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HomeMy WebLinkAboutLibrary Board of Trustees Min 1989/07/26 "-. . MINUTES OF A REGULAR MEETING LIBRARY BOARD OF TRUSTEES CITY OF CHULA VISTA, CALIFORNIA JULY 26, 1989 LIBRARY CONFERENCE ROOM 3:07 PM BOARD MEMBERS PRESENT: Chairman McBreen, Vice Chairman Lindsay, Trustees Miller (arrived at 3: 20 pm) Romero and williams BOARD MEMBERS ABSENT: None CITY STAFF PRESENT: Library Director Lane, Assistant Library Director Palmer, Deputy City Manager Thomson, Landscape Planner williams, Library Volunteer Coordinator Facknitz I. APPROVAL OF MINUTES - Meeting of June 28, 1989 MSUC (Williams/Lindsay) to accept the minutes as written. II. CONTINUED MATTERS . A. Patio Area Project Chairman McBreen began by recapping the history of the fountain. He reported that he had met with Director Lane and Landscape Planner Williams on July 6th on the fountain issue. At that time they had agreed to recommend: 1. Not reducing the height of the fountain 2. Replacing imported clay soil and making auger holes in hard pan 3. Reducing the flow of water 4. Enlarging the catch-basin 5. Seasonal plantings would be determined by Director Lane and Trustee Miller Garry Williams, Landscape Planner, reported that there was a problem with over spray, and that the Class A top soil called for in the contract had not been provided. He reiterated that the Library had agreed to pay for the replacement of the soil and for seasonal plantings and that the Parks and Recreation Department would provide on-going maintenance. The first seasonal planting would occur in October. . After general discussion, Chairman McBreen asked if the Board endorsed the recommendations agreed to by the LIBRARY BOARD OF TRUSTEES - 2 - JULY 26, 1989 Board Chairman and the Library Director on July 6th. There was informal agreement, but no action was taken. B. CALTAC Awards Chairman McBreen announced that nominations for CALTAC Awards were due by August 15th. MSUC (McBreen/Romero) That the Library Board of Trustees resubmit last year's award nominations for Sheridan Hegland and the Friends of the Library with special emphasis on Sheridan Hegland's posthumous nomination. The Board asked that a bibliography of Sheridan Hegland's works be provided as quickly as possible. C. Review of Library Board Bylaws Chairman McBreen suggested that this item be deferred until everyone has had a chance to review the bylaws. A sub-committee, consisting of Trustees Romero, Miller and Williams was established to review and make suggestions for change by the september meeting. III. NEW BUSINESS B. Consideration of a Chula Vista Museum Director Lane discussed the Council information item in the Board packet on the consideration of the building at 311 F Street for use as a City Museum. She asked for direction from the Board. There was general discussion on the topic of a museum and the feasibility of- the building's use as a museum or for some other City function. Deputy City Manager Thomson reported that staff had been requested to look at the building for a variety of purposes. MSC (Romero/Miller 4-1, Lindsay voting no) the Library Board of Trustees supports, in theory, the concept of a joint effort between the Chula vista Historical Society and the Chula vista Public Library on a future museum venture. . . LIBRARY BOARD OF TRUSTEES - 3 - JULY 26, 1989 C. Volunteer Recognition Director Lane suggested that the Library Board might wish to write a letter acknowledging the volunteers highlighted in each quarterly issue of the Library's Volunteer Newsletter. The Library's Volunteer Coordinator, Julianne Facknitz reported that there had been four previous issues of the newsletter and that letters should also be sent to past "Volunteers of the Month". Volunteers who contribute 500 or more hours of their time to the Library should also be acknowledged. MSUC (McBreen/Williams) The Library Board shall be permitted to recognize by letter the outstanding service and achievements of volunteers. . There was general agreement among the Board that volunteers highlighted in the newsletter, volunteers that contribute 500 hours of service, and volunteers who did exceptional work should be recognized. The Board requested that Director Lane and Volunteer Coordinator Facknitz keep them informed of these individuals. Staff will also prepare draft letters for the Board's signature. Trustee Romero contributed $25 for recognition pins. A. Library Board Elections Vice Chairman Lindsay continue as Chairman. from consideration. nominated Chairman McBreen to Mr. McBreen withdrew his name MSC (Romero/Williams 4-0, Lindsay abstaining) to elect Rodger Lindsay as Library Board Chairman. MSUC (Romero/Williams) to elect Sue Miller Library Board Vice Chairman. At this point the meeting was turned over to the Board's new Chairman, Rodger Lindsay. IV. LIBRARY DIRECTOR'S REPORT A. Branch Library Update and Open House . Director Lane reported that the Castle Park/otay and Woodlawn Park Libraries were now open and invited the LIBRARY BOARD OF TRUSTEES - 4 - JULY 26, 1989 Board to an Open House at each Library on July 28th from 2 to 4 o'clock. Assistant Director Palmer reported that Library Associate Jorge Castillo was serving as Branch Manager at Castle Park. He is assisted by Senior Circulation Assistant Lynn Aldous and a part time shel ver. At Woodlawn Park, Library Associate Connie Cervantes acts as Branch Manager. B. General Plan Updates Library Director Lane reported that there was now a library element in the City's General Plan. C. Chula vista 2000 Library and CUltural Arts Sub- Committees Director Lane reported that the Chula vista 2000's Library and Cultural Arts sub-committees were now meeting regularly. She thanked Sue Miller and Bill McBreen for their participation on the Library sub- committee and Robert Romero for volunteering for the CUltural Arts sub-committee. D. Mural Recognition Director Lane been written contributed to Mural. reporte~ that a Council referral had recogn~zing those individuals who the creation of the Chula vista Heritage E. Fair Sharing Standards Progress Report Director Lane reported that after the last Board of Trustee's meeting, staff realized that the Board was requesting that patrons be allowed only 25 items at any given time and not just limiting items to 25 per check- out. The staff is now trying to determine how the Library might be able to handle this situation. She indicated that staff would visit San Diego and Escondido Public Libraries to see how they handle this situation. Board members also suggested Cerritos and Huntington Beach libraries. Director Lane also reported that staff had conducted a one-day study to determine the number of patrons affected by such a policy. out of the 600 plus individuals who checked out books on Thursday, July 20, 1989, twelve would have been blocked from checking out more items under the proposed limit. She promised a . LIBRARY BOARD OF TRUSTEES - 5 - JULY 26, 1989 report would be made to the Board at their September 27th meeting. v. COMMUNICATIONS A. Friends - No report B. Public Mr. Coye suggested that although a letter of recommendation to volunteers is nice, it would be better to present something to them in person. Director Lane indicated that the volunteers have a regular meeting on the first Tuesday of the month at 8: 30 am. This might be an appropriate time to make presentations. C. written Comments . Chairman Lindsay pointed out the request by the Chula vista Pub 1 ic Library' s Literacy Team to have a Board member participate in a "Survival Workshop" on September 16th. Chairman Lindsay will represent the Library Board at this Workshop. D. Board Comments vice Chair Miller thanked Mr. McBreen for his year of service as Board Chairman. He congratulated staff on the opening of the two new libraries. Trustee Romero also thanked staff for their efforts and Mr. McBreen for his work as Chairman. Trustee Williams expressed his appreciation that the library was now branching out. Trustee McBreen wished to recognize Gerry Craver and the work of the Literacy Team. He also indicated his disappointment in the California Legislative delegation for not supporting a bill on acid-free paper. He asked staff to prepare a follow-up letter. Chairman Lindsay discussed the possibility of a fund raising program (possibly held in conjunction with the Friends of the Library) to be held in the spring. . LIBRARY BOARD OF TRUSTEES - 6 - JULY 26, 1989 VI. ADJOURNMENT The meeting was adj ourned at 5: 12 . The next Library Board meeting is scheduled for September 27, 1989 at 3 p.m.