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HomeMy WebLinkAboutLibrary Board of Trustees Min 1989/09/27 City Clerk (9 copies) . MINUTES OF A REGULAR MEETING LIBRARY BOARD OF TRUSTEES CITY OF CHULA VISTA, CALIFORNIA SEPTEMBER 27, 1989 LIBRARY CONFERENCE ROOM 3:00 PM BOARD MEMBERS PRESENT: Chairman Lindsay, Vice Chair Miller, Trustee Williams BOARD MEMBERS ABSENT: Trustees McBreen, Romero Items from the agenda were taken in the following order: IV. LIBRARY DIRECTOR'S REPORT A. Castle Park/Otay and Woodlawn Park Libraries . 1. Grand Opening - July 28, 1989 Director Lane reported on the grand opening of the Montgomery libraries and distributed an informational flyer giving the location and hours of the two new libraries, the Civic Center Library and the Chula Vista Literacy Team Office. 2. Progress report by Assistant Director, David Palmer Assistant Director Palmer reported to the Board that the Castle Park Library has received a favorable response from the community as well as members of the County Library. Circulation is approaching 800 per week, a little under the goal of 1,000 per week. circulation of 50, 000 items is expected from this library by year's end. Tuesday story hours have been initiated at both Montgomery libraries; Castle Park at 10 am and Woodlawn Park at 3 pm. This week 104 people attended story hour at Castle Park and with 8-10 attending story hour at Woodlawn Park. The Woodlawn Park Library, serving a smaller community off the well-traveled roads serves between 10-25 people each day. The Board was invited to visit both libraries. . LIBRARY BOARD OF TRUSTEES - 2 - SEPTEMBER 27, 1989 B. "International Literacy Week" Proclamation - September 12, 1989 Director Lane reported that September 8-14, 1989 was International Literacy Week. At the September 12th Council meeting a proclamation was read by Mayor Cox. Chula Vista Literacy Team pins were presented to the ci ty Council by Gerry Craver, Chula vista I s Literacy Coordinator. Literacy Team pins were presented to each Library Trustee at this Board meeting of September 27, 1989. C. CV2000 Library Subcommittee August 23, 1989 The Chula vista 2000 Library sub-committee has been meeting regularly twice a month. Library Field Trip The Committee recently visited the Huntington Beach Public Library and the San Juan Capistrano Public Library to view libraries that include art and cultural exhibition space. Members requested to see the proposed branch library sites in Chula vista on Saturday, October 7th. Director Lane invited the Library Trustees to accompany them. D. Fall Concert and Cultural Series Announcements Attendance for the two september programs, and "Westwind Brass", has been approximately people for each program. "Quetzal" 60 to 70 E. First Fall Volunteer Coffee - September 12, 1989 The Fall Volunteer Coffee had a very good turnout of about 28 people with volunteers providing refreshments. The Library Director spoke about the Library's plans for the coming year. F. First Fall Friends Meeting - September 7, 1989 The September Friends meeting had a good turn out. At the next meeting they will consider approval of the "wish list". . LIBRARY BOARD OF TRUSTEES - 3 - SEPTEMBER 27, 1989 G. Library Automated Systems, In-House Demonstrations August 1, through September 12, 1989 Five vendors have given demonstrations at the Library. A request for proposal will be sent out soon. The Library's Goals and Objectives Workshop on September 18th discussed implementation of an automated circulation system this fiscal year, with the public access catalog to be operational in the summer of 1990. H. Serra Cooperative Library System 1. System Advisory Board Appointment Dot Moore has been appointed as Serra Advisory Board member for Chula Vista. 2. Chair of Children's Committee Library Director Lane has been selected as Chair of the Serra Children's Committee this year. . 3 . Proposed purchase of Serra Van The Serra system has contracted its inter-library deliveries to a commercial firm and have put their delivery van. The City's garage has evaluated the van and found it in "good condition." If purchased, Chu1a vista will use the van to make deliveries to the branches. I. Otay Ranch - Baldwin Company presentation - August 24, 1989 Library Director Lane reported on a major presentation to City and County officials by Baldwin Company on their planned community at otay Ranch. J. Museum at 311 F Street Status This building is now being rented by the City for use as office space. Norman Park Center activities will be held there also while the Center is being renovated. Director Lane is exploring the possibility that the Chula Vista Historical Society may be able to use the windows as a display area. . LIBRARY BOARD OF TRUSTEES - 4 - SEPTEMBER 27, 1989 K. Library Staff Workshop on Library Goals and Objectives for FY 1989-90 This information was listed in Rosemary's letter to the Board. Director Lane then brought the Board's attention to a newspaper article in the Chula Vista Star-News regarding the distribution of free reading materials from the lobby of the Library and requested discussion later in the meeting. Chairman Lindsay commended the Director on her report. V. COMMUNICATIONS A. Friends Betty Roche reported that the Book stop earned over $7,000 last fiscal year. August 1989 receipts totaled $1,010. More volunteers and addi tional shelving is needed. B. Public Comments Mr. Coye thinks the publicity for the branches has been good. He asked if supplies could be sold at the Literacy Office or if donated books could be made available for a small fee. (Trustee Williams arrived at this time 3:55 pm) Chairman Lindsay entertained comments from each student in the room regarding their observation of the Library Board meeting. They represented Chula Vista High School and were there to observe government in process. C. Written Comments - None D. Board Comments Trustee Williams reported he had been involved in an auto accident on the way to the meeting and apologized for being late. Vice Chair Miller thanked Chairman Lindsay for his lemon bars, and the Library Director and Board Secretary for the refreshments they provided. . LIBRARY BOARD OF TRUSTEES - 5 - SEPTEMBER 27, 1989 She voiced her disappointment that absent Board members did not notify the Library Secretary that they would not be able to attend this meeting. II. CONTINUED MATTERS A. Video of Assemblywoman Delaine Eastin's speech at Legislative Day, May 1988 This item was deferred until the next Library Board meeting. B. Library Board Bylaws - Subcommittee Report Vice Chair Miller reported that the Bylaw subcommittee discussed: . 1. Strong support for placing in the bylaws that the Vice Chair automatically become the Chairperson. 2. Attendance - define rUles/procedures for absence. 3. Add under the workshop section of the bylaws, "The Board Chairman and Library Director would conduct an orientation workshop for new members within 45 days of their taking office." A complete report was deferred until the next meeting. C. Fair Sharing Standards Implementation 1989 October 16, Director Lane reported that a 25 book limit will be implemented after the City Council has been informed. A sign will be placed by the terminals to notify patrons. Another sign will posted requesting patrons limit their selections to five items on a subject. D. Rental Book Collection Implementation - November 1, 1989 The Library intends to begin implementation of a rental book collection on November 1st. It will be funded by the Friends. Board members offered their assistance on getting this project up and running. E. Lauderbach Community Center as a Library site- Progress report . The City Manager has asked the Library Director to hire a consultant to prepare a site plan for a proposed library at the Lauderbach Community Center site. These LIBRARY BOARD OF TRUSTEES - 6 - SEPTEMBER 27, 1989 plans are to encompass the possibility of sharing the 4 acre site with a senior citizen's center. III. NEW BUSINESS - Strategy to apply for California Library Construction and Renovation Bond Funds (Prop 85) Director Lane explained that she plans to apply for Proposition 85 funds to build a library in the Montgomery area. Developer Impact Fees (DIF) are available in the eastern territories for public facilities. Director Lane requested a special Board workshop to share information and plan a strategy. Trustee Williams and Miller agreed and indicated the meeting would be on October 16, 1989 at 4 pm. I. APPROVAL OF MINUTES - Meeting of July 26, 1989 MSUC (Miller/williams) to approve the minutes of July 26, 1989 with the following amendment under V. Communications, Section D. Board Comments, Paragraph 4: Change "He also indicated his disappointment in the California Legislative delegation..." to, "He also indicated his disappointment in Senators Wilson and Cranston..." Chairman Lindsay expressed amazement that neither Senator responded to the Board's letter. At this time Chairman Lindsay reopened Communications. Chairman Lindsay reported that the Board's nominations for CALTAC awards had been acknowledged. The CLA conference in November was discussed. Chairman Lindsay encouraged Trustee Williams to attend if his schedule permitted. Trustee Williams reported that he got rave reviews from people who had attended the "Quetzal" program at the Library. He thanked the Friends for providing this program. He also suggested that the Board submit a nomination for the annual Humanitarian of the Year award presented by the City of Chula Vista. Board members agreed and directed Trustee Williams to prepare the nomination for Board approval. Director Lane discussed the article on distributing free literature that came out the Chula Vista Star-News September 27th and displayed some of the free publications that are distributed in the Library lobby. The difference between availability and distribution of material was discussed. This topic will be on the agenda at the next meeting. Chairman Lindsay informed the Board that he would like to reestablish the Board tradition of holding an annual get . LIBRARY BOARD OF TRUSTEES - 7 - SEPTEMBER 27, 1989 together with Library employees so that staff and Board members could meet and get to know each other. It was decided that the November and December meetings would be combined on December 6th with the informal reception held at 2 pm before the regular Board meeting. VI. ADJOURNMENT - The meeting adjourned at 5:36 pm. The next regular Library Board of Trustees meeting is scheduled for Wednesday, October 25th at 3 p.m. . .