Developer prior to their accumulation through DIF. B. Discussion on the location of Library within the shopping center at East Lake Trustee Romero, (CV2000 Cultural Arts Committee), informed the Board that CV2000 is trying to come up with a conceptual plan for a cultural and performing arts center (500 seats). He indicated that if the four acres dedicated by East Lake for a performing arts center and the 1 acre dedicated for a library were combined, a larger facility housing both, plus a possible art gallery could be built. He asked the Board's support for this joint venture. Director Lane stated that the site for the performing arts center/library would probably be at the periphery of the commercial area, while the site dedicated by East Lake to the Library was to be in the center of the shopping center. The Library could possibly choose either site. Due to the time constraints concerning this Vice Chair Miller tentatively scheduled a meeting to be held on Wednesday, November 8, 3:00 pm. Confirmation will be forthcoming. matter, special 1989 at C. Application for LSCA Literacy Grant Funds Assistant Library Director Palmer informed the Board of the Library I s intent to apply for $25,000 in federal LSCA grant funds for the Literacy proj ect. The grant requires that these funds not supplant existing programs, but create new ones. Therefore, the $25,000 will be used to hire an individual to serve as an outreach coordinator to attract learners, tutors and money to the Literacy Team. Next fiscal year, Year Four of the grant, funds will be cut back 25% or $15,000. MSUC (McBreen/Romero) That the Library Board endorse the Library's intention to proceed with an application for LSCA Title VI funds. LIBRARY BOARD OF TRUSTEES - 5 - OCTOBER 25, 1989 . IV. LIBRARY DIRECTOR'S REPORT A. Approval to purchase Serra van Approval has been received to purchase the surplus Serra van for deliveries to the branches. B. Fair Sharing Implementation The twenty-five book limit has been implemented. There have been two public comments, both asking for a higher limit. Staff has been extensively trained to deal with this matter positively. Trustee McBreen felt that the signs regarding the limits were not appropriate. Motion (McBreen) That the signs for the fair sharing standards be worded in such a way as to elicit public understanding and support by stressing the fair sharing aspects of the plan. (Motion died for a lack of second) . Assistant Director Palmer explained that the present temporary sign had been put up at the request of Library staff. The proposed wording for the future sign will be sent to the Board for their information. C. Rental Book Update The Friends of the Chula vista Public Library have appropriated $3,000 to begin a rental book collection. An information item is being prepared for the Council meeting of November 7, 1989. The rental book collection will be implemented by December 1, 1989. D. Orange and Hermosa site land acquisition The City is moving forward on acquiring the 5.5 acre parcel of land at the SE corner of the Orange and Hermosa site. E. Lauderbach site Library should citizen Director indicated that have a footprint for Center for this site. at the next meeting she a Library and Senior . LIBRARY BOARD OF TRUSTEES - 6 - OCTOBER 25, 1989 V. COMMUNICATIONS A. Friends Betty Roche listed the items the Friends are funding: a rental book collection, children's programs, a computer printer and table for the Literacy Team, children's programs for the branches, printing costs for a Cultural Arts Directory for the CV2000 Cultural Arts Subcommittee, and printing a book on the trees of Chula Vista for the Chula Vista Historical Society. The total amount funded by the Friends this year is $9,510. Vice Chair Miller asked sponsoring an author talk library. the and Friends to consider book signing at the B. Public Comments - None C. Written Comments - Letter from Senator Wilson's office. D. Board Comments Trustee McBreen commented on careless handling of books by a staff member unloading the exterior book bins into carts. Trustee Romero - asked Director Lane to consider plaques ack- nowledging donations to the Library. He indicated he would be the first to make a donation. He thanked Betty Roche and the Friends for operating the book store. He asked Director Lane about the recognition pins for volunteers. The Volunteer Coordinator will bring this to the next meeting. Acknowledged all the meetings the Library Director attends. Vice Chair Miller asked that Board members call the Board Secretary informing her if they would or would not be able to attend the next meeting. VI. ADJOURNMENT - The meeting adjourned at 5:58 pm. The next regular Library Board of Trustees meeting is scheduled for December 6th at 3:00 pm. There will be a Board reception for Library employees preceding the meeting.