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HomeMy WebLinkAbout2010/05/25 Item 7 CITY COUNCIL AGENDA STATEMENT ",M" ;$ ~ ClIT OF ,~ (HULA VISTA 5/25/10, Item~ ITEM TITLE: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING FOR FILING THE FINAL ENGINEER'S REPORT FOR GLENHA VEN WAY ASSESSMENT DISTRICT 2008- 01 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING THE DEFERRAL OF ASSESSMENTS AND ESTABLISHING THE RATE OF INTEREST OF FIVE PERCENT (5%) PER YEAR AND THE FINANCING PERIOD OF A MAXIMUM OF TEN YEARS APPLIED TO THE DEFERRALS FOR GLENHA VEN WAY ASSESSMENT DISTRICT 2008-01 REVIEWED BY: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING THE AMOUNTS OF THE FINAL ASSESSMENTS FOR PROPERTIES WITHIN ASSESSMENT DISTRICT 2008-0 I, AUTHORIZING THE PLACEMENT OF LIENS IN THE AMOUNT OF THE ASSESSMENTS ON THE RESPECTIVE PROPERTIES, AND AUTHORIZING THE COLLECTION OF THE ASSESSMENTS AT THE SAME TIME AND IN THE SAME MANNER AS OTHER CITY PROPERTY TAXES AND ASSESSMENTS ARE COLLECTED BY THE COUNTY RECORDER OF THE COUNTY OF SAN DIEGO ~ ~ DIRECTOR OF PUBLIC WORKS ~ ASSIST ANT DIRECTOR OF ENGINE~ CITY MANAGER ~ ASSIST ANT CITY kANAGER "'> r 4/5THS VOTE: YES D NO ~ SUBMITTED BY: SUMMARY On Febmary 3,2009, Council adopteu Resolution No. 2009-026, certifying the results ofthe public hearing and Assessment District ballot tabulation, and ordered the installation of improvements pursuant to the Improvement Act of 1913 (the "Block Act") and Article XmD ofthe Constitution of the State of California ("Article XIlID"). On February 17,2009. Council adopted Resolution No. 2009-034 awarding a contract in the amount 01'$516,812.25 for the construction ofthe "Glenhaven Way Improvements Between First Avenue and Amy Street in the City of Chula Vista, California (STL-304)" Project to Hillcrest Contracting, Inc. The work is now complete and a resolution is now 7-1 5/25/10, Item 7 Page 2 of 5 required to accept filing of the Engineer's Report on the cost of constmction, to approve the deferral of assessments and establishing the rate of interest and financing period applied to said deferrals, and to authorize the collection of assessments on the County tax roll. ENVIRONMENTAL REVIEW The Environmental Review Coordinator has reviewed the proposed activity for compliance with the California Environmental Quality Act (CEQA) and the National Environmental Policy Act (NEPA), since federal monies were used for STL-304 and has detennined that the proposed activity was adequately covered in the previously adopted Notice of Exemption pursuant to CEQA Guidelines and the Environmental Assessment (EA-M-08-MC-07-0505) prepared pursuant to NEPA as implemented by the U.S. Department of Housing and Urban Development (HUD). Thus, no further environmental review or documentation is necessary. RECOMMENDATION Council adopt the resolutions. BOARDS/COMMISSION RECOMMENDATION Not applicable. DISCUSSION On December 09,2008, Council adopted Resolutions 2008-277 accepting a petition signed by the property owners along Glenhaven Way (First Avenue to Amy Street) for the formation of an assessment district pursuant to the Block Act to finance the construction of missing sidewalk improvements (Attachment I). On December 16, 2008, Council adopted Resolution 2008-291 approving the Preliminary Engineer's Report for the proposed Assessment District No. 2008-01, and setting the time and place for a public hearing, and ordered the initiation of Assessment District ballot proceedings (Attachment 2). Cost Information The cost information contained in Table 1, under Preliminary Assessment, was obtained from the Preliminary Engineer's Report and was included on the property owners' Assessment District ballots as the amount of the proposed assessment to be levied against each respective parcel. The total project cost, which includes construction and staff costs, was estimated to be $1,240,352.25, of which the property owners' share was estimated to be $204,435 to cover the costs of constructing concrete driveways and any private improvement relocations. These ballots were subsequently mailed to the property owners on December 19, 2008. On February 3, 2009, Council hcld the public hearing on the Glenhaven Way sidewalk improvements. There was no public testimony, so the hearing was closcd and ballots were tabulated. Since more than 50% of the property owners voted in favor of the proposed ass.essments, Council adopted Resolution No. 2009-026 (Attachment 3), which certified the results of the public hearing and Assessment District ballot tabulations and ordered the installation of improvements in accordance with Article XIIID of the California Constitution. 7-2 5/25110, Item 7 Page 3 of 5 In accordance with Section 20852 of the Public Contract Code the City advertised and obtained sealed bids as part of a formal bidding process and awarded the contract to the lowest responsible bidder. The City received the following bids from fourteen (14) contractors for the constmction phase: CONTRACTOR BID AMOUNT 1. Hillcrest Contracting, Inc. - Corona, CA $516,812.25 2. Hazard Construction Company, Inc. - San Diego, CA $528,000.00 3. 3D Enterprises, Inc. - San Diego, CA $533,380.00 4. Southland Paving, Inc. - Escondido, CA $546,943.55 5. HTA Engineering & Construction, Inc. - Poway, CA $548,174.00 6. L.B. Construction, Inc. - San Diego, CA $551,110.00 7. MJC Construction - Bonita, CA $569,603.75 8. New Century Construction, Ine - Lakeside, CA $570,057.50 9. C & B Concrete - San Diego, CA Non-Responsive 10. Heffler Company, Inc. - National City, CA $576,481.50 I!. Portillo Concrete, Inc. - Lemon Grove, CA $587,587.00 12. Zondiros Corp, Inc. - San Marcos, CA $595,100.00 13. Scheidel Contracting, Inc. - EI Cajon, CA $618,679.65 14. Palm Engineering, Inc. - San Diego, CA $619,713.00 The low bid by Hillcrest Contracting Inc., of $516,812.25 was $176,467.75 (25%) below the Engineer's estimate of$693,280. The Engineer's estimate was based on average prices for similar types of work completed during the previous three years. Staff reviewed the low bid and recommended awarding a contract in the amount of$516,812.25 on February 17, 2009, Resolution 2009-034. Hillcrest Contracting, Inc. has completed the constmction of improvements. Of the total constmction costs, only the costs for concrete driveways and private improvement relocation were assessed to the property owners. The final construction costs to be assessed to the property owners totals $82,391.86 Final Cost' Staff has completed the accounting of the expenditures and apportionment to property owners, as shown in the Engineer's Report (Attachment 4). This document amends the Preliminary Engineer's Report dated December 16, 2008 and adopted by Council on December 16, 2008. Since the amounts now allocated to the property owners based on actual constmction costs arc equal to or less than the amounts originally included on the homeowners' ballots, an additional assessment ballot proceeding will not be required. The following amounts will be assessed to each property. Preliminary cost estimates were based on estimated driveway quantities and estimated costs for the relocation of private improvements. Final assessments are based on actual quantities and the actual costs for the relocation of private improvements. Driveway quantities may have increased or decreased from the preliminary estimates, due to necessary field adjustments made during construction. 7-3 5/25/10, Item 7 Page' 4 of 5 Assessor's Parcel Preliminary Assessment from Property Address Number Preliminary Engineer's Report Final Assessment 1260 FIRST AVENUE 619-250-39 $2,790 $1,806.00 110 GLENHAVEN WAY 619-250-40 $6,785 $2,268.00 116 GLENHAVEN WAY 619-250-41 $2,475 $1,126.13 122 GLEN HAVEN WAY 619-250-42 $5,640 $2,252.25 128 GLENHAVEN WAY 619-250-43 $7,900 $1,771.18 134 GLEN HAVEN WAY 619-250-44 $4,170 $924 00 140 GLENHAVEN WAY 619-250-45 $4,800 $1,580.25 146 GLENHAVEN WAY 619-250-46 $5,100 $1,866.38 152 GLENHAVEN WAY 619-250-47 $4,230 $1,527.75 1255 ELM AVENUE 619-250-48 $6,605 $1,275.75 1259 ELM AVENUE 619-250-49 $3,960 $1 ,807.31 150 AMY STREET 619-231-23 $2,925 $1,107.75 154 AMY STREET 619-231-22 $2,925 $1,107.75 158 AMY STREET 619-231-21 $2,925 $1,107.75 162 AMY STREET 619-231-20 $8,790 $3,077.81 166 AMY STREET 619-231-19 $9,015 $3,168.38 170 AMY STREET 619-231-18 $8,115 $2,995.13 174 AMY STREET 619-231-17 $2,385 $1,050.00 178 AMY STREET 619-231-16 $2,385 $1,050.00 1253 SECOND AVENUE 619-250-03 $4,425 $1,472.63 1258 ELM AVENUE 619-250-23 $13,710 $8,315.06 175 GLEN HAVEN 619-250-24 $7,005 $2,787.75 169 GLENHAVEN 619-250-25 $14,700 $7,623.00 163 GLENHAVEN WAY 619-250-26 $4,995 $6,310.50 157 GLENHAVEN WAY 619-250-27 $9,985 $3,134.25 151 GLENHAVEN WAY 619-250-28 $7,860 $2,588.25 145 GLENHAVEN WAY 619-250-29 $6,450 $2,312.63 139 GLENHAVEN WAY 619-250-30 $6,180 $2,291.63 133 GLEN HAVEN WAY 619-250-31 $7,020 $2,383.50 127 GLENHAVEN WAY 619-250-32 $6,045 $2,076.38 121 GLENHAVEN WAY 619-250-33 $10,455 $4000.50 115 GLEN HAVEN WAY 619-250-34 $4,890 $1,779.75 109 GLENHAVEN WAY 619-250-35 $4,005 $1,443.75 103 GLENHAVEN /1270 FIRST 619-250-36 $2,790 I $1,002.75 AVENUE 7-4 5/25/10, Item 7 Page' 5 of 5 Following confirmation of the final assessments, property owners will have the option of paying any portion of their assessment during a 30-day payoffperiod following the completion of improvements and confirmation of assessments. For assessments not fully paid during that time, Section 5895 of the Streets and Highways Code permits the City to collect the unpaid balance over a maximum period often years, together with interest on the unpaid pnncipal at a maximum rate of seven percent per year (7%). Based on the current interest rates, the City will charge five percent interest (5%) for a period often years. Property owners will have the option to pay the balance of their assessments at any time during a 30-day repayment period without penalty. The remaining balance will be paid through the property tax rolls beginning in fiscal year 2011. The assessment taxes shall be collected in the same manner as ad valorem property taxes and shall be subject to the same penalties, procedure, sale and lien priority in any ease of delinquency as applicable for ad valorem taxes. DECISroN MAKER CONFLICT Staff has reviewed the property holdings of the City Council and has found no property holdings within 500 feet of the boundaries of the property, which is the subject of this action. CURRENT YEAR FISCAL IMPACT A total of $1,249,163.68 was appropriated from Section 108 Loan of Community Development Block Grant (CDBG) fund for planning, design work, and construction of missing sidewalk improvements and pavement reconstruction along Glenhaven Way between First Avenue and Amy Street. A total of $82,391.86 shall be repaid by property owners for concrete driveway aprons and private improvement relocation and will reimburse the Section 108 Loan ofCDBG fund. ONGOING FISCAL IMPACT Upon completion ofthe project and one-year contractor maintenance period, the improvements will require only routine nom1al maintenance of the street facilities and storm water best management practices. ATT ACHMENTS 1. Resolutions 2008-277 2. Resolutions 2008-291 3. Resolution 2009-026 4. Final Engineer's Report Prepared by BOllslzra Salem, Senior Civil Engineer, Public Works Department -Engineering j"\Engineer\AGENDA \CAS20 1 0\05-25-1 O\STU04-G1enh'lVen AD final construction. doc 7-5 Attachment 1 RESOLUTION NO. 2008-277 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING A PErmON AND DECLARING ITS INTENTION TO INITIATE PROCEEDINGS TO CONSIDER THE FORMATION OF AN ASSESSMENT DISTRICT FOR GLENHA VEN WAY FOR THE PURPOSE OF FINANCING THE CONSTRUCTION OF STREET IMPROVEMENTS WHEREAS, residential properties along Glenhaven Way, Elm Avenue and Amy Way west of First A venue are currenlIy without curbs, gutters and sidewalks: and WHEREAS, the City has received a petition signed by 27 of the 37 residents of this neighborhood requesting the initiation of proceedings to consider the formation of an assessment district to finance the construction of these improvements; and WHEREAS, the boundaries of the proposed assessment district are Glenhaven Way from First A venue to the west end of the street, continuing onto Elm Avenue and then Amy Street to its western terminus; and WHEREAS, the project consists of the construction of curb, gutter. sidewalk and driveway aprons and the replacement of the pavement within the proposed assessment district boundaries. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula Vista as follows: 1. Thm it accepts a petition requesting the initiation of proceedings to consider the fonnation of an assessment district to finance the construction of curb, guner, sidewalk and driveway aprons and to replace the pavement within the proposed assessment district boundaries. .., That it declares its intention to initiate proceedings to consider the fOl111ation of an assessment district to finance the construction of curb, gutter, sidewalk and driveway aprons and 10 replace the pavement within the proposed assessment district boundaries. 3. 111a\ it refers the proposed construction of curb, gUller, sidewalk and driveway aprons and' replacement of the pavement within the proposed assessment district boundaries to the City Engineer and directs the City Engineer to prepare: or to cause to be prepared, an Engineer's Report in confOl111ance with California Constitution Article XIII DS4 and the Municipal Imnrovement Act of 1913. California Streets and Highwavs Code section 7-6 Resolution No. 2008-277 Page 2 Presented by Approved as to form by ~~~ Richard . op " s Engineering Director ~(~ Bart C. liesfeld Interim City Attorney - PASSED, APPROVED, and ADOPTED by the City Council of the City ofChula Vista, California, this 9th day of December 2008 by the following vote: AYES: Councilmcmbers: Bensoussan, Castaneda, MCCarul, Ramirez. and Cox NAYS: Councilmembers: None ABSENT: Councilmembers: None (t~ Cheryl Cox, ayo ATTEST: J~ K /V;~ Donna R. Norris, CMe, City Clerk STATE OF CALIFORNIA ) COUNTY OF SAN DIEGO ) CITY OF CHULA VISTA) I, Donna R. Norris, City Clerk of Chula Vista, California. do hereby certify that the foregoing Resolution No. 2008-277 was duly passed, approved. and adopted by the City Council at a regular meeting of the Chula Vista City Council held on the 9th day of December 2008. Executed this 9th day of December 2008. J~ If, ;v.;~ Donna R. Norris~ CMC, City Clerk 7-7 Attachment 2 RESOLUTION NO. 2008-291 RESOLUnON OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING THE ENGI1\'EER'S REPORT FOR PROPOSED ASSESSMENT DISTRlCT AD 2008-01 ALONG GLENHA VEN WAY AND SETTING THE TIME AND PLACE FOR A PUBLIC HEARING WHEREAS, residential properties along Glenhaven Way, Elm Avenue and Amy Way west of Firs! Avenue are currently without curbs, gutters and sidewalks: and WHEREAS, the City has received a petition signed by 27 of the 37 residents of this neighborhood requesting the initiation of proceedings to consider the formation of an assessment district to Enance the construction of these improvements: and WHEREAS, on December 9, 2008. pursuant to Resolution No. 2008-277, the City Council accepted the petition, declared its intention to initiate proceedings to consider the formation of an assessment district, tllld directed the City Engineer to prepare an Engineer's Report; and WHEREAS, City staff. at the City Engineer's direction, has prepared the Engineer's Report containing thc preliminary design, cost estimates. and assessment district boundary for proposed Assessment District AD 2008-01. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City ofChula Vista as follows: I. That it approves the Engineer's Report for proposed Assessment District AD 2008-0J along Glenhaven Way. " ThaI it sets the time tl11d place of the public hearing regarding the proposed formation of Assessment District AD '2008-01 for 4:00 p.m. on Tuesday February 3, 2008 in City Council Chanlbers, 276 Fourth A venue. Presented by Approved as to form by 12~~~ RIchar A. kins Engineering Director ---<7 k I / /<;~--~ ;' /' r .'; ./ /c::::.---r " ,) .. /,.'.' -"., ,"-.. 'IV-V ;'.-- " Bart C. Miesfeld - / ' '~ity Attorney 7-8 Resolution No. 2008-29] Page 2 PASSED, APPROVED, and ADOPTED by the City Council of the City ofChula Vista, California, this 16th day of December 2008 by the following vote: AYES: Councilmembers: Bensoussan, McCann, Ramirez, and Cox NAYS: Councilmembers: None ABSENT: Councilmembers: Castaneda (~ Cheryl cox1J~ ATTEST: AI) Ift...w. !? iC;';u.;v Donna R. Norris, tMC, i::-fty Clerk STATEOFCALlFOR..t'lIA ) COUNTY OF SAN DIEGO ) CITY OF CHULA VISTA ) I, Donna R. Norris, City Clerk of Chula Vista, California, do hereby certify that the foregoing Resolution No. 2008-29 I was duly passed, approved, and adopted by the City Council at a regular meeting of the Chula Vista City Council held on the 16th day of December 2008. Executed this 16th day of December 2008. J~ f!. ;V;Mv1 Donna R. Norris/CMC, City Clerk 7-9 Attachment 3 RESOLUTION NO. 2009-026 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA CERTIFYING THE RESULTS OF THE PUBLIC HEARING AND ASSESSMENT DISTRlCT BALLOT TABULATION FOR PROPOSED ASSESSMENT DISTRlCT NO. 2008-01 \GLENHAVEN WAY), ORDERING THE FORMATION AND ESTABLISHMENT OF SUCH DISTRlCT, IMPOSlTlON OF ASSESSMENTS ON PROPERTIES THEREIN, AND THE CONSTRUCTION OF IMPROVEMENTS RELATED THERETO WHEREAS, residential properties along Glenhaven Way, Elm Avenue and Amy Way west of First A venue are currently without curbs, gutters and sidewalks; and WHEREAS, the City has received a petition signed by 27 of the 37 residents of this neighborhood requesting the initiation of proceedings to consider the formation of an assessment district to finance the construction of these improvements; and WHEREAS, on December 16, 2008, the City Council adopted Resolution No. 2008-291 approving the Engineer's Report for the proposed Assessment District 2008-01 along Glenhaven Way. set the time and place for a public hearing and ordered the initiation of assessment balloting proceedings. NOW, THEREFORE, BE IT RESOLVED that City Council of the City of Chula Vista finds as follows: 1. That the Public Hearing for the formation of the Assessment District 2008-01 was properly noticed. 2. That Assessment Ballots including the Notice of Public Hearing were provided to all owners within the approved Assessment District Boundary on December 19, 2008. 3. That the Public Hearing was held at the time and place identified in the Notice. 4. That all interested parties had the opportunity to be heard. 5. That the Council has considered all objections or protests. 6. That following the conclusion of the Public Hearing, the ballots were counted by an impartial individual. 7-10 Resolution No. 2009-026 Page 2 BE IT FURTHER RESOLVED by the City Council of the City of Chula Vista as follows: 1. That the Council hereby receives and approves the Certificate of the Election Official and Statement of Votes Cast, as submitted by the City Clerk, acting as Election Official, identifying the number of votes submitted for and/or against the establishn1ent of the assessment district and properties upon which such assessments shall be placed. A copy of said Certificate and Statement is attached hereto, marked as Exhibit "A" and by this reference, incorporated herein. 2. That the Council approves the new assessments and apportionment according to the reports submitted. 3. That the Council orders the formation and establishment of Assessment District AD 2008-0] along Glenhaven Way. 4. That the Council orders the construction of improvements related thereto. 5. That the Council orders the new assessment role to be recorded with the County Recorder. 6. That the City Clerk is hereby directed to enter in the minutes the results of the election as set forth in said Statement of Votes Cast. Presented by Approved as to form by , ~~~.~ B~. ~~fe d:./ City Attorney ~>' ..((,./~" I ._.o."v,[~ / 7-11 Resolution No. 2009-026 Page 3 PASSED. APPROVED. and ADOPTED by the City Council of the City ofChula Vista. California, this 3rd day of February 2009 by the following vote: AYES: Councilrnembers: Bensoussan, Castaneda, McCann, Ramirez, and Cox NAYS: Councilrnembers: None ABSENT: Councilmembers: None A TIEST: L t ilc{f;',;'i, Donna R. Norri~, C. , Ci y Clerk ST ATE OF CALIFOfu'JIA ) COUNTY OF SAN DIEGO ) CITY OF CHULA VISTA ) I, Donna R. Norris, City Clerk of Chula Vista, California, do hereby certify that the foregoing Resolution No. 2009-026 was duly passed, approved, and adopted by the City Council at a regular meeting of the Chula Vista City Council held on the 3rd day of February 2009. Executed this 3rd day of February 2009. A~~ II ;Vo~ Donna R. Norris, tMc, City Clerk 9 7-12 EXHIBIT "A" Resolution No. 2009-026 Page 4 CERTIFICATE OF ELECTION OFFICIAL AND ST A TEMEJI.'T OF VOTES CAST ST ATE OF CALIFOR.NIA ) COl..JNTY OF SAN DIEGO ) 55. CITY OF CHULA VISTA ) The undersigned, ELECTION OFFICIAL OF THE CITY OF CHULA VISTA, COUNTY OF SAN DIEGO, STATE OF CALIFORNIA, DOES HEREBY CERTIFY, that at the conclusion of the public hearing upon the proposed assessment in accordance ",'ith the provisions of subdivision (d) of Section 53753 of the Government Code, I, an impartial individual, did tabulate the ballots submitted and not v.'itbdrawn, in accordance v.'ith the provisions of subdivision (e) of Section 53753 of the Government Code at the hearing on CITY OF CHULA VISTA GLENH/1. YEN ASSESSMENT DISTRICT NO. 2008-01 in said City, held February 3rd, 2009. I FURTHER CERTrFY that this Statement of Votes Cast shows the whole number of votes cast for the formation and establishment of said district and the imposition of assessments on the properties therein and the totals therefore as shown below are full, true, and correct. VOTES CAST YES 9 3 NO WITNESS of my hand and Official Seal this 3rd day of February 2009 AiL! A:M-v: DOnIla R. Norris, CMC CITY CLERK ELECTION OFFICIAL CITY OF CHULA VISTA STATE OF CALIFORNIA 7-13 Attachment 4 ENGINEER'S REPORT GLENHAVEN WAY SIDEWALK IMPROVEMENTS 1913 ACT ASSESSMENT DISTRICT AD 2008-01 May 25, 2010 7-14 Engineers Reporf GleH!wFe/( Sidcllialk Impro).'emeJJIS AD ]()()8-0/ ()5/]5/]() / 0 Background Glenhaven Way, from First Avenue to the west end of street, continues into Elm Avenue and Amy Street (referred to as Glenbaven Way Assessment District) at tbe westem terminus in the City of Cbula Vista. Tbe subject Assessment District is a residential street witb an SO- foot widtb of right-ol:way and is located within the Castle Park area of the City of Cbula Vista. The Castle Park area is generally bounded by Tbird Avenue to the west, Hilltop Drive to the east, N2ples Street to the nortb, and Palomar Street to the soutb. Existing improvements within the Glenhaven Way Assessment District boundaries generally consist of asphalt concrete pavement with some existing curb-and-gutter improvements. On December 9, 200~ the City Council accepted a petition signed from 27 of the 37 property owners along Glenhaven Way, Elm Avenue and Amy Street west of First Avenue requesting that special assessment district proceedings be commenced for the purpose of linancing the construction of curbs, gutters, siuewalks and street improvements in accordance with the Improvement Act of 1913. Subsequently, on February 03, 2009, a Public Hearing was held at the City of Chula Vista Council Cbambers and ballot proceedings were conducted. Sixty-nine percent of the property owners voted in favor of Assessment District formation. On February 17,2009, the City Council accepted bids and awarded the contract to Hillcrest Contracting, Inc., for the construction of street improvements on Glenhaven Way. The City currently has a policy regarding participation in 19\3 Block Act proceedings. According to this policy, the City will provide all engineering, inspection and administrative services at no cost to the property owners. It is the City's responsibility to rclocate or replace all existing public improvements, which would be in conflict with the new improvements, including utilities, and costs associated with construction of the curb, gutter and sidcwalk, and street reconstruction. These costs would not be assessed to the property owners. The property owners would be responsible to pay for all costs associated with the driveway apron construction and any costs associated with the relocation of private improvements (only if private improvements are located in the public right-of-way). Page 2 of7 7-15 Engineers Report Glelllwl'ell Sidewalk Improvements AD lOOS-O/ 05/l5120/ a Overall Design and Cost Estimate The project area and general location of improvements are shown on Exhibit A, the Final Boundary Map for Assessment District 2008-01, Glenhaven Way Assessment District. The cost information contained in the table below was obtained from the Preliminary Engineer's Report and was included on the property owners' Assessment District ballots as the amount of the proposed assessmcnt to be levied against each respective parcel, which will benefit li'Oln these improvements and would be a part of the district: TABLE 1 Assessor's Parcel Private Improvement Property Address Number iVIoditicatiolls Preliminary Assessment 1260 FIRST AV. I 619-250-39 I NONE , $2,790 -' , ! , , EXIST CHAIN LINK GATE, , , i , I 110 GLEN HAVEN WAY I 619-250-40 I POST &REMOVAL OF $6,785 PORTION OF CLF FENCE , 116 GLENHAVEN WAY ! 619-250-41 I NONE I $2,475 , I I , 122 GLENHAVEN WAY ! 619-250-42 I NONE I $5,640 I 128 GLENHAVEN WAY I 619-250-43 I NONE I $7,900 134 GLEN HAVEN WAY 619-250-44 ! NONE ! $4,170 - , 140 GLENHAVEN WAY ! 619-250-45 NONE i 54,800 -_..~~ ; i -.. - 146 GLENHAVEN WAY 619-250-46 NONE I 55,100 152 GLENHAVEN WAY I 619-250-47 I NONE I $4,230 I .. I I REMOVAL/REPLACEMENT OF I 1255 ELM AVENUE 619-250-48 56,605 , , EXIST CLF/POST i I 1259 ELM AVENUE ! 619-250-49 I NONE I 53,960 I I 150 AMY STREET I 619-231-23 NONE I 52,925 154 AMY STREET I 619-231-22 i NONE I $2,925 ! 158 AMY STREET I 619-231-21 I NONE ! $2,925 ! , I i 162 AMY STREET ! 619-231-20 I NONE I $8,790 166 AMY STREET I 619-231-19 I NONE I $9,015 I I I I $8,115 170 AMY STREET , 619-231-18 ! NONE 174 AMY STREET I 619-231-17 I NONE I 52,385 - 178 AMY STREET I 619-231-16 i NONE \ $2,385 1253 SECOND AVENUE I 619-250-03 I NONE I $4,425 -'" i REMOVAL/REPLACEMENT OF I i 619-250-23 $13,710 1258 ELM AVENUE i EXIST CLF/POST I .." Page 3 01'7 7-16 Engineers Report Glellhavel/ Side\l'(llk 1!llprol'l!/lIeI1!S AD 100S-0J OS/25/10JO Assessor's Parcel Private Improvement Property Address Number Modifications Preliminary Assessment I I , 175 GLENHAVEN 619-250-24 , NONE I $7,005 I - I I I 169 GLEN HAVEN I 619-250-25 NONE 514,700 163 GLENHAVEN WAY I 619-250-26 I NONE I $4,995 I REMOVAL OF PORTION OF I 157 GLENHAVEN WAY 619-250-27 EXIST BLKWALL WI IRON $9,985 FENCE .- I I RELOCATION OF EXIST i 151 GLEN HAVEN WAY 619-250-28 I PLASTIC RAIL FENCE ! $7,860 I ! 145 GLEN HAVEN WAY I 619-250-29 NONE $6,450 I , - - I 139 GLENHAVEN WAY , 619-250-30 NONE , 56,180 , ! .-- i ! 133 GLENHAVEN WAY 619-250-31 NONE I $7,020 --_._-~ I I I 127 GLEN HAVEN WAY 619-250-32 NONE $6,045 i I , 121 GLENHAVEN WAY I 619-250-33 NONE I 510,455 , : i , , 115 GLENHAVEN WAY i 619-250-34 ; NONE I 54,890 ; I 109 GLENHAVEN WAY I 619-250-35 I NONE I $4,005 , 103 GLENHAVEN /1270 I 619-250-36 I NONE I $2,790 FIRST AV. i The improvements included within this District consist of the reconstruction of the asphalt concrete street, construction of monolithic curb, gutter and sidewalk, and miscellaneous associated drainage and sewer facilities. The five foot wide sidewalk was constructed to match the existll1g sidewalk at the north and south sides of First Avenue, adjacent to Glenhaven Way, Where driveways are located, a driveway apron was constructed to provide a transition between the street, the sidewalk and the driveways, In addition to the street, driveways and sidewalk improvements, the City had coordinated with Ihe utility companies to relocate some of their underground and overhead utilities, to make room for the new improvements. Several properties had trees, fences or walls. which needed to be removed, relocated or reconstmcted to construct the proposed street improvements. This work was conducted in conjunction with the street improvement project. Total construction cost for the project was $1,249,163.68 and the amount allocated to the property owners was $82,391,86. Method of Apportionment The City of Chula Vista has offered the Castle Park area property owners an incentive to fon11 an Assessment District for the installation of street improvements. The City would pay lor replacement of existing improvements and City staff costs related to planning, design, Page 4 of7 7-17 Engineers Report Glen}zavell Side\\'ulk improvements AD 2008-0 I OJ/2j/2010 surveying and construction inspection. Property owners would be required to pay for the driveway aprons and the relocation of private improvements within the City right-of-way. Costs must be apportioned to each property based on the area of the driveway aprons along the property's frontage and any private improvement relocation within the City's right-of- way. The breakdown of construction costs among the thirty-four properties within the district is shown in the [ollowing table below, TABLE 2. For each property, the square footage of driveway apron was individually calculated, which includes the actual driveway and the wing area on each side of the driveway. Private improvement relocation is also included in the property owners' construction costs. The linnl property owner's share of the cost for the street improvement project was 582,391.86. The amounts to be assessed to the property owners based on the final construction costs can thus be compared to the amounts estimated in the Preliminary Engineer's Report as follows: TABLE 2 Preliminary Address Assessor's Parcel Assessment from Final Assessment Number Preliminary EnQineer's Report 1260 FIRST AV. I 619-250-39 $2.790 $1.806.00 110 GLENHAVEN WAY I 619-250-40 $6,785 $2,268.00 116 GLEN HAVEN WAY I 619-250-41 52,4 75 $1.126.13 122 GLEN HAVEN WAY I 619-250-42 $5,640 $2,252.25 128 GLEN HAVEN WAY I 619-250-43 $7,900 $1,771.18 134 GLENHAVEN WAY I 619-250-44 $4,170 $924,00 140 GLENHAVEN WAY 619-250-45 $4,800 $1,580.25 146 GLENHAVEN WAY I 619-250-46 $5,100 51,866.38 152 GLENHAVEN WAY 619-250-47 54,230 $1,527.75 1255 ELM AVENUE I 619-250-48 $6,605 $1,275.75 1259 ELM AVENUE I 619-250-49 $3,960 $1,807.31 150 AMY STREET I 619-231-23 $2,925 $1,107.75 154 AMY STREET I 619-231-22 $2,925 $1,107.75 158 AMY STREET I 619-231-21 $2,925 $1,107.75 162 AMY STREET I 619-231-20 $8,790 $3,077.81 166 AMY STREET I 619-231-19 $9,015 $3,168.38 170 AMY STReET I 619-231-18 $8,115 52,995.13 174 AMY STREET I 619-231-17 $2,385 $1,050.00 178 AMY STREET I 619-231-16 $2,385 $1,050.00 1253 SECOND AVENUE! 619-250-03 $4,425 I $1,472.63 1258 ELM AVENUE I 619-250-23 $13,710 58,315.06 175 GLENHAVEN I 619-250-24 $7,005 $2,787.75 169 GLEN HAVEN i 619-250-25 $14,700 $7,623.00 163 GLENHAVEN WAY 619-250-26 $4,995 $6,310.50 157 GLEN HAVEN WAY 619-250-27 $9,985 $3,134.25 151 GLENHAVEN WAY 619-250-28 $7,860 $2,588.25 Page 5 of7 7-18 EflgiJ/eers Report Glen!?al'en ,':)idewalk J/IIprO\lell/enlS AD 2008-01 OS/25/2010 Preliminary Address Assessor's Parcel Assessment from Final Assessment Number Preliminary Enaineer's Report 145 GLENHAVEN WAY 619-250-29 $6,450 $2,312,63 139 GLENHAVEN WAY I 619-250-30 $6,180 $2,291.63 133 GLENHAVEN WAY I 619-250-31 $7,020 $2,383.50 127 GLEN HAVEN WAY I 619-250-32 $6,045 $2,076.38 121 GLENHAVEN WAY i 619-250-33 $10,455 $4000,50 115 GLENHAVEN WAY I 619-250-34 $4,890 $1,779.75 109 GLENHAVEN WAY I 619-250-35 $4,005 $1,443.75 103 GLENHAVEN 11270 I 619-250-36 $2,790 $1,002.75 FIRST AV, Total of Final Assessments ~ $82,391.86 The Preliminary Assessment amounts were included on the ballots submitted to the property owners and tallied in accordance with Article XmD of the Califomia Constitution. Since the Final Assessment amounts are all equal to or lower than the Preliminary Assessment amounts, no additional ballot process is necessary, Page 6 of7 7-19 -..J I N o '1:i '" UQ {1> --J o '"" --J I j EXHIBIT "A" FINAL BOUNDARIES ASSESSMENT DISTRICT 2008-01 1913 ACT IMPROVEMENT DISTRICT CITY OF CHULA ViSTA, COUNTY OF SAN DIEGO, STATE OF CALIFORNIA Tl-TT-I-T,-n ~~~:~~:~~ ~~ ;~:;~:;~:;~: b-:: - -- NAP. (tt1;:l:.J-'U ~ \ll1l~'.!J ~ '4!1-1~-'V ~ ~ I,..~,.......t 1''''''R~."nl I'~~'no_t I"'D'_~'''\ lon",.~...., '''''''_'''..1 IL.,,,,,,,,,,...I :4Y / IJ!ETIiEID @EL!>II--=ID ~ ~ ~ ~ lIIEll8D ~3D ~ "...'_....1 t,,,,,"'......) "".....~....I 1.,.",_.""'1 1''''''__'_1 I"''''....''''.., 1"."'......1 1"''"'"'''.....1 t'....._.....1 r IIEREBY CffiT\fY THAT THE \\I11-1N t.l,\P SHO\\1NG PRQPCSffiSOIJNDAfllESCfTliEASSESSllENT01SlRlCT, aT'( Of Ci1ULA \lSTA. COUllrr Of SAN DIEGO, STAtE OF CAUFORIlJA W~ APPROi'm BY THE tHY c<<JNOL Of THE tHY .l.T A RECULAR,"EETlII" lHEJlEOF, HElD Ctl"lllE DAYOf' ,20\QSY RESOUJ~ ~l~ ~ OTY Of CHUIA VISTA 1!c'~-'~O-J1J ~""...., ~! "< = ~ ~I I LEGEND: ~ flLED lHIS_DAYOF_, 2010, Itl Il00K_ATPACE _Of lIAP CfASSES:sl.lDlT OISTIlIGT5 IN THE o-tlc€ Of TIiE WJIlTY RECORDER or 'tHE COllIH), Of' SAN DIEGO, STATE Of CAUFOI1NI.I.. MEA Of'IUPIlO\tuOlTS f1N.+.LASSESS/.lENT OlSTRICT BOUNDARY NOT A PMT OF' OISiRlCT COUNTY RECORDER. COl.IHTY Of sm DiEGO N.A.P. an' CURK, an' OF' allJLA ',\STA mID Ul mE omcc: Of '!HE an' CURK OF" 111( cny DfCHULA\1STATInS_O^YOf_,2IllD. RErrnENCE IS HERlllY I.IADE TO THE COUtlTY Of SAN DI(GO. STATEOI'C,o.(JFOfHilA~ORPAACElLlAPSfDRDETAJ1Hl PILlms;OI~S Of' !NOI',\OUAL PAACE.S. CnyUDlK, aTY OF ClIUlA I1STA SHEET 1 OF 1 0725-10AD08-01 W.O. tlO. SlL304 "'-cot>; tJ ~o~ hJ..... ~. c:::. :::-- ~ '" '" '" Co 0;::: ~ a~~ ~v,~ 5,:{; ~ 2 2S ~ ;;;:: ~ ~ ::i ~ '" " r:; '" v, G v, G '" ~ '" RESOLUTION NO. 2010- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING FOR FILING THE FINAL ENGINEER'S REPORT FOR GLENHA VEN WAY ASSESSMENT DISTRICT 2008-0 I WHEREAS, pursuant to Resolutions 2008-277, adopted on December 09, 2008, the City Council accepted a petition requesting the formation of an Assessment District for Glenhaven Way (First A venue to Amy Street) for the purpose of financing the construction of sidewalk improvements; and WHEREAS, pursuant to Resolutions 2008-291, adopted on December 16,2008, the City Council, approved the Preliminary Engineer's Report, adopted a map showing the proposed boundaries for Assessment District No. 2008-01 (Glenhaven Way), set the time and place for a public hearing, and ordered the initiation of assessment ballot proceedings; and WHEREAS, pursuant to Resolution 2009-026, adopted on February 3, 2009, the City Council certitied the results of the public hearing and Assessment District ballot tabulation, and ordered the installation of improvements pursuant to the Improvement Act of 1913 (the "Block Act") and Article XIIID of the Constitution of the State of Cali fomi a ("Article XIIID"); and WHEREAS, City staff advertised and obtained sealed bids as part of a formal bidding process for the construction of the improvements and awarded a contract in the amount of $516,812.25 to the low bidder, Hillcrest Contracting Inc., pursuant to Resolution No. 2009-034 on February 17,2009; and WHEREAS, the construction of the improvements is complete and the final Engineer's Report Glenhaven Way Sidewalk Improvements 1913 Act Assessment District AD 2008-01 dated May 25,2010 (Final Engineer's Report), which contains all the information contained in the Preliminary Engineer's Report modified to retlect the actual cost of the construction of the improvements, has been prepared and finalized. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Chula Vista that it accepts for filing the Final Engineer's Report for Glcnhaven Way Assessment District 2008-0 I. Richard A. Hopkins Director of Public Works Presented by 7-21 RESOLUTION NO. 2010- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING THE DEFERRAL OF ASSESSMENTS AND ESTABLISHING THE RATE OF INTEREST OF FIVE PERCENT (5%) PER YEAR AND THE FINANCING PERIOD OF A MAXIMUM OF TEN YEARS APPLIED TO THE DEFERRALS FOR GLENHA VEN WAY ASSESSMENT DISTRICT 2008-01 WHEREAS, pursuant to Resolutions 2008-277 adopted on December 09, 2008, the City Council accepted a petition requesting the formation of an Assessment District for Glenhaven Way (First Avenue to Amy Street) for the purpose of financing the construction of sidewalk improvements; and WHEREAS, On December 16, 2008, Council adopted Resolution 2008-291 approved the Preliminary Engineer's Report, adopted a map showing the proposed boundaries for Assessment District No. 2008-01 (Glenhaven Way) for the proposed Assessment District No. 2008-01, and set the time and place for a public hearing, and ordered the initiation of Assessment Ballot proceedings; and WHEREAS, on December 19, 2008 ballots and ballot materials were mailed to property owners. Property owners were informed that the ballots needed to be received by the City Clerk's office prior to 4:00 p.m. On February 3, 2009, a public hearing was held on February 3, 2009, and the ballots remained sealed. There was no public testimony, so the hearing was closed and ballots were tabulated; and WHEREAS, since more than 50% of the property owners voted in favor of the proposed assessment, City Council certitied the results of the public hearing and assessment district ballot tabulation, ordered the construction of .the improvements and ordered a final assessment Engineer's Report to be prepared pursuant to Resolution 2009- 026, adopted on February 3, 2009; and WHEREAS, City stat I advertised and obtained sealed bids as part of a formal bidding process for the construction of the improvements and awarded a contract in the amount of $516,812.25 to the low bidder, Hillcrest Contracting Inc, pursuant to Resolution No. 2009-034 on February 17,2009; and WHEREAS, the construction of the improvements is complete; and WHEREAS, of the total construction costs, only the costs of the concrete driveways and private improvement relocation are to be assessed to the property owners; and 7-22 WHEREAS, not all the assessments have been fully paid and the City can collect the unpaid balance over a maximum period of ten years, together with interest on the unpaid principal at a rate not to exceed seven percent per year (7%); and WHEREAS, City staff proposes to charge five percent interest (5%) for a period of ten years on the unpaid balances of the assessments. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Chula Vista that it accepts the deferral of the assessments and establishes the rate of interest of tive percent (5%) per year and financing period of a maximum of ten years applied to the deferrals for Glenhaven Way Assessment District 2008-01. Presented by Richard A. Hopkins Director of Public Works 7-23 RESOLUTION NO. 20 I 0 - RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING THE AMOUNTS OF THE FINAL ASSESSMENTS FOR PROPERTIES WITHIN ASSESSMENT DISTRICT 2008-01, AUTHORIZING THE PLACEMENT OF LIENS IN THE AMOUNT OF THE ASSESSMENTS ON THE RESPECTIVE PROPERTIES, AND AUTHORIZING THE COLLECTION OF THE ASSESSMENTS AT THE SAME TIME AND IN THE SAME MANNER AS OTHER CfTY PROPERTY TAXES AND ASSESSMENTS ARE COLLECTED BY THE COUNTY RECORDER OF THE COUNTY OF SAN DIEGO WHEREAS, pursuant to Resolutions 2008-277, adopted on December 09, 2008, the City Council accepted a petition requesting the formation of an Assessment District for Glcnhaven Way (First Avenue to Amy Street) for the purpose of financing the construction of sidewalk improvements; and WHEREAS, pursuant to Resolutions 2008-291, adopted on December 16, 2008, the City Council, approved the Preliminary Engineer's Report, adopted a map showing the proposed boundaries for Assessment District No. 2008-01 (Glenhaven Way), set the time and place for a public hearing, and ordered the initiation of assessment ballot proceedings; and WHEREAS, on Dccember 19, 2008 ballots and ballot materials were mailed to property owners. Property owners were informed that the ballots needed to be received by the City Clerk's office prior to 4:00 p.m. On February 3, 2009, a public hearing was held on February 3, 2009, and the ballots remained sealed. Therc was no public testimony, so the hearing was closed and ballots were tabulated; and WHEREAS, pursuant to Resolution 2009-026, adopted on February 3, 2009, the City Council certified thc results of the public hearing and Assessment District ballot tabulation, and ordered the installation of improvements pursuant to the Improvement Act of 1913 (the "Block Act") and Article XIIlD of the Constitution of the State of California ("Article XIIID"); and WHEREAS, City staff advertised and obtained sealed bids as part of a lormal bidding process for the construction of the improvements and awarded a contract in the amount of $516,812.25 to the low bidder, Hillcrest Contracting Inc., pursuant to Resolution No. 2009-034 on February 17,2009; and WHEREAS, the construction of the improvements is complete; and 7-24 RESOLUTlONNO. 2010- WHEREAS, of the total construction costs, only eighty two thousand three hunured ninety one dollars anu eighty six cents ($82,391.86), the costs of the concrete driveways anu private improvement relocation, are to be assessed to the property owners; and WHEREAS, the amount to be assessed the property owners has been apportioneu in an amount equal to the benetits received by the properties; and WHEREAS, the assessment amounts for each property are identified in Exhibit A, attached hereto; anu WHEREAS, each property owner will be granted thirty (30) calendar days from the adoption of this resolution to pay their respective assessment in full; and WHEREAS, for those assessments that have not been paid in full, the City intends to record the unpaid amounts as liens on the respective properties; and WHEREAS, the liens and interest, which shall accrue at the rate of five percent (5%) per year on any unpaid balance, shall be collected over a maximum period of ten (l0) years; and WHEREAS, the collection of assessments shall be at the same time and manner as other City taxes property taxes and assessments are collected by the County Recorder of the County of San Diego. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Chula Vista that it approves the amounts of the final assessments for properties within Assessment District 2008-01, authorizes the placement of liens in the amount of the assessments on the respective properties, and authorizes the collection of the assessments at the same time and in the same manner as other city property taxes and assessments are collected by the County Recorder of the County of San Diego. Richard A. Hopkins Director of Public Works Presented by 7-25 RESOLUTION NO. 2010- Exhibit A Address Assessor's Parcel Final Assessment Number 1237 FIRST AV I 619-261-47 $3,338.70 1154 FIRST AV I 619-192-22 $2,526.50 1117 FIRST AV 619-151-04 $1,59960 1179 FIRST AV 619-201-03 $3,044.20 1138 FIRST AV 619-142-12 $1,887.90 1134 FIRST AV 619-142-11 $2,154.50 1255 FIRST AV 619-270-02 $4,524.60 1209 FIRST AV 619-261-10 $2,957.40 1219 FIRST AV 619-261-11 $2,269.20 1180 FIRST AV 619-192-16 $3,245 70 1160 FIRST AV 619-192-20 $2,897.20 1254-1256 FIRST AV 619-250-38 $3,782.20 103 GLENHAVEN WY 619-250-36 $1,773.20 1276-1278 FIRST AV 619-250-37 $6,133.40 1186 FIRST AV 619-192-27 $4,891.80 1155 FIRST AV 619-201-16 $7,064.00 1239 FIRST AV 619-261-25 $3,488.00 1235 FIRST AV 619-261-45 $4,35550 1129 FIRST AV 619-151-06 $4,652.60 1265 FIRST AV 619-270-14 $1,903.40 1176 FIRST AV 619-192-17 $2,083.20 1286 FIRST AV 619-250-10 $1,029.20 1197 FIRST AV 619-201-07 $2,920.20 1149 FIRST AV 619-151-10 $2,045.40 108-110 HENRY LANE 619-232-18 $3,425 50 1251 FIRST AV 619-270-01 $3,14400 1112 FIRST AV 619-142-07 $2,35600 1172 FIRST AV 619-192-18 $1,964.10 1103 FIRST AV 619-151-01 $3,090.70 1247 FIRST AV 619-261-17 $4,727.50 7-26 ....,_ .'~',.d'_'"". RESOLUTION NO. 2010- Address Assessor's Parcel Final Assessment Number 1280 FIRST AV 619-250-19 $4,104.40 1169 FIRST AV 619-201-01 $10,424.00 1122 FIRST AV 619-142-09 $3,685 90 1128 FIRST AV 619-142-10 $2,109.60 1248 FIRST AV I 619-232-39 $5,916.00 1195 FIRST AV 619-201-06 $5,451.00 1139 FIRST AV 619-151-08 $6,228.40 1214 FIRST AV 619-232-17 $1,711.20 1173 FIRST AV 619-201-02 $5,898.20 106 PALOMAR ST 619-250-18 $1,171.80 1111 FIRST AV 619-151-03 $4,209.80 1133 FIRST AV 619-151-07 $3,045.20 1116 FIRST AV 619-142-27 $3,245.70 1118 FIRST AV 619-142-28 $4,535.20 1143 FIRST AV 619-151-09 $4,305.90 1156 FIRST AV 619-192-21 $3,30000 1107 FIRST AV 619-151-02 $2,945.00 1157 FIRST AV 619-201-15 $7,178.70 1142 FIRST AV 619-142-13 $1,680.20 1204 FIRST AV 619-232-14 $1,757.70 1227 FIRST AV 619-261-32 $4,024.00 1153 FIRST AV 619-201-17 $8,124.60 97 OXFORD ST 619-261-01 $2,163.80 1185 FIRST AV 619-201-04 $3,656.20 1189 FIRST AV 619-201-05 $5,497 60 1188 FIRST AV 619-192-14 $1,255.50 1168 FIRST AV 619-192-19 $1,20590 1206 FIRST AV 619-232-16 $1,990.20 1123 FIRST AV 619-151-05 $8,0840 7-27