HomeMy WebLinkAbout2010/05/25 Item 2
CITY COUNCIL
AGENDA STATEMENT
~\'f:.. (llY OF
.J~ (HUlA VISTA
ITEM TITLE:
SUBMITTED BY:
REVIEWED BY:
MAY 25, 2010, Item 'l...
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA APPROVING THE CLOSURE OF CENTER
STREET FROM THIRD A VENUE TO CHURCH AVENUE FOR
THE THIRD AVENUE VILLAGE ASSOCIATION'S BLAST
FROM THE PAST CAR SHOW FROM 3:00 P.M. TO 8:00 P.M. ON
TUESDAY EVENINGS COMMENCING JUNE 15, 2010 AND
ENDING AUGUST 31, 2010
COMMUNJCA1l0fOORDJNATO~
CITY MANAGER
ASSIST ANT CITY. ANAGER 77
4/5THS VOTE: YES D NO 0
BACKGROUND
The Chula Vista Third Avenue Village Association (T A V A) has operated the Blast from the Past
Car Show with the assistance of the South Bay Cruiser Car (SBC) Club, Inc. since 2001. This is
an ongoing weekly event during the summer months that encourages and promotes visitor and
commercial activity along Third Avenue within TA V A's business district.
In order to conduct the event, T A V A is requesting the closure of Center Street from Third
Avenue to Church Avenue as it is needed for specialty cars and overflow parking.
ENVIRONMENTAL REVIEW
The Enviromnental Review Coordinator has reviewed the proposed project for compliance with
the California Environmental Quality Act (CEQA) and has determined that the project qualifies
for a Class 4 (e) categorical exemption pursuant to Section 15304 [Minor Alterations to Land] of
the State CEQA Guidelines. Thus, no further environmentil1 review is necessary.
RECOMMENDATION
City Council adopts the resolution.
2-1
MAY 25,2010, ItemL
Page 2 of 3
DISCUSSION
Since 2001, T A V A has held the weekly Blast From the Past Car Show, with the assistance of the
South Bay Bay Cruisers Car Club, Inc. This seasonal car show has become a well-known
community event. Not only does it attract new people to Chula Vista's downtown, it also
provides a sense of liveliness on the street and promotes commercial activity to TA V A's
business district.
The car show is a series of organized displays of classic cars and motorcycles owned by
members of area car/motorcycle clubs and individual car/motorcycle enthusiasts. The show
shall occur from 4:00 p.m. to 8:00 p.m. on twelve consecutive Tuesdays, commencing June 15
to August 31, 2010 on Third Avenue from E to G Streets. Set up for each car show will
commence on or about 3 :00 p.m. and clean up will conclude on or about 9:00 p.m.
Last year, some issues and problems arose in connection with this special event that concerned
the Chula Vista Police Department. As a result, the police department worked extensively with
T A V A and SBC to address and mitigate potential safety hazards and problems. A detailed
agreement was drafted and signed on April 30, 2010 between the SBC, TAVA and the City.
The purpose of this agreement was to assign and delineate responsibilities for SBC, T A V A and
the City, and to establish written guidelines and operating procedures for the planning,
promotion, management, operation and funding of the car show. All parties agreed to the terms
and are supportive in hosting a successful and safe car show season for the community.
To conclude the planning of this event, TA V A is requesting the closure of Center Street from
Third Avenue to Church Avenue as it is needed for specialty cars and overflow parking as
outlined in the agreement.
BOARDS/COMMISSION RECOMMENDATION
Not applicable.
DECISION MAKER CONFLICT
Staff has reviewed the property holdings of the City Council and has found a conflict exists, in
that Councilman Castaneda has property holdings within 500 feet of the boundaries of the Blast
From the Past Car Show, which is the subject of this action.
CURRENT YEAR FISCAL IMP ACT
Based upon current average occupancy, the estimated loss of parking meter revenue for the car
show season is approximately $375.
ONGOING FISCAL IMPACT
There is no anticipated ongoing fiscal impact.
ATTACHMENTS
A. Car Show Agreement
B. Group/Organization Waiver and Release of Liability
2-2
Prepared by: Stephanie Kingston, Communications Coordinator
2-3
MAY25,2010,Item~
Page 3 of3
A-
CAR SHOW AGREEMENT
[BLAST FROM THE PAST CAR SHOW 2010]
April 26, 2010
This CAR SHOW AGREEMENT ("Agreement") is entered into effective as of April~, 2010 by
and between the South Bay Cruisers Car Club Inc. ('"SBC"), Third A venue Village Association
("T A VA"), and the City of Chula Vista ("City") for the purpose of facilitating SBC and TA V A
hosting a successful and safe "Blast from the Past Car Show" ("Car Show") special event for the
2010 season
The City is entering into this Agreement based on the understanding that T A VA is supportive of the
Car Show and that the Car Show encolirages visitor and commercial activity within TA V A's
business dislIict.
1. PURPOSE: The purpose ofthis Agreement is to assign and delineate responsibilities for SBC,
T A V A, and the City, and to establish written guidelincs and operating procedures for the
planning, promotion, management, operation, and funding, of the Car Show.
2. GENERAL DESCRIPTION OF EVENT: The Car Show is a weekly selies of organized
displays of classic cars and motorcycles owned by members of area car/motorcycle clubs and
. individual car/motorcycle enthusiasts. In 2010, the Car Show shall be staged on and around
Third Avenue in Chula Vista, California, from Eta G Streets, in the areas more specifically
identified on Exhibit A attached hereto. The Car Show shall occur from 4:00 p.m. to 8:00 p.m.
on twelve (12) consecutive Tuesday evenings, commencing June 15,2010 and cnding August
31,2010. Set up for each Car Show day will commence on or about 3 p.m. and clean up will be
concluded on or about 9 p.m.
3. SPECIFIC RESPONSIBILITIES OF THE PARTIES: This Section sets forth the
responsibilities of the parties hereto with respect to the Car Show:
3.1 SBC: SBC shall be responsible for managing all Car Show planning, promotion, set-up,
operations and clean up. T A V A and City shall assist SBC with these activities as
provided herein. SBC's specific responsibilities shall include, "~thout limitation:
I) Promotion. Design and dislIibute promotional materials in cooperation with T AVA.
2) Rules and Procedures. Prepare and distribute event rules and procedures to Car
Show particlpants.
3) Set UP. 'Set up the Car Show, including, without limitation (a) placing placards on
meters fi'om Park Boulevard to Davidson Street prior to 2:00 p.m. on the day of each
,
show, (b) posting notices of designated event areas; and (c) assist T A V A in the
plac~ment of event signage, cones, barriers and/or other materials for the purposes of
direbting vehicular traffic, and marking road closure, special event staging and
I
parking areas.
4) Event Oversight. SBC will provide a minimum of six (6) event oversight officials
for each show. These officials shall be trained in the standard operating procedmes
Page 1 of7
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of the Car Show attached hereto as Exhibit B, and wear high visibility yellow vests,
radio communications and badge lanyards for quick identification. Exhibit B shall
not be binding on the City. Event officials shall oversee and manage proper use of
parking spaces, special staging areas, loading and unloading zones and pedestrian
areas, reservation of merchant parking, traffic control and general conduct. SSC
shall exercise its best et1Cllis to se1t~police the conduct of Car Show paliicipants,
keep in regular contact with City police via at least one SBC provided two-way radio
and maintain good relations with area merchants.
5) Event Clean Up. Pick-up all required meter sign age, cones, safety tape, and ban'iers
and store, as appropriate in T A V A designated storage area.
6) Compliance with applicable laws. SBC will comply with all applicable federal,
state, local laws and parking regulations (pay parking meters).
7) Insurance. SBC shall obtain, maintain throughout the tenn of this Agreement and
provide T A V A evidence of general liability insurance coverage for the Car Show.
Such insurance shall be in a fom1 and in coverage amounts reasonably approved by
T A V A and shall name T A V A and City as additional insured's.
3.2 T A V A: In consideration of the substantial benefit the Car Show provides T A V A and its
merchants by promoting Third A venue and bringing potential customers into the area,
T A V A shall assist SBC with the promotion and staging of the Car Show as follows:
1) Promotion. Provide marketing matelia]s, signage, and advisements to Third Avenue
Village businesses regal'ding the Car Show including, without limitation adding Car
Show a1U1ouncements on T A V A's website, preparing or assisting in preparing Car
Show news releases and printed media. If possible, and practical, signage shall
include warning signs placed both NOIih and South of the Car Show reasonably
designed and situated to warn oncoming vehicles of tlle need to use precaution due to
the Car Show event. Signs shall be placed on the median of Third A venue beginning
at F Street on the North side of the median, and also on the South side of the mediaJ1
island near Madrona Street.
2) Supplies. Provid" the Car Show with safety cones, safety tape, vests and barriers
from T A V A's existing event staging inventory.
3) Street Closure. Assist SBe in obtaining City approval of a street closure permit for
each day of the event for Center Street from Third A venue to Church Street from
3:00 p.m. to 7:00 p.m. Provide the necessary signage and safety cones for the Center
Street closure in accordance with the City's permit, similar to what the City allows
T A V A to provide for the Farmers' Market.
4) Event Set Up. Provide supp01i and manpower in assisting the SBC officials 2-4
hours prior to commencement of each weekly car show with setup aJ1d/or signage.
This will include developing, printing and laminating the parking placard signs
related to notification of Car Show parking.
5) Storage. Provide storage space for the storage of signage, cones, and barriers with
access to as needed throughout the Car Show season.
6) Event Clean UP. Supplement SBC clean up work with TAVA's morning
maintenance crew after each event.
Page 2 of 7
2-5
7) Administrative SUDPort. Provide administrative suppOli, e.g., staff time and office
resources.
8) Insurance. T A V A shall obtain, maintain throughout the tenn of this Agreement, and
provide SBC evidence of, general liability insurance coverage for the Car Show.
Such insurance shall be in a fonn and in coverage amounts reasonably approved by
SBC, and shall name SBC and City as an additional insured's.
3.3 City: In order to facilitate the Car Show event and to assist SBC and TA V A with their
responsibilities as detailed in this Agreement City agrees to the following:
1) Temporary Unloading and Loading use of Red Curbs. City shall allow the use of
designated red curb zone areas as shown on Exhibits Bt and 82 for immediate off-
loading and on-loading of vendor or entertainment equipment from approximately
3:00 p.m. to 4:00 p.m. and 8:00 p.m. to 9:00 p.m. the day of each event. Those
vehicles being nsed for temporary loading shall be monitored by their drivers at all
times and shall not be parked in red curb zone areas for longer that twenty (20)
minutes lnaxilnum.
2) Sidewalk Use. City shall allow the use of designated sidewalk aTeas for event
sponsors, motorcycle parking, and vendms andlor event operations on the west side
ofThrrd Avenue fi'om Park Way to F Street and at Third Avenue neaT Center Street
as shown on Exhibits F, G, D3, FI, F2, F3, 82, A3, A4 and EI and/or at other
locations reasonably approved by the City in advancc of the event day. Any
vendors and motorcycles shall not obstl1lct pedestrian access to both merchant
locations and the sidewalk itself. All vendors selling items at the Car Show shall
apply for and receive City of Chula Vista business licenses.
3) Use of Memorial Park Areas. Provide coordination with the City's Public Works
Department for the nse of certain Memorial Park areas: approximately 1300 sq
meters of grass area and concrete area and connecting side walk area on Third
Avenue and entrance to Fuddl1lckers parking as shown on Exhibits A6 and AtO.
The boundaries of the parking areas in Memorial Park will be designated by small
red spray painted maTks on thc sidewalks for the 1110st Sonthem and Western
boundaries. Those individuals parking on grass areas designated in Exhibits A6
and AIO must first have their undercarriages inspected by SBC officials per SBC
approved event protocols to limit the risk of any fluids causing damage to the grass.
Disposable drip pans will be used whenever a leakage risk is identified. No parking
outside these marked boundaries in Memorial Park will be pennitted. No
undercarriages, frames, exhaust pipes, etc., shall be lowered onto the grass areas in
Memorial Park. Should problems arise as a result of oil leakage or bumtldamaged
grass the City will notify SBC and City and SBC will agree to meet and discuss
plans for remedying these issues.
4) City Council Approvals. Process for City Council consideration and approval the
closure of Center Street from Third A venue to Chureh Street. The closure of Center
Street will be from 3 p.m. to 7 p.m., during each event to facilitate additional
(overflow) parking andlor special car displays. Notwithstanding the street closure,
displayed cars must be parked in designated parking stalls. The City does not make
Page 3 of 7
2-6
any ,,'uarantee that said approvals will be in fact approved or approved in the time
requested by City Council.
5) Parking Areas. Should Fuddruckers management approve use for the Car Show of
the southerly parking areas along Memorial Park at the entrance to Fuddruckers
restaurant as shown on Exhibit C2, the City consents to the use thereof Should
Fuddruckers management approve, SBC display vehicles can be backed into these
spaces for display purposes.
6) Parking Implementation. Support the implementation ofa "courtesy" parking ticket
program for the area through the Parking District Manager and/or their designated
representative and for use by the City private parking enforcement vendor.
"CoU11esy" parking tickets shall not apply to red curbs, handicapped zones, or
parking outside the boundary limitations outlined above in Memorial Park.
4. FUNDING: Except as othelwise exprcssly provided herein, each party to this Agreement will
be responsible for funding their respective Car Show responsibilities without reimbursement
from any other party.
5. APPLICABLE LAWS AND REGULATIONS: All parties agree that the Car Show shall be
operated in accordance with all applicable federal, state and local laws and regulations and in
accordance with the SOPs attached hereto. Unless otherwise approved by the City, or otherwise
provided in this Agreement, City's standard parking and traffic regulations shall continue to
apply to the Car Show.
6. COMMUNICATIONS AND COORDINATION REPRESENTATIVES: To provide for
consistent and effective communication for the Car Show event all parties will appoint a
principal and secondary representative to serve as its central point of contact on matters relating
to this Agreement, and or the event actions in question. The principal representatives for this
Agreement are listed below.
. Vince Jacket, SBCs President (619) 426-1882 or (619) 993-5268
. AY Casillas, SBCs Vice President (619) 656-4176
. Robert Naranjo, BFTP Car Show Director, SBC's Board of Director (619) 709-4805 or
(619) 423-4805
. Greg Mattson, TAV A, Executive Director (619) 422-1982 or (619) 895-7177
. Adam Sparks, TA V A Board President (619) 390-0726.
. Lt. Phillip Collum, Chula Vista Police Department (6]9) 476-2454
7. MEET AND CONFER AND ANNUAL REVIEW: The pmiies agree to meet and confer
from time to time to identify changes in event conditions, problems with the event and/or the
need to modify the Agreement to address same. Minor changes to the Agreement may be made
at any time in writing upon mutual agreement of all parties. At the end of each car show season
the parties shall meet to review the past performances, support, and concerns in an effort to
generate ideas and thoughts on how to make the event more successful and efficient in
subsequent years.
Page 4 of 7
2-7
8. TERM: The term oflhe Agreement shall commence on the Effective Date and shall expire at
the end ofthe 2010 Car Show season unless otherwise terminated at an earlier date.
Notwithstanding the foregoing, the parties may elect to extend the Agreement on a year-to-year
basis by mutual written agreement.
9. TERMINATION OF AGREEMENT. City's Chief of Police can unilaterally terminate this
Agreem ent by providing f0l1y-eight (48) hours written notice to the representatives of SBC and
T A V A listed below if he determines, in his sole discretion, that public safety requires he do so.
With regard to all other terminations of one or more of the City forms of assistance provided in
this Agrecment, the Chief of Police will provide ten (10) days written notice to a representative
of both TA V A and SBC identified in Section 5 above. Snch notice shall include an explanation
of the problem triggering the temlination. Pl;or to the effective date of any such temlination,
the Chief of Police shall meet and confer with T A V A and SBC in order to detennine if a
mutually acceptable solution to the problem identified can be reached.
10. LIMITATION OF CITY LIABILITY. SBC and TAVA's sole remedy for any alleged breach
of this Agreement by the City shall be written notice of telmination of the Agreement to Lt.
Phillip Collum, Chula Vista Police Department. In no event shall SBC or T A V A be entitled to
monetary damages against the City for breach of contract hereunder or any other claims for
damages relating to the Car Shows.
11. WAIVER OF SUIT. SBC and TA V A unconditionally agree to waive, release, discharge, and
covenant not to sue the City, its ofticers, agents, and employees ("City"), from any and all
claims and causes of action, whether in law or equity, that SBC and T A V A, their officers,
employees, agents, assigns, heirs, next of kin, or successors in interest may have for any
LIABILITY, LOSS, DAMAGE, or INJURY, including liability for personal injury, death,
dismembennent, damage to property, or theft, arising out of, related to, or in connection with the
Car Show, whether caused or claimed to be caused by the active or passive negligcnt acts or
omissions of the City. .
12. DEFENSE AND INDEMNITY. SBC and TA VA, jointly or separately, agree to defend,
indemnifY, and hold harmlcss the City from and against any and all liability, including but not
limited to claims asserted, demands, causes of action, costs, expenses, losses, attorney fees,
injuries, or payments for injury to any person or property, including injury to SBC and T A V A,
tlleir officers, employees, or agents, caused or claimed to be caused by the acts or omissions of
the City, SBC and/or T AVA, their officers, employees, and agents arising out of, related to, or
in any way connected with the Car Show. Also covered is liability arising fi'om, connected with,
caused by, or claimed to be caused by, the active or passive negligent acts or omissions of the
City that may be in combination with the active or passive negligent acts or omissions SBC
and/or TA V A, their ofticers, employees, or agents, or any third party. The duty to defend,
indemnifY, protect and hold harmless shan not include any claims or liabilities arising from the
sole negligence or sole willful misconduct of the City.
Page 5 of 7
2-8
13. ACKNOWLEDGMENT. SEC and TA V A agree and expressly acknowledge that the
foregoing Waiver, Release, and Indemnity Agreement is intended to be as broad and inclusive as
is pern1itted by the law of the state of California, and that if any portion of this Agreement is
held invalid, that the balance shall continue in full force and etfect.
14. CERTIFICATION. SBC and TA V A certify that they have the authOlity to sign this document
on hehalf of the organizations. SEC and T A V A celtify that they have read this agreement,
understand its contents, voluntarily sign this Waiver, Release, and Indemnity Agreement; and
further agree that no oral representations, statements, or inducements apmt from this wlitten
Agreement have been relied upon.
15. INTEGRATION. This Agreement, together with any other written document refened to or
contemplated herein, embody the entire Agreement and understanding between the pmties
relating to the subject matter hereof. Neither this Agreement nor any provision hereof may be
amended, modified, waived or discharged except by an instrument in writing executed by the
party against which enforcement of such amendment, waiver or discharge is sought.
16. GOVERNING LA W. This Agreement shall be governed by and construed iIi accordance with
the laws of the State of Califomia, venue located in the City of Chula Vista.
[NEXT PAGE IS SIGNATURE PAGEl
Page 6 of 7
2-9
SIGNATURE PAGE
SPECIAL EVENT AGREEMENT
IBLAST FROM THE PAST CAR SHOW 20101
IN WITNESS WHEREOF, the parties hereto have entered into this Agreement as of the
Effective Date first written above.
South B~e"
/~ -.~\(~
VINCE JACKET
President, South Bay Cruisers Car Club, Inc
Thi,.d Ave
)
AM SPARKS,
Presi t, Third A venue Village Association
G9DMATTSON,
Executive Director, Third Avenue Village Association
City ofChula Vista
AND OVAL
Manager, City of Chula Vista
(J
~
DAVID BEJARAN
Chief of Police, Ch
ista Police Department
Approved as to form:
~~ 7.>~~V7(
Page 7 of 7
2-10
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2-14
Blast from the Past SOP
1
South Bay Cruisers Car Club, Ine
STANDARD OPERATING PROCEDURES
Blast from the Past Car Show
Prepared: Jan 25, 2010
2-15
-----
Blast from the Past SOP
2
Gcncral:
This policy and procedure plan addresses general safety & operational
requirements/concems to coordinate and manage the Blast from the Past (BFTP) Car
Show as outlined in the Special Event Agreement (SEA).
Purpose: Provide internal standard operating policies and procedures that support the
SEA dated ,2010 by SBC's, Third Avenue Village Association (TA VA)
and the City ofChnla Vista.
Scope and Applicability: These internal policies and procedures will be used in the
course of operating and managing the South Bay Cruisers (SBC) Car Club Blast from the
Past Car Show solely for the use of the SBC's as stewards to the annual car show within
the Third Avenue Village, Chula Vista, California.
Introduction: TIle South Bay Cruisers Car Club, Inc. has been conducting an annual car
within the Third Avenue Village business district located on Third Avenue bdween G &
E streets for 12-16 weeks during the months of May thru September since 200 I.
Procedu res/Protocols:
!. HAZARD IDENTIFICATION
A. Illegal parking that includes double parking, back-in parking, restricted
red zone parking, and restricted parking in park is prohibited during tbe show will
be deterred with hazard mitigation/warning sign age, barriers, cones, or tape
showing areas where participants and visitors can and cannot park.
B. Speeding, exhibitionism, and loud individual music during show times is
prohibited and will be addressed by posting waming signage several hours ahead
of show times so as to prevent illegal behavior from uccurring, and signage will
be removed by the SBC once special event is concluded for the day.
C. Oft:loading and on-loading of vendors, sponsors, and/or enteJiaimnent
equipment in specified red zones, and/or designated parking areas will be done
with the use of safety cones, barriers, and/or tape by the SBC personnel or their
designates. These personnel will be designated as Safety Personnel, and must bc
easily identified by the public.
D. Street closures and/or directional safety signage will be utilized by the
SBCs with the support ofTA V A, and/or the City ofChu1a Vista. As such,
signage meant to infoffi1 and/or keep the public safe will be posted or placed prior
2-16
. .~-
Blast from the Past SOP
3
to the designated hours of the Blast from the Past Car Show.
E. Any of the issues or problems in connection to the items mentioned above
will be addressed in order to mitigate potential safety hazards or problems. The
SBCs will contact the local Police Department for intervention requiring law
enforcement assistance in the event these issues become too problematic and
above that which can be handled at their lowest level. However, every attempt
will be made to mitigate potential problems ahead of each show utilizing the
appropriate resources.
F. Criminal or illegal behavior that is observed by members of the SBCs
and/or their designate will be rep0l1ed immediately to the appropriafe individuals
for appropriate action and/or eonllnunication with loeallaw enforcement
authorities. SBC will not attempt to intervene in any potentially dangerous
situation that jeopardizes his/her safety.
II. ON-SCENE SHOW/SITUATIONAL MONITORING
A. The SBC Car Club membership shall be responsible for providing
sufficient manpower to cover the show event areas on foot and by vehicle to
adequately coordinate and manage all aspects ofthe Blast ii-om the Past Car
Show.
B. The SBC membership will have sufficient means of equipment to
communicate effectively among each other before, during, and after show for the
purpose of reporting illegal behavior violations or potential hazard mitigation
measures exhibited by show participants and or visiting public. Such reports will
be made by membership in the event they cannot handle the situation themselves.
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C. SBC Director or his/her designate will have the authority to communicate
with local law enforcement to rep0l1 issues that require police assistance.
D. SBC Director or his/her designate will document and rep0l1 any issues
pertinent to law enforcement by w11tten or emailed communication within a
timely malmer (24 hrs of occurrence). Examples are:
I. Clients rising to the level requiring additional redress.
2. Criminal activity.
3. Hazards or safety concerns requiling additional redress.
E. SBC Director or his/her designate must have on-scene/on-show eyes and
2-17
Blast from the Past SOP
4
ears on all aspects of car show and area affected by show. This will be
accomplished thm effective communication utilizing any means available to
include radioltelephonic communication, on-scene observers/monitors, and/or
designates.
JIl. STREET CLOSURE AND SHOW PARKING PREPARATION
A. Street closure and designated show parking areas will be facilitated with
the coordination and consultation and follow-up of/he Third Avenue Village
Association (T A V A) provided under the following circumstances:
I. Prior notice given to businesses in show areas.
2. Signage will be placed well in advance of special event. Removal
of such will also be done immediately following each weekly show by
SBC staff.
3. The street closure will follow the procedures identified within the
City of ChuIa Vista street closure pemlit. T A VA has perfOlmed a similar
service for T A V A's weekly Farmers' Market event.
B. The street closure permit will be given to the TA V A for implementation.
C. T A VA will ensure that all written pennits are sent and received for such
street closures, and copy sent to SBCs for its files.
D. SBC will inspect the streets before each event for appropriate use by:
I. Identifying hazards to wbich the public may be exposed.
2. Describe conditions under which the area can be used and/or its
availability.
3. Report description of the signs and or required signage for
appropriate use.
E. SBC will provide written recommendations to T A V A for any resow'ces
required to correct street closures issues mentioned above; such to include:
I. Recommendations for resolution or follow up.
2. Any condition that places the public at risk due to any exposure to
a hazard will be resolved before show event.
2-18
Blast from the Past SOP
S
IV. SHOW EQUIPMENT
A. The SBCs involved in each Blast from the Past Car Show shall bc familiar
with the location, application, and correct ways to operate the following
equipment in the event its use is necessary.
1. Fire extinguisher
2. First aid kit
3. Emergency telephone numbers
4. POItable nvo-way radios/ cell phones One radio for PD to rcpOlt
or follow up an issues or concerns
5. Blast from the Past SOP
V EMERGENCY PROCEDURES
Prevention is necessary to ensure that emergencies do not occur, or at the very least be
minimized. An emergency response is that which may require Emergency Medical
Services (EMS), and/or Fire Department and/or Police intervention.
A. The SBCs will have the appropriate emergency contact numbers for use
in the event they are required. See Appendix A (emergency contact numbers) to
this SOP.
I. Examples of an accident occurring during the show areas
necessitating EMS response will be done via 911. SBCs will monitor such
accidents until such time that EMS or other emergency responders arrive.
2. Hazard chemical spills will be tracked and/or cleaned by
responsible parties when available. Othelwise City of Chula Vista
resources will be notified for support.
3. Vehicle accidents not requiring EMS support will be reported to
the appropriate emergency provider and monitored until such time that
emergency response SUPPOlt has anived.
4. Accidents and injuries, which occur in the designated car show
area must be immediately reported to local police authorities.
5. Injuries rcquiring first aid will be repOlted to the area EMS.
2-19
Blast from the Past SOP
6
6. Emergency transp0l1 (ambulance) shall be contacted to respond to
injUlies requiring 911 services or more extensive treatment.
7. All injuries shall be investigated by the local police authorities
through the designated supervisor or point of contact (POC).
8. Accident incidents (without injuries or damage) should also be
rep0l1ed and reviewed with the appropriate POC" per item #4 mentioned
above.
VI BFTp CAR SHOW TRAINfNG & BRIEFING
A. Training
I. Those SBC members assigned to work the BFTP will be brieted on
all aspects of this SOP and the SEA. The SBe's will be responsible for
assuring all pertinent SBC members are appropriately trained.
2. The aim of the training program is to assure that all individuals are
adequately trained so as not to place themselves or anyone else at risk
while working the BFTP car show. The objective ofthis SOP is to assist in
their training.
3. This training shall be provided to each person/SBC assigned to
work the show area, and/or provided to each prior to assignments
involving those working the car show.
B. Reference Matelials
1. This SOP, reference materials on the street hazards, first aid, and
safety equipment.
2. BFTp - Special Event Agreement.
3. Written appendices supp0l1ing the above reference materials shall
be available at all times by personnel working the BFTp car show.
VII OTHER PROCEDURES
A. Complaints, i.e., loud music, tire screeching, double parking, or see 3E.
B. Vendor and/or Sponsor and/or Exhibit Control
I
2-20
Blast from the Past SOP
7
1. Each street vendor and/or sponsor and/or entertainment group shall
be pre-approved by the BFTP planning committee or their designate prior
to working the car show.
2. Those approved to sell, entertain, and or display their wares in the
BFTP car show will be required to follow designated lllles (Appendix B)
that comply with the tenets of the SEA and this SOP. As such, they have
to apply for such pennission and agree in writing to such compliance
before the show dates.
3. Car show participants will be notified by flyer or other sources of
the BFTP lllles before, during, and after car show.
4. The general public (visitors) will be informed by whatever means
necessary of the car show lllles so as to prevent potential problems and/or
safety concerns to them or others.
5. TBD or compliance issues to any rules, policies, and procedures
will be dealt with in the best manner possible.
6. Car show pm1icipants are responsible for TBD.
7. Costs incurred as a result of operating and managing this car show
is the responsibility of the generating party, see Appendix C.
VIIl OTHER HANDLlNG PROCEDURES
A. Vendor rules
I. All vendors are required to apply to display their wares at the
BFTP car show, and must be pre-approved prior to the date of each show.
2. All vendors must abide by the rules in the BFTP car show SEA,
and lor all municipal/state laws and codes.
3. All vendors must provide proof of insurance to the SBe prior to
each show and the vendor is a food establishment, then they must provide
a County Health Permit for such food item(s).
B. Car show pal1icipant rules
l. All car show participants must abide by the rules in the BFTP car
show SEA, and/or all municipal/state laws and codes.
2-21
Blast from the Past SOP
8
Organization: South Bay Cruisers Car Club, Inc
Chula Vista, California
Blast from the Past Car Show Director: Robert L. Naranjo
Chula Vista, California
(619) 709-4805
Scope: This SOP details specific instructions and safety procedures to be followed in the South Bay Cruisers Car Club
in the execution of the Blast from the Past Car Show.
Last Revision: April 26, 2010
2-22
SPECIAL EVENT AGREEMENT
EXHIBITS
BLAST FROM THE PAST CAR SHOW 2010
3'd & F Street (Southwest Corner) 39 Line Feet Red Zone Exhibit B1
Red Zone Area for Proposed 31 Feet of off-loading & On-loading Exhibit B2
Fuddrucker's Storefront for Vendor & Ente11ainment Space 75'x24' Exhibit F3
Page I of5
2-23
Common Space at 24 Hr Fitness 58' x 50' for Event Sponsors or Vendors Exhihit F
3'" & F Street (62'x44') South B;y Cruisers Operations Base Exhibit G
Corner of Third & Center Sidewalk View at Farmers Market Exhibit D3
Page2of5
2-24
Fuddrucker's Storefront for Vendor & Entel1ainment Space 75'x24' Exhibit Fl
Fuddrucker's Storefront for Vendor & Entertainment Space 75'x24' Exhibit F2
Fuddrucker's Storefront for Vendor & Entertainment Space 75'x24' Exhibit F3
Page 3 of 5
2-25
Red Zone Area for Proposed 31 Feet of off-loading & On-loading Exhibit 82
Show Theme Display Area at Parkway Park for Proposed 27x4~ meters (1296sm) usage Exhibit A3
Show Theme Display Area at Parkway Park for Proposed 27x48 meters (1296sm) usage Exhibit A4
Third Avenue Crosswalk at Center Street with 102 Feet of Red Zone ExhibitEl
Page 4 ofS
2-26
i"~~~'~~
.",..,-
Show Theme Display Area at Parkway Park for Proposed 27x48 meters (1296sm) usage Exhibit A6
Show Theme Display Area at Parkway Park for Proposed 27x48 meters usage Exhibit AIO
Fuddrucker's Parking Entrance Area for Proposed Double Parking Prohibition Exhibit C2
Page 5 of5
2-27
MAR-22-2010 10:54A FROM:TAUA
5194221452
TO: 4095448
P.8
13
~lf?-
~
OiOE\~STA
GROU P/ORGANIZA TION
WAIVER, RELEASE, AND INDEMNITY AGREEMENT
.;.R~ 1'~S.
TN CONSIDERA TlJi3 OF approving the closure of (' Q.;1'J<A 'lit from ~~ on ~ I~
through-rVl.J.,S ~ I and the use of the City right -of-way for the f;\llzj- ("Event"), the u dersigned,
on behalf of thc"""(yc! ft\I.p .IJ i11AiJ-L' fr;<<t,"7 _' ("Organization/Group") does: CM~
1. UNCONDITIONALLY AGREE TO WANE, RELEASE, DISCHARGE, AND CONVENANT NOT TO SUE the
City ofChula Vista, its officers, agents, and employees ("City"), from any and all claims and causes of action, whether
in law or equity, that J, the Organization/Group, its officers, employees, agents, assigns, heirs, next orkin, or
successors in interest may have for any LfABILlTY, LOSS, DAMAGE, or INJURY. including liability for personal
injury, death, dismemberment, damage to propetty, or theft, arising out of, related to, or in connection with the abovc-
referenced Event, whether caused or claimed to be caused by the active or passive negligent accts or omissions of the
City.
Z. AGREE TO DEFEND, INDEMNIFY, AND HOLD HARMLESS the City from and against any and allliabiiity,
including but not limited to claims asserted, demands, causes of action, costs, expenses, losses, attorney fees, injuries,
or payments for injury to any person or property, including injul)' to myself or members of the Organization/Group, its
officers, employees. 01' ngents, caused or claimed to be cal/sed by the acts or omissions of myself, the
Organization/Group, its officers, employees, and agents arising out of. related to, or in any way connected with the
above-referenced Event. Also covered is liability arising from, connected with, caused by, or claimed to be caused by,
the active or passive negligent acts or omissions of the City that may be In combination with the active or passive
negligent acts or omissions of myself, the Organization/Group, its officers, employees, or agents, or any third party.
The duty to defend, indemnify, protect and hold harmless shall not include any claims or liabilities arising from the
sole negligence or some willful misconduct ofthe City.
3. AGREE AND EXPRESSLY ACKNOWLEDGE that the foregoing Waiver, Release, and Indemnity Agreement is
intended tu be as broad and indu~ive i1S is pennitted by the h\w orlhe: slale or Cali furnia, and that if llllY portion of this
Agreement i~ held invalid. that the balance shall continue in full force and effect. .
4. CERTIFY that I have the authority to sign tbis document on behalf ofthe Organization/Group and myself.
5. UNDERSTAND AND EXPRESSLY ACKNOWLEDGE that the City ofChula Vista is relying on my represent,tion
that [have the authorization to sign this documents and that r will provide all members of the Organization/Group a
signed and executed copy of this Waiver, Release, and lndemnity Agreement prior 10 our participation in the Event.
6. CERTIFY that I have read this agreement, understand its contents, voluntarily sign this Waiver, Release, and
Indemnity Agreement; and further agree that no oral representations, statements, or inducements apart from this written
Agreement h~:ti~, ~ion.
SIGNATURE: ~ DATE MG\.MM 1/1-L VJJO
NAME: ~ f'" MA:;tt"';o~ ORGIGROUP: 1\-AI J" 1\iw\i\.L\j~ ~
TITLE: ~r, ~hx- ADDRESS: 2l,1, f\'IAA.t:L{lvJ J1IA P .....
cJ-u'u'-cLvi~: C)I 'Ht'\IO
Return completed Special E1t'ent Application form, plus any addltlonnlllttachments & infonnatlon to:
City of Chula Vista - Office of Communications _ 276 Fourth Avenue, Chula Vista CA 91910 - Tel: 619.691~5296 Fax: 619-409.5448
Forms must be submitted at loas! 45 days plior 10 event start date. Incomplete forms will not bo processed.
2-28
CITY COUNCIL RESOLUTION NO. 2010-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA APPROVING THE CLOSURE OF CENTER
STREET FROM THIRD A VENUE TO CHURCH A VENUE FOR
THE TI-IIRD AVENUE VILLAGE ASSOCIATION'S BLAST
FROM THE PAST CAR SHOW FROM 3:00 P.M. TO 8:00 P.M.
ON TUESDAY EVENINGS COMMENCING JUNE 15, 2010
AND ENDING AUGUST 31, 2010
WHEREAS, the City Council of the City of Chula Vista established a Business
Improvement Area on November 16, 1971, which created the Third Avenue Village Business
Association; and
WHEREAS, the T A V A has requested to close Center Street from Third Avenue to Church
Avenue in order to conduct the Blast from the Past Car Show from 3:00 - 8:00 p.m. on Tuesday
evenings commencing June 15,2010 and ending August 31, 2010; and
WHEREAS, the Environmental Review Coordinator has reviewed the proposed project for
compliance with the California Environmental Quality Act (CEQA) and has determined that the
project qualifies for a Class 4 (e) categorical exemption pursuant to Section 15304 [Minor
Alterations to Land] of the State CEQA Guidelines. Thus, no further enviromnental review is
necessary; and
WHEREAS, the Council tinds the Blast from the Past Car Show encourages and promotes
visitor and commercial activity along Third Avenue within T A V A's business district.
NOW, THEREFORE, BE IT RESOL VED that the City Council of the City of Chula Vista
does hereby approve the closure of Center Street from Third A venue to Church Avenue in order to
conduct the Blast from the Past Car Show from 3:00 - 8:00 p.m. on Tuesday evenings commencing
June 15,2010 and ending August 31, 20 I O.
Presented by:
Approved as to form by:
Jim Sandoval
City Manager
C~~-
City Attorney
2-29