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HomeMy WebLinkAbout1993/08/10 Cultural Arts Commission Minutes . . . MINUTES OF THE REGULAR MEETING OF THE CULTURAL ARTS COMMISSION Tuesday, 5:00 p.m. August 10, 1993 Parks & Recreation Conference Room City Hall ********************** CALL MEETING TO ORDER ROLL CALL MEMBERS PRESENT: Chair Ables, Commissioners cerni tz, Dumlao, Luna, Scott, Souval and Torres MEMBERS EXCUSED: commissioner McAllister STAFF PRESENT: Parks & Recreation Director Valenzuela Staff Liaisons Gates and Shaw 1. INTRODUCTION Chair Ables introduced and welcomed the new Commissioner, Carlos Pelayo. 2. APPROVAL OF MINUTES The minutes of the meeting of July 8, 1993 were approved MSUC [Dumlao/Cernitz] 7-0 (Commissioner Souval not present yet) Commissioners McAllister absent) with one correction. Ms. Cernitz requested to strike under New Business, Election/Reappointment of Chair and Vice Chair, the sentence that reads "Commissioner McAllister nominated Ms. Cernitz to the office of Vice Chair Ms. Cernitz accepted". Ms. Cernitz had not officially been nominated nor accepted the nomination. 3. NOMINATIONS/ELECTION OF NEW OFFICERS Chair Ables declared further nominations. last meeting. the office of Chair open and called for Chair Ables had been nominated at the MS [Luna/Souval] 4-2 (Commissioners Souval and Luna) moved to vote for the office of Chair by ballot rather than a hand count. Motion failed. Ms. Luna nominated Ms. Cerni tz . Ms. Souval seconded the nomination. Ms. Cernitz accepted the nomination. . . . Cultural Arts Commission Meetings Minutes 2 August 10, 1993 Chair Ables called for the vote for the office of Chair. Pat Ables Melody Cernitz 3-5 (McAllister absent) 5-3 (MCAllister absent) Ms. Cernitz thanked Ms. Ables for her services for the past year serving as Chair. At that time, Ms. Cernitz began as the new Chair. Chair Cernitz declared the office of Vice Chair open and called for nominations. Ms. Ables nominated Mr. Dumlao for the office of Chair. Mr. Torres seconded. Mr. Dumlao declined. MS [Ables/Dumlao] nominated Mr. Torres to the office of Vice Chair. Mr. Torres accepted. Chair Cernitz called for the vote for the office of Vice Chair. The vote was 8-0 (MCAllister absent). Mr. Torres will serve as the new Vice Chair. 4. UNFINISHED BUSINESS a. Work Plan/Goals & Objectives Chair Cernitz reported formal action was postponed to accept the Work Plan until all the Commissioners had time to review it. MSUC [Souval/Luna] 8-0 (McAllister absent) to accept approval of the Work Plan. Ms. Shaw suggested scheduling a mid-year retreat. The purpose would be to determine if the committee's need further refining with their strategies and determine if their goals and objectives are realistic. The Mid-Year Workshop will be held January 29 at 8:00 a.m. in the Library. b. Sponsorship of Music Festival - 1994 The newly formed Music Festival Committee is very interested in holding a Music Festival during the Spring, 1994. The Committee will need the assistance of the Commission. The Commission needs to determine and make a decision whether or not to consider sponsoring the Music Festival. MS [Ables/Scott] 6-2 (Dumlao/Torres opposed, McAllister absent) the Commission agreed to hold a Music Festival Competition with the assistance of a committee of public . . . Cultural Arts Commission Meetings Minutes 3 August 10, 1993 citizens, not to exceed $2,000 and Ms. Ables acting as the Commission liaison. c. NALLA Conference Summary - This item will be continued. 5. NEW BUSINESS a. Report on Community Pride Fair city Council directed staff to investigate ways to incorporate the Community Pride Fair with the Fourth of July activities. Staff evaluated both events and will be preparing a report that will be forwarded to Council. MSUC [Dumlao\Torres] 7-0 (Ms. Luna left the McAllister absent) recommended the Community Pride Fourth of July festi vi ties be conducted as two events, and not be combined into a single event. meeting, Fair and separate 6. SUB-COMMITTEE REPORTS a. The administrative guidelines for the Gayle McCandliss Art Awards were reviewed by the Commission. The Arts Awards will be presented annually at the Annual Beautification Awards Banquet in the Spring of each year. An invitation to participate will be extended to members of schools or organizations - as a group or individually - to submit nominations for consideration. A perpetual fund has been established to recognize and provide monetary support who make substantial contributions to the arts in the City of Chula vista. The original Ad-Hoc Committee will be disband and there will be a panel to make the selections. The panel will consist of a Commission member, one McCandliss family member and three community members. b. Save Our Sculpture Project Mario Lara and David Richardson, Urban Corps of San Diego, introduced Save Outdoor Sculpture (SOS) Project. The Project is a national volunteer effort that is being sponsored through the National Museum of American Art (smithsonian Institute) and the National Institute for the Conservation of Cultural Property. SOS is a joint project designed to establish a thorough base of information focusing attention on preserving outdoor sculptures. Brochures and fact sheets were distributed to the . . . Cultural Arts Commission Meetings Minutes 4 August 10, 1993 Commissioners. A videotape was played showing and describing outdoor sculptures. sos is contacting communities to develop public interest, implement strategies and provide on-going care. Cultural organizations, clubs, school groups and individuals are encouraged to volunteer. Volunteer Applications were distributed to the commissioners. The Project's request to the commission is the possibility of bringing the SOS into the City of Chula Vista. Their request is have the Commission facilitate this Project by managing the city of Chula vista area. Database documents and training workshops will be provided to the Commission to recruit volunteers. The first workshop is scheduled for September 25, 1993. MSUC [Scott/Dumlao] 6-0 (MCAllister absent, Ables and Luna were not present) to endorse and recommend support of the Save Outdoor Sculpture Project and recommend that the city Council adopt the Project as a City Program. 7. STAFF REPORT a. National Arts/Humanities Month - NALAA is declaring October of this year as National Arts/Humanities Month. Material was distributed to the Commission of recommended ideas. Staff suggested the Commission may want to make a recommendation to Council to recognize Chula vista and designate an Arts and Humanities Month. A proclamation could be presented to a Cultural Arts Commissioner at a Council meeting. 8. COMMUNICATIONS - Commissioner Dumlao would like preparation of future agendas have a closer working relationship with staff. Mr. Dumlao would like the Bayfront Development be placed on next month's agenda. Meeting adjourned at 7: 10 p.m. to the next regularly scheduled meeting of September 14, 1993 at 5:00 p.m. Respectfully submitted, ~~"'}4.-\r~~, ~--\j:.",.~ Elizabeth Bottorff I"