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HomeMy WebLinkAboutLibrary Board of Trustees Min 1989/04/26 . MINUTES LIBRARY BOARD OF TRUSTEES APRIL 26, 1989 LITERACY TEAM OFFICE 210 LANDIS AVENUE 3 PM BOARD MEMBERS PRESENT: Chairman McBreen, Vice Chairman, Lindsay, Trustees Miller (arrived at 3 : 30 pm), Romero ( arrived at 5 pm and left at 6:30 pm), Williams BOARD MEMBERS ABSENT: None LIBRARY STAFF PRESENT: Library Director Lane, Assistant Library Director Palmer, Literacy Coordinator Craver Introduction of new Board member Ronald Williams . New Trustee, Ronald E. Williams, appointed to fill the unexpired term of Trustee Sheridan Hegland, was introduced to the Library Board. Trustee Williams briefly outlined his career and expressed his interest in the Library and his happiness at being appointed. I. APPROVAL OF MINUTES - Meeting of March 22, 1989 MSUC (Lindsay/Miller) to approve the minutes of the March 22, 1989 meeting with the following addition to II B. MSC: Reason for Romero abstention was given: Don't disagree, but lack sufficient information. II. CONTINUED MATTERS A. Presentation of two alternative concept plans for the proposed park site at Orange and Hermosa Avenue by Shauna Stokes and POD Landscape Architects. Shauna Stokes, Senior Administrative Analyst for the Parks and Recreation Department, introduced John Krizan and Frank Brower, landscape architects with POD, Inc. and Skip Haugh, architect with SOlerno-Livingston and Partners, Inc. They outlined possible concept plans for the Orange and Hermosa site, stressing that they were not making a proposal, but were instead looking for direction from the Board. The presentation had previously been made before the Montgomery Planning Committee and the Parks and Recreation Commission. . - . LIBRARY BOARD OF TRUSTEES - 2 - APRIL 26, 1989 After discussion among the Board, consensus was reached that the proposed Library should be 40,000 square feet, with an internal, mUlti-purpose convertible room for meetings, cultural events, etc. Chairman McBreen then appointed a sub-committee consisting of Trustees Romero, Miller and Williams to draft a motion in regards to the Orange and Hermosa site, with action to be taken later. B. Update on Rodger Lindsay's letter Trustee Lindsay announced that he had received acknowledgement of receipt of his letter by the city Clerk and that he was disappointed that the original study and Library Director Lane's cover letter to the board had not been sent with the letter. Director Lane indicated that the Library has received a Council referral requesting a comprehensive report. . There was also discussion about the article in the San Diego Union and the fact that Trustee Romero was quoted as opposing the action, when in fact, he abstained on the vote on sending vice Chairman Lindsay's letter to Council. Trustees Miller and Lindsay suggested that in the future, all queries from the press be referred to the Chairman. Trustee Romero disagreed. C. Library Board Minutes Procedure There was discussion about the ability of the Board to review and edit Board meeting minutes. MSUC (Miller/McBreen) procedure on Library paragraph G to Article to amend by-laws Board minutes by III to the By-Laws: to include adding sub- "The procedure for taking minutes shall be decided by the Board. The minutes should contain sufficient supporting information to identify the reason and intent of Board actions. The minutes of all Board of Trustee meetings are the property of said entity and should be accessible to all members at anytime." Chairman McBreen also suggested that there be a review, during the next months, of the Library Board By-Laws. . . LIBRARY BOARD OF TRUSTEES - 3 - APRIL 26, 1989 D. Update on Sea Chanty A memo from Gregg Hanson, Building Superintendent, to Gene Asmus, Assistant City Manager, as to the possible options regarding the Sea Chanty was discussed. MSUC (Lindsay/Miller) That the City inquire whether the artist would like to have "Sea Chanty returned at her own cost for removal, with a 30 day response time requested. The Board wishes to have a copy of the letter. III. NEW BUSINESS A. Library Board policy statement - Sue Miller A proposed policy statement was distributed by Trustee Miller concerning the role of the Library Board. After some discussion, this item was deferred and Trustees were asked to bring their input to the next meeting. B. Award for Sheridan Hegland . Chairman McBreen reported that a gavel and resolution in honor of former Trustee Hegland was presented at the April 25, 1989 city Council meeting. He invited any interested Trustees to accompany him, following the meeting, to present these items to Mrs. Hegland. C. Status report on Literacy Team efforts Literacy Team Coordinator, Gerry Craver, distributed a report outlining the success of the program to date. She further discussed recent accomplishments and work on securing future funding since the Governor has vetoed continued State funding for literacy projects after their fifth year. MSUC (MCBreen/Romero) That the Board receive a regular monthly report on the status of the Literacy Team. The report is to be presented in person by the Coordinator or in writing. D. Date of May Library Board meeting . The next meeting set for May 24, Room 1. of the Library Board of Trustees was 1989 at 3 p.m. in Library Conference LIBRARY BOARD OF TRUSTEES - 4 - APRIL 26, 1989 . IV. LIBRARY DIRECTOR'S REPORT A. Library Budget Update Library Director Lane recapped the status of the Library's twenty supplemental requests. The Board reviewed the recommendations from the Budget Analyst regarding the Library Board Budget. Library Director Lane announced that the Library was pursuing a new circulation system and on-line catalog in this year's CIP (Capital Improvement Program). The Board requested that Deborah Barrow attend the next meeting to discuss the automated system. B. Castle Park and Woodlawn branch progress This item was not discussed due to time constraints. V. COMMUNICATIONS A. Friends . Friends Liaison, Betty Roche, reported that due to the success of the Book stop, the Friends were able to purchase a number of items for the library, including Children's Room Chairs. B. Public Comments Mr. Coye suggested that if a 40,000 square foot library is constructed in Montgomery, that the meeting room space be used for literacy projects. He also questioned the proposed fountain at the Orange and Hermosa site. C. written Comments Trustee Lindsay noted that a Council Referral on the Library's water feature was included in the Board packet. Library Director Lane indicated that the City Manager has endorsed $4,000 for seasonal plantings. D. Board Comments . Chairman McBreen requested that the issue of establishing reasonable limits on circulating items be deferred to the June meeting and would appear under the heading, "Establishment of Fair Sharing Standards." . LIBRARY BOARD OF TRUSTEES - 5 - APRIL 26, 1989 . Trustee Miller reported that she was pleased that the J+ books in the Children I S Room were in alphabetical order. Trustee Lindsay indicated that he enjoyed the exhibits on miniatures and missions in the Children's Room. Trustee Hegland's the July, Lindsay requested that former Chairman final report be appended to the minutes of 1988 meeting, the Board concurred. Trustee Lindsay asked whether the Library was applying for a grant from the Mellon Foundation for the Library of America Series. Assistant Director Palmer said that staff was in the process of preparing an application for the Castle Park Library, which is the only facility within the Chula vista Library which qualifies. VI. ADJOURNMENT The Library Board of Trustees meeting adjourned at 7:06 pm. The next Library Board of Trustees Meeting is scheduled for Wednesday, May 24, 1989 at 3 p.m. at the Chula vista Public Library, Conference Room One. . .