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HomeMy WebLinkAboutLibrary Board of Trustees Min 1989/01/25 . . . . City Clerk (9 copies) MINUTES REVISED LIBRARY BOARD OF TRUSTEES JANUARY 25, 1989 LIBRARY CONFERENCE ROOM 2 PM BOARD MEMBERS PRESENT: Chairman McBreen, Trustees Miller, Romero BOARD MEMBERS ABSENT: vice Chairman Lindsay, Trustee Hegland (Excused) LIBRARY STAFF PRESENT: Library Director Lane, Director Palmer Assistant The meeting was called to order at 2:10 p.m. I. APPROVAL OF MINUTES - Meetings of October 28, 1988, November 4, 1988, December 2, 1988 and December 15, 1988. MSUC (Romero/Miller) that the minutes of the October 28, 1988, November 4, 1988, December 2, 1988 and December 15, 1988 be approved as mailed. Chairman McBreen, stated they would at this time. with the concurrence of the Trustees, discuss Library Board Minutes Procedures C. Library Board Minutes Procedure The Library Board has been concerned for some time with the timeliness and accuracy of minutes of Board meetings. The suggestion was made that the Board use "motions only minutes". The Chairman and Vice Chairman met with the city Clerk and City Attorney to discuss a solution. Both the city Attorney and city Clerk advised against using motions only minutes, but the Attorney suggested the Board summarize minutes at meetings for the benefit of the secretary. It was the consensus of the Board that this plan be tried with the proviso that the summary would be read back by the secretary at the meeting. MSUC (Romero/Miller). II. CONTINUED MATTERS A. Update on Library parking It was agreed that the Library parking situation has been improved by the adoption of the two hour parking limit, but the Library Director noted that a problem still exists in the late afternoon on school days. After further discussion, it was the consensus of the Board that the Library parking situation must be considered as a part of the overall parking problem which exists around the civic Center. ,.. . . . . LIBRARY BOARD OF TRUSTEES - :z - JANUARY 25, 1989 The Board appointed Trustee Romero to represent the Library Board of Trustees on any committee which reviews the Civic Center Plan. B. Update on Sea Chanty - No Report. C. Progress on opening day collection for branch libraries Assistant Director Palmer reviewed the plan to select books for the Castle Park and Woodlawn Park branches. III. NEW BUSINESS A. member to participate on an a library/park facility at Shauna Stokes, Senior Parks and Recreation Selection of Library Board ad hoc committee to discuss Orange and Hermosa. Administrative Analyst, Department. Shauna Stokes made a presentation on the Hermosa and Orange park site for the Library/Park facility and requested a representative from the Library Board of Trustees to attend planning meetings starting February 9th at 6 p.m. Trustee Romero volunteered. Director Lane requested a workshop of the Library Board to discuss site selection of the proposed branch library. The meeting was tentatively set for Tuesday, February 7th at 4 p.m. B. CALTAC Workshop "Trustee Evaluation of Library services", Cerritos Public Library, February 4, 1989. A delegation of three Board members and the Library Director will attend the CALTAC workshop concerning "Trustee Evaluation of Library Services" on February 4, 1989, at the Cerritos Public Library in orange county. C. Library Board Minutes Procedure discussed earlier in meeting. D. Discussion of the Brown Act Provisions The Library Chairman and vice Chairman met with the city Attorney to discuss provisions of the Brown Act as they apply to the Library Board. The Attorney advised that one-on-one meetings and telephone conversations between two members of the Board do not violate the Brown Act. . - . . . LIBRARY BOARD OF TRUSTEES - 3 - JANUARY 25, 1989 IV. LIBRARY DIRECTOR'S REPORT A. One millionth book circulated December 24, 1988. Director Lane announced that on December 24th the one millionth book for the 1988 calendar year was circulated. This is the first time in the history of the Library that circulation reached one million books in a year. B. Library operations budget overview. The Library operations budget overview included a discussion about whether the book budgets were sufficient for a library circulating over one million books a year. v. COMMUNICATIONS A. B. C. Friends - Betty Roche Public Comments - Robert Coye written Comments - written item from Rodger Lindsay, item for next meeting agenda. Board Comments - Trustees Miller and McBreen thanked the Director for her letter concerning Library circulation and planning for future branches. D. VI. ADJOURNMENT - MSUC (Romero/Miller) The meeting was adjourned at 3:54 p.m. The next Library Board of Trustees meeting tentatively scheduled for February 7, 1989 at 4 p.m. with the next regular meeting scheduled for February 22, 1989.