HomeMy WebLinkAboutLibrary Board of Trustees Min 1988/12/02
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city Clerk
(9 copies)
MINUTES
LIBRARY BOARD OF TRUSTEES
DECEMBER 2, 1988
LIBRARY CONFERENCE ROOM
1:00 P.M.
BOARD MEMBERS PRESENT: Chairman McBreen, Vice Chairman Lindsay,
Trustees Hegland
BOARD MEMBERS ABSENT: Trustees Miller, Romero excused
CITY STAFF PRESENT: Library Director Lane, Assistant Library
Director, David Palmer; Assistant city
Manager, Eugene Asmus; Principal
Management Assistant, Stephanie popek;
Head of Technical services, Margaret
Blue; Information Librarian, Peggy King
I. APPROVAL OF MINUTES - Meetings of October 28, 1988 and
November 4, 1988
Minutes were not available for approval, continued to the
next meeting.
II. CONTINUED MATTERS
benches
No action taken
III. NEW BUSINESS
Dedication of patio area trees and
A. The future of administration of the Castle Park and
Woodlawn Park Branch Libraries currently operated by
the County under a contractual agreement with the City.
Assistant City Manager Asmus apologized for the short
notice in asking the Boards opinion. He indicated
that both he and the city Manager believe that it is in
the best interest of the City and the Montgomery
community to operate the Montgomery branch libraries.
The Montgomery Planning Committee, at its November 30,
1988 meeting, supported city operation on July 1, 1989.
MSUC(HeglandjLindsay, 2 members absent) The Library
Board accepts the recommendation of the Assistant City
Manager and Director of the Library concerning taking
over the operation of the branch libraries on July 1,
1989.
B.
Library Board Minutes
(Discussion of the Library Board minutes procedure)
continued to the next meeting.
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December 2, 1988
C. Library Board Budget FY 1989-90
MSUC (Hegland/Lindsay, two members absent) that the
Board continue the matter of the Library Board budget
until the Board's next scheduled meeting when all
members would participate.
Board members expressed an interest for input in the
Library's budget. Some areas of Board interest are:
1. Principal Librarian position
2. Security system - cost to target all books
3. Raising the level of the book collection from a
popular collection to a higher intellectual level
4. Expanding the collection of international books
IV. LIBRARY DIRECTOR'S REPORT
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Board members, having some questions regarding the Brown Act
asked that the City Attorney, or someone from his office be
invited to the next Board meeting. Board members also asked
for a written opinion of what can or cannot be discussed by
Board members outside a public meeting.
A. Progress report on twenty-five book limit of the number
books checked out
Library Director Lane reported that she has prepared a
report to Council addressing limiting the number of
books a patron may check out. The report is currently
in the City Manager's Office. Implementation will
begin after Council approval.
B. Report from staff about security against theft and
chronic over dues.
Head of Technical Services, Margaret Blue explained
that only non-circulating Reference books are targeted
as it is very labor intensive to charge and discharge
the million books the Library is expected to circulate
this year.
Board members asked staff to report at the next meeting
the costs of targeting all new books in the future.
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Regarding over dues, Library Director Lane informed the
Board that the possibility of hiring a collection
agency has been discussed with the city Manager's
office, but was not believed to be cost effective.
Assistant Library Director Palmer reported that Chula
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December 2, 1988
vista's loss rate is
not make hiring a
Normal loss rates are
approximately .162%, which would
collection agency practical.
between 10% and 20%.
Board members asked that this item be carried over to
the January meeting.
C. council review of parking report
Board members reviewed a copy of the latest report to
Council regarding a shortage of Library parking.
Discussion followed concerning the report's reversal of
position concerning Library staff parking in lot.
D. Report from staff on large print books
MSUC (Hegland/McBreen) The Board extends
congratulations to the Library for its energetic and
effective extension of the large print book offerings
and further urges them to continue this work. The
Library Board trusts that the Library will continue to
expand its collection for the benefit of its senior
citizens and sight-impaired citizens of Chula vista.
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Board members thanked Information Librarian Peggy King
for her report.
E.
Library staff Christmas party
Library Director Lane reported the staff Christmas pot
luck will be on December 15 from 11 a.m. to 2 p.m.
Library Director Lane distributed for Board information the
Library report submitted to the Mayor for his state of the
City Address. Highlights includes circulating one million
items in 1988, opening the Chula vista Literacy Team Office,
state grants for children and older adult materials, opening
the Friends Book store, the addition of a second children's
story hour, the addition of 350 PBS videos, completion of
the patio area, installation of the historical mural and
plans for expansion of library services beyond the present
building.
V. COMMUNICATIONS
A. Friends
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Friends Treasurer, Harry LaBore, reported that the
Friends book store was doing very well.
B.
Public Comments - None
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December 2, 1988
C. written Comments - None
D. Board Comments
Trustee Hegland asked that the following be included in
the record: "One criteria of the effectiveness of an
institution or agency is its ability to recruit and
retain volunteers. Also a number of academic studies
have indicated that volunteers provide something that
enhances the quality of service provided by an agency
or operation. I request that there be placed on the
agenda of the next meeting the question of a resolution
expressing appreciation by the Board of our volunteers,
including the Friends of the Library and the financial
volunteers who contribute funds."
vice Chairman Lindsay stated that it is difficult for
Board members to deal with written information when it
is presented at the Board meetings. He asked staff
make an effort to provide these materials ahead of the
meetings. All Board members concurred with his
statement.
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VI. ADJOURNMENT - The meeting was adjourned at 3:15 p.m. to the
next Library Board of Trustees meeting scheduled for January
25, 1989 at 2 p.m.
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