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HomeMy WebLinkAbout1993/11/09 Cultural Arts Commission Minutes . . . MINUTES OF THE REGULAR MEETING OF THE CULTURAL ARTS COMMISSION Tuesday, 5:00 p.m. November 9, 1993 Parks & Recreation Conference Room ci ty Hall ********************** CALL MEETING TO ORDER ROLL CALL MEMBERS PRESENT: Chair Cernitz, Commissioners Luna, McAllister, Pelayo and Scott MEMBERS ABSENT: Commissioners Souval and Torres STAFF PRESENT: Staff Liaisons Gates, McMartin and Shaw 1. APPROVAL OF MINUTES MSUC [Scott\Luna] 5-0 (Sou val, Torres absent) to approve the minutes of September 14, 1993 and October 12, 1993. 2. UNFINISHED BUSINESS Action a. Valle Lindo School Chair cernitz brought the Commission up to date on the past activities that has taken place. Originally, a formal request was made from the principal of Valle Lindo School. The letter went to the Mayor and the Council referred it to the commission. MSUC [Scott/McAllister} 5-0 (Souval, Torres absent) to request that staff prepare a letter to both Valle Lindo and Kellogg Elementary Schools recognizing their achievements and giving them the commission's appreciation and support. A copy of the letter will be sent to all to the other schools in the community. Staff will respond to the Council referral with a copy of the letter. Non-Action b. Arts & Humanities Month Activities Ms. Shaw distributed a preliminary final budget. The event was held on October 23, 1993 at the Nature Center. Abel Silvas presenting "Running Grunion" was very successful with outstanding attendance. The city-wide calendar of events for October has also received a positive response. . . . Cultural Arts Commission Meetings Minutes 2 November 9, 1993 c. Phantom Gallery Chair Cernitz and city staff met with Mary Coburn, President, Downtown Business Association. The Commission wanted to make the Association aware of their support and the Commission's availability to assist them. Commissioners McAllister and Scott attended the opening of the Phantom Gallery. The opening included a reception and viewing of the local artists' displays. A letter was drafted to the Cernitz' signature thanking meet and better understand Gallery and to offer the promoting art. Downtown Manager for Chair her for the opportunity to the goals of the Phantom Commission's interest in d. METROPOLIS Tickets were distributed to attend the Opening Night of METROPOLIS on November 11, 1993 at Southwestern College. A reception will be held prior to the premier at Eastlake Beach Club. The commissioner's were encouraged to attend. e. Economic Development Committee The Commissioners received a copy of the letter that was sent to all the Economic Development Committee members. The letter informed the Committee of the resignation of Commissioner Dumlao which temporarily put future activities on hold. 3. NEW BUSINESS a. Logo Contest The Public Affairs Sub-Committee made the suggestion of having a logo contest with the Festival of the Sun theme that coincides with Kellogg School. The categories would be open to adults and junior high school and older. The idea of selling T-shirts with the logo printed on them was discussed. MSUC [Luna\McAllister] 5-0 (Torres, Souval absent) to conduct a logo contest similar to last year and allocate $500 of Festival Funds for publicity and prize money. The Sub-Committee plans on investigating a joint campaign with the downtown merchants and pursue the T-shirt idea. Ms. Shaw suggested preparing a proposal that would include the budget and the merchant's financial responsibility, etc.. Cultural Arts Commission Meetings Minutes 3 November 9, 1993 b. January-February Activity Calendar . The Public Affairs Committee reported the October 1993 Calendar of Events was an overwhelming success. The decision was made to have a bi-monthly 11"x17" double- sided calendar. The printing cost for 1,000 copies of the October calendar was $135. The Sub-Committee was directed to pursue all possibilities to underwrite or solicit advertising to assist in offsetting the costs. MSUC [McAllister\Scott] 5-0 (Torres, Souval absent) to pursue other possibilities of funding first and as a last resort allocate $200 from the Festival Fund for the printing of the January- February 1994 calendar. c. Request for 1994-95 Budget The Commission was very interested in seeking funding from the City for special projects. Mr. Gates explained there are two ways the Commission can seek funding from the Council: 1) Prepare a Supplemental Budget request during the 1994-95 budgetary procedure which should include justification and detailed figures . 2) Prepare a report directly to the Council The Commission decided to look at the overall activities for the year and determine the amount of funding necessary to assist in completing any projects. The Commission agreed to schedule a workshop and discuss their request for financial support. The workshop was scheduled for November 20, Saturday, at 8:00 a.m. to 12:00 Noon at the Eastlake Library. Maps will be sent to the Commissioners. A draft letter has been prepared to go out to other Boards and Commissions making them aware of the Cultural Arts Commission goals. 4. SUB-COMMITTEE REPORTS a. Public Affairs Surveys were distributed at the Able Silvas Program. Compilation of the information has not been completed. b. Art in Public Places . Mr. McAllister and the Save Our Sculptures representatives have identified the art in Chula Vista. So far, there are 19 pieces of art of Chula Vista and the list is still being compiled. After reviewing the artwork throughout the City, it appears the maintenance of the art work has been very neglected. . . . Cultural Arts Commission Meetings Minutes 4 November 9, 1993 c. Advocacy - No Report d. Art in Education The first meeting will be held the end of November. e. Gayle McCandliss Awards The Committee will be meeting in January. f. Bayfront Project This subject is being discussed at the Council meeting, tonight, November 9. g. Music Competition The Music Festival Committee met. Categories and rules were reviewed and revised. Policy was set regarding judges and prizes. A selection list group was formed. Brainstorming regarding publicity and in kind donations was discussed. The preliminary Festival budget totaled $2,000 for 1994. The next meeting is scheduled for January 16, 1994. 5. STAFF REPORT a. CALAA Convocation - The Convocation was held on October 16 and 17, 1993 in Santa Cruz. Ms. Shaw attended and the sessions focused on economic development, such as how to turn festivals into revenue generating events. One idea that was relayed to the Commissioners was enti tIed Open Studios. The purpose was designed to encourage and promote local visual artists. The first San Diego County Open Studios is being planned for the Fall of 1994. The primary sponsor is very interested in having Chula vista participate. The purpose is a step beyond art work. Artists would open their studios and homes for a fee to the public over a weekend or several weekends. Ms. Shaw highly recommended the Commission to consider including this project in 1994. b. Cultural Arts Festival Ms. Shaw will have a preliminary scope of the Festival for next month's meeting. Ms. Shaw Conference December 3 is on and planning on attending the Governor's the Arts IV: "Cultural Tourism" on 4 in San Diego. Registration is $100. c. Staff Resources/Availability Mr. Gates informed the Commission that the Department needs to begin utilizing some of Ms. Shaw's time on other ci ty and Parks & Recreation proj ects. Thus far Ms. . . . Cultural Arts Commission Meetings Minutes 5 November 9, 1993 Shaw's time has been totally devoted to the Commission's projects. Ms. Shaw's time will be allocated for projects, such as Cultural Arts Festival, grant applications, etc. Mr. Gates asked the Commission to keep in mind Felicia's availability will be limited and suggested the workshop might be an appropriate time to review her role with commission projects. 6. COMMUNICATIONS a. Oral Communications - Mr. McAllister gave the Commission the abstract of the play METROPOLIS. The play was written in 1920 by Fritz Lang and was a German produced film. b. written Communications - None c. Commissioners' Remarks - None Meeting adjourned at 7: 06 p.m. to the next regularly scheduled meeting of December 14, 1993 at 5:00 p.m. Respectfully submitted, C~~~\:"~\~\J:A~(; Elizabeth Bottorff